How to Use ClickUp Calendar Templates with Google Calendar

ClickUp makes it easy to turn scattered plans into an organized calendar system that works across your team, especially when combined with flexible Google Calendar templates.

This how-to guide walks you through choosing the right calendar template, setting it up in Google Calendar, and using ClickUp to manage tasks, schedules, and events together in a single workflow.

Why Use ClickUp with Google Calendar Templates

Using a calendar template inside Google Calendar gives you a structured starting point, while ClickUp provides powerful task management, views, and collaboration tools. Together, they help you:

• Plan events and meetings in advance
• Visualize task timelines and deadlines
• Coordinate teams across time zones
• Track recurring work like content or project sprints

The source guide from ClickUp’s blog on Google Calendar templates highlights how templates keep schedules consistent and easy to reuse.

Step 1: Choose the Right Google Calendar Template for ClickUp Workflows

Before building anything in ClickUp, pick a Google Calendar template that matches the type of work you manage. According to the source page, common template categories include:

• Editorial or content calendars – plan blog posts, videos, and campaigns
• Project timelines – set milestones and task deadlines
• Event planning templates – organize schedules for events and launches
• Personal productivity calendars – block time for focused work
• Team availability calendars – show who is free and when

Match the template to your ClickUp Space or Folder. For example, a content team might use an editorial calendar template that lines up with a ClickUp List for each month or campaign.

Step 2: Set Up the Google Calendar Template

Once you know the type of calendar you need, configure the template in Google Calendar so it mirrors the structure you plan to track in ClickUp.

Create a New Calendar for ClickUp Tasks

1. Open Google Calendar in your browser.
2. On the left sidebar, select Other calendars > + > Create new calendar.
3. Name the calendar clearly, such as Marketing Schedule or Product Launch Plan.
4. Add a description so your team understands how it connects to ClickUp.
5. Save the new calendar.

Creating a separate calendar keeps work tied to specific ClickUp projects and avoids clutter.

Customize Events to Match ClickUp Fields

Next, adjust the event structure in your template so it maps cleanly to the ClickUp fields you use most often.

• Use the event title for the main task or deliverable name.
• Use the description for notes, requirements, or links.
• Apply colors to show categories such as content type, priority, or owner.
• Use all-day events for due dates and timed events for meetings.

This way, when you reference the schedule in ClickUp, each calendar item has enough detail to act on.

Step 3: Plan Your Schedule in Google Calendar

With the template ready, build out your schedule before you connect anything to ClickUp. This keeps the initial sync clean and purposeful.

Map Out Recurring Work

For ongoing work, such as weekly posts or monthly reports, use recurring events in Google Calendar:

1. Create an event and click Does not repeat.
2. Choose the frequency (weekly, monthly, or custom).
3. Set an end date that aligns with your ClickUp project timeline.
4. Save the event to your new calendar.

Recurring items make it easier to align long-term work with recurring ClickUp tasks or templates later.

Block Time for Focused Work

Use the template to schedule focus blocks around key ClickUp tasks:

• Block 1–2 hour windows for deep work.
• Reserve time for planning or backlog grooming.
• Group similar tasks together, like writing or design.

Time blocks in Google Calendar help you realistically estimate how much work you can commit to in ClickUp.

Step 4: Reflect Your Calendar Plan in ClickUp

After you establish a clear schedule in Google Calendar, bring that structure into ClickUp to manage execution and collaboration.

Create a Dedicated ClickUp Space or Folder

1. Log in to your ClickUp workspace.
2. Create a new Space or Folder that matches the calendar purpose (for example, Content Calendar).
3. Add Lists for each period or project phase, such as months, campaigns, or sprints.
4. Define Custom Fields that mirror your Google Calendar template categories, like channel, owner, or status.

This structure lets you filter and sort tasks in ClickUp using the same logic as your Google Calendar template.

Rebuild or Import Events as ClickUp Tasks

You can manually recreate important events as tasks in ClickUp or follow the integration instructions from the official resources to sync them. When doing this manually:

• Use the calendar event title as the ClickUp task name.
• Copy the event description into the task description.
• Set the due date to match the calendar date.
• Add subtasks for steps mentioned in the event notes.

This ensures each item on your calendar now has a detailed execution path inside ClickUp.

Step 5: Use ClickUp Views to Mirror the Calendar Template

ClickUp offers multiple views that can resemble your Google Calendar layout and make planning easier.

Use the Calendar View in ClickUp

1. Open the relevant List, Folder, or Space.
2. Click + View and choose Calendar.
3. Filter to show only tasks that belong to your calendar workflow.
4. Toggle between week and month to match your Google Calendar template.

The Calendar View in ClickUp lets you drag and drop tasks to adjust due dates visually, just like moving events in Google Calendar.

Leverage ClickUp Board and List Views

Beyond calendars, use other views to manage work that starts in your template:

• Board View to move tasks across stages such as Planned, In Progress, and Published.
• List View to sort by due date, assignee, or priority.
• Timeline or Gantt View to see dependencies and long-running projects.

These views help you turn the high-level schedule from Google Calendar into a detailed workflow inside ClickUp.

Step 6: Standardize Your Process with ClickUp Templates

Once you have a working system, capture it as a repeatable template directly in ClickUp so you can reuse it alongside your Google Calendar templates.

Create a Reusable ClickUp List Template

1. Open the List that best represents your ideal process.
2. Confirm task statuses, custom fields, and views are set up.
3. Open the List settings menu and choose the option to save it as a template.
4. Name the template to match your Google Calendar template (for example, Quarterly Content Calendar).

Now each time you start a new cycle in Google Calendar, you can spin up a matching ClickUp List from your saved template.

Step 7: Review and Improve Your Calendar and ClickUp Workflow

As your team uses this system, revisit both the Google Calendar template and your ClickUp setup regularly.

• Remove event types that no longer add value.
• Add fields in ClickUp for data you frequently track.
• Adjust recurring events based on real workload.
• Refine naming conventions to keep everything clear.

Continuous improvement ensures your calendar and ClickUp stay aligned with actual team needs.

Next Steps and Additional Resources

For more guidance on strategy and implementation around productivity tools, you can explore consulting resources such as Consultevo. To dive deeper into specific Google Calendar templates and examples, review the original guide on the ClickUp blog for Google Calendar templates.

By pairing a well-designed Google Calendar template with a structured workspace in ClickUp, you create a repeatable, scalable system for planning and executing work across any team.