ClickUp Automations Feature Availability and Limits

ClickUp automations help you streamline repetitive work by running actions automatically when certain triggers and conditions are met. Understanding where automations are available and how limits work on each plan is essential to keep your workspace running smoothly without unexpected interruptions.

This guide walks you through automation availability, usage limits, and how to monitor and manage them effectively.

Where ClickUp Automations Are Available

Before you build complex rules, make sure automations are supported in your space or app view.

Supported ClickUp locations

You can currently use automations in the following areas:

• Lists
• Folders
• Spaces
• Whiteboards

Automations can be created in these locations and will apply to the tasks or items that live there, depending on the rule you configure.

Unsupported ClickUp locations

Automations are not yet available in every feature. As of now, you can’t use them in:

• Docs
• Dashboards
• Sprints
• Mind Maps
• Everything view

If you try to set up an automation in one of these views, you won’t see automation options because they are not supported there.

How ClickUp Automation Limits Work

Every workspace has a defined number of automation actions that can run each month. The way these limits are counted and applied depends on your plan and workspace size.

What counts as an automation action in ClickUp

An automation action is any action that runs as the result of an automation. The number of actions used depends on the automation behavior:

• Single-task automation: When a rule runs on one task, it counts as one action.
• Bulk automation: When a single automation run applies to multiple tasks, each task counts as a separate action.
• Re-running automations: If an automation is triggered again on the same task, each run is counted as another action.

For example, if one rule updates 25 tasks at once, that single run uses 25 automation actions from your monthly limit.

ClickUp plan types and automation allocations

Automation limits differ by plan. Seats are the number of paid members (or members plus guests on some plans) in your workspace. More seats generally increase your total monthly actions.

Key points to remember:

• Each plan includes a specific base amount of monthly actions.
• Some plans increase your actions per member seat.
• Free workspaces have a small shared pool of actions.

Check your workspace billing page to see your current plan and how many seats you have, as that determines your total limit.

Understanding Monthly Automation Resets in ClickUp

Automation actions are counted within a monthly cycle, not per calendar month. Your reset date is tied to the day your workspace was created.

How the monthly reset works

Automations reset as follows:

• The monthly automation cycle starts on the workspace creation date.
• Every month on that same date, your used actions reset back to zero.
• Any unused actions from the previous cycle do not roll over.

If your workspace was created on the 10th of the month, your automations will reset on the 10th every month going forward.

Checking your next ClickUp reset date

To see when your automations will reset:

1. Open your workspace settings or billing area.
2. Look for the section that shows automation usage.
3. Find the label that indicates when your monthly actions reset.

Use this date when planning large automation-heavy processes so you do not exceed your limit unexpectedly.

Workspace Size and ClickUp Automation Capacity

Your workspace size and billing structure directly affect automation capacity.

How seats impact ClickUp automations

On paid plans, each active seat usually adds to your monthly pool of actions. When your team grows:

• More paid members mean more automation actions.
• Inviting additional members may increase your total limit.
• Removing seats can decrease your available monthly actions.

If you rely heavily on automations, factor this into your seat management and budgeting decisions.

Upgrading ClickUp plans for more automations

If your team regularly hits automation limits, upgrading the plan can help:

• Higher-tier plans provide larger base pools of actions.
• They may include more actions per member seat.
• They often unlock additional automation features and conditions.

Before upgrading, analyze your current usage to confirm that additional actions will solve your bottleneck.

How to Monitor and Manage ClickUp Automation Usage

Monitoring automation usage lets you avoid hitting limits mid-project and helps you optimize your rules.

Steps to monitor automation usage in ClickUp

Follow these steps to keep track of your usage:

1. Go to your workspace or admin settings.
2. Open the automations or usage section, depending on your interface.
3. Review the number of used actions versus your monthly total.
4. Note the reset date so you know when the count will return to zero.

Check this usage view regularly, especially when you add new automation-heavy workflows.

Tips to stay within ClickUp automation limits

To avoid running out of actions, consider the following best practices:

• Consolidate rules: Combine similar rules when possible to reduce the number of triggers.
• Target specific items: Use conditions to limit automations to only the tasks that truly need them.
• Avoid unnecessary re-runs: Make sure triggers are defined clearly so the same task does not constantly re-trigger the same rule.
• Test before scaling: Try a new automation on a small set of items before rolling it out to your entire workspace.

These practices help you make the most efficient use of the monthly actions included with your plan.

How to Enable and Use ClickUp Automations

Once you understand availability and limits, you can safely enable automations in your workflows.

Basic steps to create an automation in ClickUp

Use this general workflow to set up a rule:

1. Open a supported location such as a List, Folder, Space, or Whiteboard.
2. Locate and select the Automations option in the view toolbar or settings.
3. Choose a template rule or create a custom automation.
4. Select a trigger (for example, status changes or assignee updates).
5. Add optional conditions to narrow down when the rule should run.
6. Define the action, such as changing a status, assigning a user, or moving a task.
7. Save and enable the automation.

New rules will immediately begin using your monthly actions once they’re triggered.

Reviewing ClickUp automations that use many actions

If you see high usage, identify which rules are responsible:

• Check automations attached to large Lists or Spaces.
• Look for rules that run on every status change or every field update.
• Disable or refine rules that apply to a very large number of tasks.

Focusing on a few high-impact rules instead of many broad rules helps keep usage under control.

Additional Resources for ClickUp Automation Management

For more detailed information about automation limits and availability, refer directly to the product documentation on the official help center: Automations feature availability and limits.

If you need strategic help designing efficient workflows around these limits, consider consulting experts who specialize in process optimization and implementation. A consulting partner such as Consultevo can help you plan scalable automations that fit your plan and usage patterns.

By understanding where automations are available, how ClickUp counts actions, and how monthly limits reset, you can confidently build powerful, reliable workflows that stay within your workspace’s capacity.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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