Master Calendar View in ClickUp
Calendar view in ClickUp lets you visually plan tasks, deadlines, and schedules in one place so your team always knows what’s coming next.
This how-to guide walks you through creating, customizing, and using Calendar view to manage work efficiently, from basic setup to advanced filters and sharing options.
What is Calendar View in ClickUp?
Calendar view is a visual layout that displays tasks by date, helping you track due dates, start dates, and important milestones across your Workspace.
You can use it for personal planning, team scheduling, content calendars, and more, all inside ClickUp.
- See tasks by day, week, or month
- Drag and drop tasks to reschedule
- Control which tasks appear with filters and grouping
- Share calendars with internal and external stakeholders
How to Create a Calendar View in ClickUp
You can add a Calendar view at different levels, such as Space, Folder, or List, depending on how broad or specific you want your schedule to be.
Step 1: Open the Location in ClickUp
- Navigate to the Space, Folder, or List where you want the calendar.
- Confirm that tasks in this location have dates assigned so they can appear on the calendar.
Step 2: Add the Calendar View
- Click the + View button at the top of your location.
- Select Calendar from the available view options.
- Give the view a descriptive name, such as Team Calendar or Content Schedule.
- Choose whether the view should be Private or Visible to everyone in the location.
- Click Add View to create it.
Your new Calendar view will now display tasks that match the view’s filters and date settings.
Understanding Calendar Layouts in ClickUp
Calendar view offers several layouts so you can choose how detailed or high-level your schedule should be.
- Month: Get a big-picture overview of deadlines and key dates.
- Week: Focus on the current or upcoming week’s work.
- Day: Narrow in on a single day to manage a tight schedule.
- 4-Day: See a rolling four-day window for short-term planning.
You can switch layouts using the layout selector in the top right of Calendar view.
How Tasks Appear in ClickUp Calendar View
Tasks appear on the calendar based on their date settings. You can control which dates are used and how tasks are displayed.
Supported Date Types in ClickUp Calendar
- Due date only: Tasks appear on their due date.
- Start and due dates: Tasks span across multiple days from start to due date.
- All-day tasks: Tasks without specific times show as all-day items.
- Time-based tasks: Tasks with times appear in the appropriate time slot on Day and Week layouts.
If a task does not appear, check that it has a date set and that it matches the current filters in your ClickUp Calendar view.
Drag and Drop to Reschedule Tasks in ClickUp
You can change dates directly from the calendar using drag and drop.
- Click and hold a task on the calendar.
- Drag it to a new date or time slot.
- Release to update the task’s date fields automatically.
This updates the task’s dates across ClickUp wherever it appears.
Filtering Tasks in ClickUp Calendar View
Filters help you control which tasks appear so you can focus on what matters most.
Use Filters to Refine Your ClickUp Calendar
- Click the Filter button at the top of Calendar view.
- Choose conditions such as:
- Status
- Assignee
- Priority
- Tags
- Custom fields
- Apply the filters to update the calendar instantly.
You can save filter configurations as part of your view so your team always sees the same filtered calendar.
Group and Sort Tasks in ClickUp Calendar
Grouping and sorting options let you organize tasks visually.
- Group by: Assignee, Status, or other supported fields to quickly see who owns what or how work is progressing.
- Sort by: Priority or other task attributes to highlight the most important work.
These options help you transform your ClickUp Calendar view into a powerful workload and progress dashboard.
Customizing Calendar View Settings in ClickUp
Calendar view offers multiple settings to match your team’s preferences and workflows.
Choose Visible Task Types in ClickUp Calendar
You can choose whether to show all tasks or only certain ones.
- Show or hide subtasks.
- Include or exclude tasks without dates.
- Decide if closed tasks should be visible on past dates.
Adjust these options from the view settings menu to keep the calendar clear and focused.
Adjust Time Options in ClickUp Calendar
Time settings help you align Calendar view with your working hours and time zone.
- Select 12-hour or 24-hour time format.
- Set working hours to highlight active time ranges.
- Confirm that your Workspace time zone is correct so deadlines match your region.
Using Calendar View for Team Planning in ClickUp
Calendar view is especially powerful for planning across teams and projects.
Workload Planning in ClickUp Calendar
Use Calendar view to see how work is distributed.
- Group by assignee to see who has too much or too little work.
- Drag tasks between days to balance workloads.
- Use filters to focus on a specific team or project.
Content and Project Schedules in ClickUp
Many teams use Calendar view for content calendars and project timelines.
- Track publish dates, launch milestones, and review cycles.
- Color-code tasks by status or type using tags and custom fields.
- Create separate Calendar views for each project while keeping everything in the same Workspace.
Sharing Calendar View from ClickUp
You can share Calendar view with teammates or external stakeholders so everyone stays aligned on dates and deadlines.
Share Internally in ClickUp
- Open the Calendar view you want to share.
- Use the view’s visibility settings to ensure the right people have access.
- Send the view link to teammates so they can open it directly.
Share Externally with a Public ClickUp Calendar
Depending on your Workspace settings, you may be able to share a public link.
- Open the Calendar view settings.
- Enable the public sharing option if available.
- Copy the public link and share it with clients or partners.
External viewers can see the schedule without accessing your full ClickUp Workspace.
Best Practices for Calendar View in ClickUp
- Assign dates to all important tasks so they appear in the calendar.
- Keep statuses updated so filters and groupings are accurate.
- Create separate Calendar views for different teams or functions.
- Save customized filter and grouping settings inside each view.
- Review your Calendar view weekly to adjust workload and timelines.
Learn More About ClickUp Calendar View
For the full, official feature reference and the latest updates, see the Intro to Calendar view article from ClickUp.
If you want expert help designing scalable workflows, documentation, or AI-assisted processes around your ClickUp setup, you can also visit Consultevo for consulting and implementation services.
With these steps and best practices, you can turn Calendar view in ClickUp into a central hub for scheduling, planning, and keeping every project on track.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
“`
