How to Use ClickUp for AI Video

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How to Use ClickUp to Manage AI Video Projects

ClickUp can be your central workspace for planning, organizing, and tracking every step of your AI video production workflow, from script ideas to final delivery.

This guide turns the information from the Synthesia AI alternatives comparison into a practical, step-by-step process so you can manage all those tools and tasks efficiently in one place.

Why Use ClickUp for AI Video Workflows?

Modern AI video tools are powerful, but they quickly become chaotic if you do not have a clear way to organize scripts, assets, feedback, and publishing dates. That is where ClickUp helps.

Using ClickUp for AI video content lets you:

  • Centralize scripts, briefs, and reference materials
  • Track which AI video platform you use for each project
  • Align your team on deadlines and responsibilities
  • Document learnings from each tool test and campaign

Set Up a ClickUp Space for AI Video Production

Start by creating a dedicated Space in ClickUp to keep all your AI video work together.

Step 1: Create a ClickUp Space

  1. Open your workspace and select + New Space.
  2. Name it something like AI Video Studio.
  3. Choose a color and icon that match your video branding.
  4. Enable features you need, such as tasks, docs, and dashboards.

This Space becomes your home base for all scripts, assets, and tasks related to AI video.

Step 2: Build Folders for Each AI Video Use Case

Within your ClickUp Space, create Folders that mirror your main video types. Examples inspired by the Synthesia alternatives overview include:

  • Product Demos & Tutorials
  • Training & Onboarding Videos
  • Marketing & Social Clips
  • Localized & Multilingual Content

Using Folders in ClickUp keeps different workflows separate while staying in the same central Space.

Design ClickUp Lists to Match Your AI Tools

The Synthesia alternatives article lists several AI tools and use cases. In ClickUp, translate those into Lists so each tool or workflow has a clear home.

Step 3: Create Lists for AI Tools in ClickUp

Inside each Folder, add Lists such as:

  • Synthesia Projects
  • Other AI Avatar Tools
  • Screen Recording & Tutorial Tools
  • Localization & Voiceover Tools

For every new tool you test from the alternatives roundup, make a corresponding List in ClickUp to track:

  • Trial tasks
  • Test videos
  • Pros and cons
  • Best practices and settings

Step 4: Add Custom Fields in ClickUp

Custom Fields help you quickly compare outcomes between AI tools. In your ClickUp Lists, create fields such as:

  • AI Tool Used (dropdown)
  • Video Length (number in minutes)
  • Language (dropdown)
  • Use Case (marketing, training, onboarding, etc.)
  • Status (script, recording, editing, review, published)

These fields give you a structured way to evaluate each AI platform mentioned in the Synthesia comparison.

Build a Repeatable Production Workflow in ClickUp

Next, standardize your end-to-end process in ClickUp so every video follows the same path, no matter which AI engine you use.

Step 5: Create a Task Template in ClickUp

Set up a reusable task template for AI videos:

  1. In a List, create a new task called AI Video Template.
  2. Add a checklist for key steps:
    • Collect requirements
    • Write and approve script
    • Choose AI tool and avatar settings
    • Generate draft video
    • Review and edit
    • Localize and subtitle (if needed)
    • Final approval
    • Publish and distribute
  3. Add Custom Fields to the task template.
  4. Save as a template so every new task in ClickUp can start from this structure.

Step 6: Map ClickUp Statuses to Production Stages

Configure task statuses in ClickUp to represent your workflow. For example:

  • Backlog – ideas and requests
  • Script Drafting – writing and editing scripts
  • In Production – generating video in your AI tool
  • Review – stakeholder feedback
  • Localization – translations and voiceovers
  • Ready to Publish
  • Published

Now you can see where each AI video stands at a glance inside ClickUp views like Board and List.

Use ClickUp Docs to Organize Scripts and Guidelines

Scripts and style rules are at the heart of AI video quality. ClickUp Docs keep them accessible and versioned.

Step 7: Centralize Scripts in ClickUp Docs

Inside your AI Video Space, create a Doc named AI Video Scripts Library. Use it to store:

  • Approved script templates
  • Brand voice and tone guidelines
  • Sample intros and outros
  • Localization and translation notes

Link each script section to the relevant task in ClickUp so producers can move from planning to production quickly.

Step 8: Document AI Tool Settings in ClickUp

The Synthesia AI alternatives breakdown highlights unique features and settings for each platform. In ClickUp Docs, create pages for:

  • Best avatar settings by use case
  • Preferred languages and voices
  • Resolution and aspect ratio standards
  • Export formats for each channel

Attach these Docs to tasks so operators do not need to search across multiple tools.

Manage Collaboration and Feedback in ClickUp

Feedback loops can slow AI video production if they are not managed. ClickUp streamlines approvals and comments in one place.

Step 9: Use ClickUp Comments and Assignments

When you upload a draft link from your AI platform:

  • Add the link to the task description or as an attachment.
  • Use task comments in ClickUp to request feedback.
  • Mention reviewers and assign comment threads to specific people.
  • Turn important comments into action items with Assigned Comments.

This keeps all revision history tied to a single ClickUp task instead of scattered across email and chat.

Step 10: Track Deadlines and Dependencies in ClickUp

Set due dates on each task and use dependencies to show order, for example:

  • Script approval must finish before AI video generation begins.
  • Localization tasks cannot start until the main video is approved.
  • Publishing tasks depend on final asset delivery.

Use Calendar and Gantt views in ClickUp to ensure your AI video campaigns line up with product launches and events.

Report on AI Video Performance with ClickUp

Once videos go live, you can track performance and learn which AI tools and formats work best.

Step 11: Capture Results in ClickUp

Create a List called Performance & Insights and add tasks for each published video. Use Custom Fields in ClickUp for:

  • Views
  • Click-through rate
  • Completion rate
  • Leads or signups driven

Compare results across different AI platforms and languages using filters and dashboards.

Step 12: Build a Simple ClickUp Dashboard

Create a dashboard to show:

  • Total videos in production and by status
  • Videos per AI tool
  • Average production time
  • Top-performing campaigns

This gives leaders and stakeholders a quick overview of your AI video program without leaving ClickUp.

Connect ClickUp with Expert Support

If you need help refining your AI video workflows, you can work with consultants who specialize in work management and automation. For example, Consultevo offers consulting services that can complement how you structure projects and processes.

Start Managing AI Video Projects in ClickUp Today

Using ClickUp as the hub for your AI video production lets you translate the many Synthesia AI alternatives and related tools into one clear, repeatable workflow. With Spaces, Lists, task templates, and Docs, you can standardize scripts, accelerate production, and keep every stakeholder aligned from idea to final export.

Use this process to bring order to your AI video stack and ensure every new platform you test fits smoothly into an organized ClickUp system.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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