How to Run Async Standups in ClickUp
Remote and hybrid teams use ClickUp to replace live standup meetings with fast, flexible async updates that keep everyone aligned without daily video calls.
Why Run Async Standups in ClickUp
Async standups use written updates instead of real-time meetings. When you organize them in ClickUp, you get a central, searchable record of progress, blockers, and priorities.
Key benefits include:
- Less time in meetings and more time for focused work
- Clear written history of work, decisions, and blockers
- Better visibility across time zones and teams
- Easy reporting for project managers and stakeholders
The steps below show how to build this workflow using native features in the platform.
Plan Your Async Standup Workflow in ClickUp
Before building anything in ClickUp, decide what information you need from every async standup update.
Define Your Async Standup Questions
Most teams capture three core points in each update:
- What did you complete since the last standup?
- What are you working on next?
- What is blocking your progress?
You can add more prompts based on your team, such as links to pull requests, test results, or customer feedback.
Choose Where Standups Live in ClickUp
Next, choose the best location for your async standup process:
- One dedicated List per team for all standup items
- A Folder that groups Lists for multiple teams or projects
- A Space for company-wide rituals, including standups and retrospectives
Most teams start with a single List in ClickUp, such as “Engineering Async Standup”.
Set Up a Standup List in ClickUp
Now you can create a simple structure in ClickUp to collect daily updates.
Create the Standup List
- Open the correct Space or Folder.
- Click + New List.
- Name it something clear, like Async Standup.
- Add a short description explaining how and when to post updates.
This List will hold all tasks related to your async standups.
Add Custom Fields for Standup Data in ClickUp
Custom Fields let you capture consistent information for each update. In your standup List in ClickUp, add fields such as:
- Date (date field) for the standup day
- Team Member (user or text field) to identify the owner
- Yesterday (text field) for completed work
- Today (text field) for current focus
- Blockers (text or dropdown field) for risks and issues
- Priority (dropdown) to flag urgent updates
These fields make it easy to filter, sort, and report on standup information inside ClickUp.
Design a Standup Task Template in ClickUp
Instead of creating new tasks from scratch every day, build a reusable Task template.
- In your standup List, click + Task and name it Daily Async Standup.
- In the task description, add headings for Yesterday, Today, and Blockers.
- Apply your Custom Fields to the task.
- Save the task as a Template so teammates can reuse it.
This template keeps standup updates consistent across the team.
Run Daily Async Standups in ClickUp
With the structure in place, you can begin collecting daily updates in ClickUp.
Step-by-Step: Posting a Daily Standup
- Create a new task from your standup template.
- Name the task with the date, for example, Async Standup – 2026-02-23.
- Set the standup Date Custom Field.
- Assign the task to all team members who should post updates.
- Ask each person to add their update in the Comments area.
Each Comment can follow the same pattern:
- Yesterday: …
- Today: …
- Blockers: …
Replies under each Comment keep discussions organized without a meeting.
Use ClickUp Views to Review Standups
Different views in ClickUp help you review async standup information from multiple angles:
- List view to see all standup tasks by date
- Board view to group standups by status, such as Open, In Review, and Closed
- Calendar view to confirm that you have updates for every day or sprint
Filters and sorting help managers quickly find standups with blockers or high-priority work.
Automate Async Standups in ClickUp
Automation in ClickUp reduces manual setup and ensures your team never misses a standup day.
Create Recurring Standup Tasks
Instead of making a new task each morning, create a recurring task from your standup template:
- Open your standup task template.
- Set the Due Date and enable Repeat on your chosen schedule (daily or on workdays).
- Choose whether to create a new task each time or reuse the same task.
- Keep assignees and Custom Fields so everyone receives reminders in ClickUp.
This recurring schedule ensures your async ritual runs automatically.
Add ClickUp Automations for Notifications
Use Automations to nudge teammates to post updates. Examples include:
- When a standup task is created, assign it to a specific team.
- When the Due Date arrives, post a comment reminding members to add their update.
- When a Blocker field is filled, notify a manager or lead.
These automations in ClickUp keep your async standup flowing, even across time zones.
Manage Blockers and Follow-Ups in ClickUp
Async standups only work if blockers get resolved. Use ClickUp to track and act on issues that appear in daily updates.
Turn Blockers into Actionable Tasks
When someone posts a blocker in a standup Comment, convert it into a dedicated task:
- Highlight the blocker description.
- Create a new task from the text.
- Assign it to the owner who will resolve it.
- Link the new task back to the standup task using task relationships.
This keeps async standup tasks clean while you manage real work in separate items within ClickUp.
Use Dashboards in ClickUp for Standup Insights
Dashboards give leads and managers a high-level overview of async standups:
- Build a chart of blockers by status or assignee.
- Track tasks created from standup updates.
- Monitor completion rate of daily standup tasks.
By combining widgets, you can quickly see where projects are slowing down and where support is needed.
Best Practices for Async Standups in ClickUp
To keep your async process healthy, apply these habits inside ClickUp:
- Set a clear posting window so everyone knows when to share updates.
- Keep updates short but specific, and always mention blockers.
- Reply in Comments rather than starting new tasks for small questions.
- Review standups at a consistent time each day.
- Adjust Custom Fields as your team and projects evolve.
Revisit your List structure and task templates regularly to keep the process simple and useful.
Learn More and Fine-Tune Your Workflow
For a deeper dive into async standups and best practices, review the original guide on the ClickUp blog at this page. You can also explore implementation help, templates, and process optimization tips from specialists at Consultevo if you need advanced support.
With a clear structure, templates, and automation, ClickUp can fully replace live standup meetings and still keep your team informed, accountable, and moving forward together.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
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