How to Use ClickUp as a Google Calendar Alternative

ClickUp can replace or complement Google Calendar by giving you a single place to manage tasks, events, projects, and time. This step-by-step guide shows you how to set up a flexible calendar workspace, customize views, and streamline your scheduling workflow.

The instructions below are based on the features highlighted in the Google Calendar alternatives overview, adapted into a practical how-to for everyday use.

1. Get Started With ClickUp for Scheduling

Before building your calendar workflow, you need an account and a basic workspace structure.

Create Your ClickUp Account

1. Go to the ClickUp website and sign up with your email address.
2. Confirm your email and log in to your new workspace.
3. Follow the onboarding prompts to choose your primary use case, such as project management, personal productivity, or team collaboration.

Set Up Your Workspace Hierarchy

For effective calendar management, use the ClickUp hierarchy to separate work and personal life, or different projects.

1. Create Spaces for broad areas (e.g., Work, Personal, Clients).
2. Within each Space, add Folders for projects, departments, or categories.
3. Inside Folders, create Lists where you will store tasks and events that appear on your calendar.

This structure makes it easy to filter and view specific calendars for different parts of your life or business.

2. Build a ClickUp Calendar View

The core of using ClickUp as a calendar is the Calendar view, which lets you see tasks by day, week, or month.

Create a Calendar View in ClickUp

1. Open the List, Folder, or Space where you want your calendar.
2. Click the + View button at the top of the page.
3. Select Calendar as the view type.
4. Name the view (e.g., “Team Calendar” or “Marketing Sprint”).
5. Choose your default timeframe (day, week, or month) and save.

Now you have an interactive calendar where you can add, move, and manage tasks visually.

Configure Calendar Settings in ClickUp

Fine-tune the Calendar view to match your workflow.

• Date field: Choose whether the calendar uses the task due date, start date, or a custom date field.
• Time display: Enable or disable time slots for more precise scheduling.
• Grouping: Group tasks by assignee, status, or List to see ownership and progress.
• Filters: Show only relevant tasks by status, priority, tag, or custom fields.

Adjust these settings until the calendar shows just the information you need.

3. Add and Manage Tasks on Your ClickUp Calendar

Once your Calendar view is ready, you can treat it like a smart planner that holds tasks, meetings, and reminders.

Create Tasks Directly From the ClickUp Calendar

1. Click on a date (or specific time slot if time is enabled) within the Calendar view.
2. Enter a task name, such as “Client Demo” or “Content Draft Due”.
3. Assign a due date and, if necessary, a start date.
4. Optionally, assign the task to yourself or a team member.
5. Click Save to add it to the calendar.

Every task you create this way becomes part of your broader ClickUp workspace, not just the calendar.

Edit and Reschedule Tasks in ClickUp

Tasks on the calendar are fully drag-and-drop, making rescheduling simple.

• Move a task: Drag the task tile to another day to update the due date.
• Change duration: For tasks with a start and due date, stretch or shrink the event across multiple days.
• Open details: Click a task to add descriptions, checklists, attachments, and comments.
• Change status: Update statuses (e.g., To Do, In Progress, Complete) directly from the task modal.

This flexibility helps you manage shifting priorities without losing context.

4. Use ClickUp Views to Organize Your Time

Beyond the Calendar view, other visual options help you control workload and deadlines.

Switch Between Calendar, List, and Board in ClickUp

Each project or Space can have multiple views, giving you different perspectives on the same tasks.

• List view: See tasks in a structured list with columns for due dates, assignees, and priorities.
• Board view: Manage tasks in Kanban-style columns by status or other fields.
• Calendar view: Visualize tasks by date for scheduling and planning.

Use Calendar to plan, List to audit details, and Board to track progress from start to finish.

Apply Filters and Custom Fields in ClickUp

Filters and custom fields help you create calendar slices for specific needs.

• Filter by assignee to view only your schedule.
• Filter by priority to highlight critical deadlines.
• Use tags or custom fields (like “Meeting” or “Deadline”) to categorize events.
• Create separate Calendar views that focus on different types of work.

This approach turns a single workspace into many tailored calendars without duplicating tasks.

5. Plan Recurring Events and Routines in ClickUp

Routine work and repeating events can be automated, reducing manual scheduling.

Set Up Recurring Tasks in ClickUp

1. Open a task you want to repeat (e.g., “Weekly Report” or “Monthly Planning”).
2. Locate the recurrence or repeat options in the task settings.
3. Choose how often the task repeats (daily, weekly, monthly, or custom).
4. Select whether the task should repeat from the due date or from the completion date.
5. Save your recurrence settings.

The recurrence rule automatically creates future instances, ensuring your calendar always shows upcoming routines.

Use Templates for Repeated Workflows in ClickUp

For complex, recurring projects, task templates help you avoid rebuilding structure.

• Create a task with all subtasks, checklists, and custom fields.
• Save it as a template within ClickUp.
• Apply the template whenever you schedule a similar project or event.

Templates paired with recurrence keep your calendar consistent and predictable.

6. Coordinate Team Schedules With ClickUp

Team collaboration is easier when schedules, owners, and deadlines live in one place.

Assign Owners and Track Capacity in ClickUp

Assignments and workload tools help you avoid overbooking.

• Assign each calendar task to one or more team members.
• Use priority fields to communicate urgency.
• Switch to a workload or timeline view (if available in your plan) to see capacity across the team.
• Adjust dates and owners directly in the Calendar view to balance work.

This gives managers and teammates a clear picture of who is doing what and when.

Collaborate Inside Tasks in ClickUp

Calendar items in ClickUp double as collaboration hubs.

• Add comments to clarify meeting agendas or task details.
• Mention teammates with @ mentions to notify them.
• Attach files, notes, or links needed for the scheduled work.
• Use checklists to track smaller steps related to the event.

Centralizing communication in tasks eliminates confusion from scattered emails and messages.

7. Optimize Your Workflow With ClickUp

Once your calendar system is running, refine it with routines and periodic reviews.

Run Weekly Reviews in ClickUp

1. Open a master Calendar view that spans all important Spaces or Folders.
2. Scan upcoming deadlines for the next one to two weeks.
3. Reschedule or reassign tasks as priorities change.
4. Close completed tasks and archive finished Lists when appropriate.

Consistency in reviewing your calendar keeps your plans realistic and aligned with your goals.

Combine ClickUp With Other Productivity Tools

For advanced optimization, pair your ClickUp setup with complementary resources or consulting.

• Implement best practices from detailed guides, such as the ClickUp Google Calendar alternatives article.
• Consider workflow consulting from specialists like Consultevo to fine-tune processes for teams and agencies.

By continually refining your system, you turn a basic calendar into a powerful command center for your work and life.

Start Managing Your Time With ClickUp

Using ClickUp as a calendar platform gives you more than dates and times; it connects scheduling with task details, collaboration, and project tracking. Set up your workspace, build Calendar views, organize recurring work, and coordinate teams to create a complete time management system that can easily replace or extend Google Calendar.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

Get Help

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