How to Build Anonymous Feedback Forms in ClickUp

Anonymous feedback is essential for honest insights, and ClickUp makes it simple to collect, organize, and act on that feedback using powerful templates and workflows.

This guide walks you step-by-step through setting up anonymous feedback forms, creating automation rules, and managing responses efficiently.

Why Use ClickUp for Anonymous Feedback?

Collecting feedback through random chats, emails, or spreadsheets quickly becomes messy. A structured system inside ClickUp helps you centralize every response and turn it into actionable tasks.

Using a dedicated workspace for feedback lets you:

• Keep all feedback in one searchable place
• Standardize how information is captured across teams
• Analyze trends over time with views and reporting
• Turn feedback into tasks with clear owners and due dates

The source article on anonymous feedback templates provides detailed examples of how this workflow looks in practice. You can read it here: ClickUp anonymous feedback form templates.

Step 1: Plan Your ClickUp Feedback Workspace

Before building forms, clarify how you’ll organize everything in ClickUp.

Define Your Feedback Goals

Decide what type of anonymous feedback you want to collect:

• Employee experience and engagement
• Manager or leadership feedback
• Peer-to-peer feedback
• Customer or user feedback

Each goal can become its own List or Folder in ClickUp for cleaner structure.

Create a Feedback Space in ClickUp

To keep everything consistent, build a dedicated Space for feedback.

1. Open your workspace sidebar.
2. Click + Space.
3. Name it something clear, like Anonymous Feedback.
4. Choose who can access this Space.

Keeping the structure simple at the start makes it easier to expand later.

Step 2: Use ClickUp Templates for Anonymous Feedback

The fastest way to get started is to use ready-made templates designed for anonymous responses.

Find the Right ClickUp Feedback Template

Inside ClickUp, you can browse templates tailored for HR, operations, and project feedback. Look for templates with:

• Custom fields for rating scales, categories, and sentiment
• Statuses tailored to review workflows like New, In Review, Planned, and Resolved
• Form views already set up for easy sharing

Choose a template that closely matches the type of feedback you’re gathering so you minimize customization time.

Apply and Customize the Template

1. From your feedback Space, add a new List using a template.
2. Load the anonymous feedback template you selected.
3. Review the default fields and statuses.

Then customize it for your needs:

• Rename statuses to match your review process
• Add custom fields for department, topic, or urgency
• Remove any fields that might identify the respondent

Ensuring that fields cannot reveal identity is the key to keeping your ClickUp forms truly anonymous.

Step 3: Build an Anonymous Form in ClickUp

Once your List is ready, you can turn it into a form that anyone can fill out—without logging into ClickUp.

Create the Form View

1. Open your feedback List.
2. Click + View at the top.
3. Select Form.
4. Name it clearly, such as Anonymous Feedback Form.

ClickUp automatically maps List fields to form fields, giving you a starting structure.

Configure Fields for Privacy

To keep submissions anonymous:

• Remove any Name, Email, or personal identifier fields.
• Use generic fields such as Team, Department, or Location if needed.
• Offer optional questions instead of mandatory ones for sensitive areas.

Design the form for clarity:

• Start with a short description of why the feedback matters.
• Use rating scales (1–5) for quick assessments.
• Add open-ended text fields for detailed comments.

This approach makes the ClickUp form easy to complete while providing enough context for analysis.

Step 4: Share Your ClickUp Anonymous Feedback Form

Once your form is ready, you need to share it in ways that encourage real use and honest responses.

Generate a Shareable Form Link

1. In the form view, click the sharing options.
2. Turn on public sharing so anyone with the link can submit.
3. Copy the public URL.

You can then share this ClickUp form link in:

• Company-wide emails
• Internal chat channels
• Onboarding or training documentation
• Intranet or employee portals

Reassure Users About Anonymity

To increase participation, clearly explain how anonymity works:

• State that no personal data is collected on the form.
• Clarify that responses are used only for improvement.
• Share how often feedback is reviewed and acted on.

Transparent communication builds trust and leads to more honest submissions through your ClickUp form.

Step 5: Automate Feedback Processing in ClickUp

Manually handling each submission can slow you down. Automation rules keep the process consistent and efficient.

Set Up Basic Automations

Within your feedback List, configure automations such as:

• When a form is submitted → set status to New.
• When status changes to In Review → assign to a specific reviewer.
• When status changes to Planned → add it to a roadmap List or Folder.

These automations ensure every piece of anonymous feedback submitted via ClickUp moves through the same lifecycle.

Route Feedback by Category

If you use a custom field like Feedback Type or Department, you can:

• Auto-assign items by category
• Apply tags for quick filtering
• Create separate views for each team

This keeps ClickUp organized while ensuring the right people see the right feedback.

Step 6: Review, Prioritize, and Act on Feedback

Anonymous feedback only creates value when you consistently review it and respond with visible improvements.

Use ClickUp Views to Analyze Feedback

Set up different views to understand the data from multiple angles:

• List view for a full backlog of feedback items.
• Board view with columns for each status.
• Table view to sort by priority, category, or sentiment.

These views help you prioritize which feedback to act on first.

Turn Feedback into Actionable Tasks

When a feedback item requires follow-up:

1. Update its status to indicate approval or planning.
2. Assign it to the responsible owner.
3. Set a due date and add sub-tasks for implementation steps.

This keeps your ClickUp environment aligned with real improvement initiatives instead of becoming a passive suggestion box.

Step 7: Communicate Outcomes and Iterate

People are more likely to keep using your anonymous feedback system when they see outcomes.

Share Improvements Regularly

Summarize the themes and changes driven by anonymous feedback:

• Include key wins in internal newsletters.
• Share before-and-after examples in team meetings.
• Post periodic updates linking to the same ClickUp form.

Showing that feedback leads to change builds a culture where ongoing input is welcomed.

Refine Your ClickUp Forms Over Time

As patterns emerge, update your system:

• Add new categories or tags for recurring topics.
• Adjust form questions to capture more precise data.
• Tweak automations to reduce manual steps.

Small improvements to the ClickUp workflow compound into a smoother process for both reviewers and respondents.

Next Steps: Expand Your ClickUp Feedback System

Once your anonymous feedback workflows are established, you can replicate them for performance reviews, project retrospectives, and customer feedback channels inside ClickUp.

If you want help refining your workspace structure, content, and automation strategy, you can explore optimization services from specialists like Consultevo, who focus on scalable, systemized workflows.

With a clear structure, thoughtful form design, and dependable automations, ClickUp becomes a powerful hub for anonymous feedback that drives real, measurable improvements across your organization.