How to View Card Data in ClickUp Boards
Cards are the visual building blocks of your boards in ClickUp. Each card represents a task and can display a variety of data to help your team quickly understand work status, ownership, and priority without opening every task.
This guide explains what information you can show on cards, how that data behaves, and how different board settings influence what you see.
Understanding Task Data on ClickUp Cards
Every card on a board is powered by task data. The board view combines multiple pieces of information from your tasks into a compact, visual layout.
On ClickUp cards you can see:
- Assignees
- Due dates
- Start dates (in some contexts)
- Tags
- Priority
- Custom Fields
- Dependencies
- Time estimates
- Story points or sprint-related details (on Sprint boards)
The exact data shown depends on your view settings and the type of board you are using.
Assignees and Dates on ClickUp Cards
People and time are core elements of card data. They help you quickly see who owns what and when it is due.
Assignees on standard ClickUp boards
On most boards, each card shows the task assignee or assignees. This allows you to:
- Identify ownership at a glance
- Balance workload across your team
- Spot unassigned work quickly
Adding or changing assignees in the task will automatically update the card display.
Assignees on ClickUp People boards
People boards work differently from other board views. They are grouped by assignee, so your team members are the columns and their tasks are the cards under each person.
In People boards:
- The column itself represents the assignee.
- Cards are organized under the person who owns the work.
- Individual assignee avatars do not show on each card, because the column already indicates the owner.
Due dates on ClickUp cards
Due dates appear on many cards to highlight deadlines. You can use this information to:
- See upcoming or overdue tasks quickly
- Sort or filter by due dates in the board settings
- Coordinate work around important milestones
When you update a due date on a task, the board card reflects that change immediately.
Date ranges on Sprint ClickUp boards
On Sprint boards, date data works a bit differently. Instead of a single due date, cards often show a date range that represents the sprint duration.
This helps you:
- Track work within a sprint timeframe
- See whether a task belongs to the current sprint or a future one
- Understand the sprint context without opening each task
Custom Fields and Tags on ClickUp Cards
Custom Fields and tags are powerful ways to surface extra data on your cards. They make it easier to categorize and filter work.
Custom Fields on cards
Custom Fields can display a wide range of data, such as:
- Text information (for example, customer name)
- Dropdown selections (for example, feature area)
- Numbers (for example, budget or estimate)
- Checklists or status-like attributes
When a Custom Field is enabled for the location of your board, its value can appear directly on the card, making it quick to scan important details.
Tags on ClickUp cards
Tags are visual labels that help you categorize tasks. On board cards, tags can show:
- Type of work (for example, bug, enhancement, design)
- Team or department
- Any category that matters to your workflow
Tags appear as small colored labels on each card, letting you quickly identify and filter groups of related tasks.
Priority, Time Estimates, and Dependencies in ClickUp
Cards can also display data that supports planning and risk management.
Priority on ClickUp cards
Priority indicators show how important a task is compared to others. On a card, priority may appear as:
- A colored flag or icon
- Labels like Urgent, High, Normal, or Low
This lets you sort or scan for work that needs attention first.
Time estimates on cards
Time estimates help your team understand the expected effort for each task. When enabled, cards can display estimated hours or points so you can:
- Plan capacity for upcoming work
- Balance tasks across assignees
- Monitor scope growth within a sprint or project
Dependencies on ClickUp cards
Dependencies indicate that one task relies on another. Card data for dependencies can highlight:
- Tasks that are blocking others
- Tasks that are waiting on another to start
- Chained work that must happen in sequence
Seeing dependency indicators on cards helps you prevent bottlenecks before they slow your team down.
Special Card Data on Sprint ClickUp Boards
Sprint boards include additional data tailored for agile teams. These boards show you more than just standard task fields.
Story points and sprint metrics
Cards on Sprint boards can show values such as:
- Story points assigned to each task
- Other estimates tied to agile planning
- Fields that support burndown and velocity tracking
This data allows you to track progress, compare remaining work to the sprint capacity, and adjust scope when needed.
Start dates and sprint timing
In addition to date ranges, Sprint board cards can reflect when work starts within the sprint. This helps you:
- See which tasks are active, upcoming, or late
- Coordinate work across multiple team members
- Keep the sprint on schedule
How Board Settings Affect ClickUp Card Data
The information you see on cards can change based on how you configure your board view. Different options in settings determine which fields are visible and how they are grouped.
Grouping and columns in ClickUp boards
Columns can be grouped by several criteria, such as:
- Status
- Assignee (People boards)
- Sprint or other categories
Because grouping changes what each column represents, certain card elements adapt. For example, assignee avatars do not display on cards in People boards because the column title already shows the owner.
Field visibility and layout options
Within board settings, you can control which fields appear on cards. Depending on your configuration, you can:
- Show or hide tags
- Display or remove Custom Fields
- Emphasize dates, priority, or other values
By adjusting these options, you can design each board to highlight the most important data for that workflow.
Where to Learn More About ClickUp Card Data
To dive deeper into all available options and behaviors for card data, you can review the official documentation.
- Official help center article: Data available on cards
- Additional workflow optimization tips and consulting: Consultevo
With a clear understanding of which data appears on cards and how to configure it, you can tailor your boards in ClickUp to surface exactly the information your team needs to move work forward efficiently.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
“`
