Translate with ClickUp AI for Localization

ClickUp offers built-in AI tools that help you quickly translate and localize your work, so your team can collaborate smoothly across multiple languages without leaving your workspace.

This guide explains how to use the AI features to translate content in tasks, comments, and Docs, and how to adapt that content for different audiences.

What you need to use ClickUp AI translation

Before you start translating with ClickUp AI, make sure you meet these basic requirements.

• An active ClickUp Workspace
• ClickUp AI enabled for your Workspace or plan
• Permission to use AI in the specific Space, Folder, List, or Doc (depending on your role and Workspace settings)

Once AI is available, you can access translation from task descriptions, comments, and Docs using the same interface you already use to write and edit content.

Where ClickUp AI translation works

You can translate and localize content with AI in several key areas of ClickUp.

• Task descriptions and custom text fields
• Task comments and threaded replies
• ClickUp Docs and document pages
• Chat-style conversations or notes created inside Docs

This allows you to keep all multilingual communication linked directly to your work items.

How to translate text in ClickUp tasks

Follow these steps to translate existing text inside a task using ClickUp AI.

Step 1: Open your ClickUp task

1. Navigate to the Space, Folder, or List that contains your item.
2. Click the task name to open the task view.
3. Locate the text you want to translate, such as the task description or a long comment.

Step 2: Select text for ClickUp AI

1. Highlight the sentence, paragraph, or full block of text you want to translate.
2. After highlighting, look for the AI icon or floating toolbar that appears near the selection.
3. Click the AI option to open the AI assistant menu for that text.

Step 3: Use ClickUp AI translate options

1. In the AI menu, choose the translation or localization option. This may appear as a prompt like “Translate” or “Translate this text.”
2. Select your target language from the list of supported languages, if offered.
3. Review the preview of the translated output that AI generates.

If the result looks good, you can choose to replace the original text or insert the translation below or above the existing content, depending on the context.

How to translate ClickUp Docs with AI

Docs often contain detailed documentation, processes, and knowledge base content that need localization. You can use ClickUp AI to translate entire sections or specific paragraphs in Docs.

Step 1: Open your ClickUp Doc

1. From your Workspace, open the Doc that contains content you want to translate.
2. Navigate to the specific page or heading section to focus on the right area.
3. Make sure you have edit access to the Doc.

Step 2: Highlight Doc content for AI translation

1. Click and drag to highlight the text you want to translate, such as a heading and its body paragraph.
2. When the inline toolbar appears, click the AI icon or AI-related option.
3. Select the translation tool from the AI menu.

Step 3: Insert translated content in the ClickUp Doc

1. Choose your target language and let AI create the translated version.
2. Decide whether to replace the original content, or insert the translation below and keep both language versions.
3. Format the translation using headings, lists, or callouts so that readers can easily distinguish language sections.

Keeping both original and translated versions side by side can help reviewers and editors check accuracy before publishing or sharing externally.

How to localize content with ClickUp AI

Localization goes beyond direct translation. With ClickUp AI you can adapt text for specific audiences, regions, or tones while staying inside the same task or Doc.

Use ClickUp AI to adjust tone and style

After translating content, you can refine it with additional AI prompts to better match local expectations.

• Change tone: Ask AI to make text more formal or more casual for a specific market.
• Adjust terminology: Request simpler language or industry-specific terms where needed.
• Adapt length: Shorten content for a quick overview or expand it with more explanation for new audiences.

These refinements help align your localized content with your brand voice and cultural norms.

Localize ClickUp messages and comments

You can also adapt quick conversations for multilingual teams.

1. Write your original comment or message in your primary language.
2. Highlight the message before sending or after posting.
3. Use the AI menu to translate for teammates who use another language.
4. Optionally, run a second AI pass to adjust tone or clarify jargon.

This process keeps all communication transparent and accessible, even for distributed teams.

Best practices for ClickUp AI translation

To get the most accurate and useful translations, follow these practical tips.

Write clear source text in ClickUp

• Avoid unnecessary slang or idioms that are difficult to translate.
• Use short, direct sentences to reduce confusion.
• Provide context in nearby text or comments so AI can understand your intent.

Review localized content before sharing

• Have a native speaker review critical customer-facing translations.
• Use comments in Docs or tasks to collect feedback on localized drafts.
• Iterate with AI by asking for alternative phrasings when something sounds unclear.

Managing multilingual workflows in ClickUp

After translating and localizing content, organize your work so teams can find the correct language version quickly.

• Create Lists or Folders for each language, then store related tasks or Docs inside them.
• Use tags or custom fields to label the main language of each item.
• Add links between language versions in task descriptions or Doc headers.

This structure makes it easier to maintain consistency and update content across languages.

Learn more about ClickUp AI translation

If you want more technical details or the latest updates about AI translation capabilities, review the official documentation from the platform.

Official guide: Translate and localize with ClickUp AI

For broader workflow and productivity strategies beyond native help content, you can also explore resources from consultants and implementation specialists such as Consultevo.

By combining these AI translation tools with clear processes and structured Docs, you can use ClickUp as a central hub for multilingual projects, documentation, and communication.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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