ClickUp Cards feature guide

The Cards feature in ClickUp helps you visualize tasks and fields on Whiteboards so you can plan, collaborate, and organize work in a flexible, visual way. This guide explains how to access Cards, what limits apply on each plan, and how to work within those limits effectively.

What are Cards in ClickUp?

Cards are visual representations of work items and data that appear on Whiteboards in ClickUp. They make it easier to brainstorm, map workflows, and connect tasks with related information.

There are two primary types of Cards:

• Task Cards: Visual tiles that represent existing tasks from your Workspace.
• Field Cards: Visual tiles that represent specific fields or data elements, such as custom fields or other task-related attributes.

Both types of Cards help you manage work visually while staying connected to your core task data.

ClickUp availability for Cards

Cards are included on all current ClickUp plans. However, limits vary depending on your subscription. Understanding these limits will help you design Whiteboards that work smoothly, especially for larger teams.

Cards availability by ClickUp plan

The Cards feature is available on the following plans:

• Free Forever
• Unlimited
• Business
• Enterprise

While all plans can create and use Cards, each plan has different allowances for how many tasks can be turned into Cards on a Whiteboard.

ClickUp Cards limits overview

Two core limits affect how you use Cards:

1. The number of task Cards that can be displayed on a Whiteboard.
2. The number of Cards and Fields per task that can be turned into Cards.

These limits ensure that ClickUp Whiteboards remain fast and usable, even when teams are working with large sets of tasks and fields.

Task Card limits by ClickUp plan

The maximum number of tasks that can appear as Cards on a single Whiteboard depends on your plan. Use the list below to understand your allowance:

• Free Forever: Limited number of task Cards per Whiteboard.
• Unlimited: Higher allowance of task Cards than Free Forever.
• Business: Expanded allowance suitable for growing teams.
• Enterprise: The highest allowance, designed for large organizations and complex workflows.

When you reach the limit for tasks on a Whiteboard, you will not be able to add additional task Cards until you remove or hide some of the existing ones or adjust your workflow.

Limits for Cards and Fields per task in ClickUp

Beyond the number of tasks on a Whiteboard, there is also a limit to how many Cards and Fields can be related to a single task. This applies when you:

• Create multiple visual Cards linked to the same task.
• Convert many different fields for the same task into Field Cards.

The per-task limit helps maintain performance and clarity on your Whiteboards. If you approach or hit this limit, consider simplifying the task’s fields or splitting the work into multiple tasks.

How to use ClickUp Cards on Whiteboards

The steps below outline a general approach to using Cards on a Whiteboard. The exact options may vary slightly by plan and Workspace configuration.

Step 1: Open or create a ClickUp Whiteboard

1. Navigate to the Space, Folder, or List where you want to work.
2. Create a new Whiteboard view or open an existing one.
3. Confirm that you have edit permissions for the Whiteboard.

Once the Whiteboard is open, you can start adding Cards for tasks and fields.

Step 2: Add task Cards in ClickUp

1. Use the toolbar or right-click menu on the Whiteboard to find the option to add or import tasks as Cards.
2. Select tasks from your Workspace, or convert existing Whiteboard items into task Cards where the feature allows.
3. Arrange the Cards visually to match your workflow, such as grouping by status, priority, or owner.

Keep an eye on how many task Cards you add, especially if you are on a Free Forever or Unlimited plan, to avoid hitting plan-specific limits.

Step 3: Add Field Cards in ClickUp

1. Select a task Card that you want to break down further.
2. Use the available options to convert key fields or data points into Field Cards.
3. Position these Field Cards around the main task Card to show relationships, dependencies, or important attributes.

Field Cards help you visualize detailed data, but be sure not to exceed the per-task limit for Cards and Fields on your plan.

Managing ClickUp Card limits effectively

To make the most of Cards within the allowed limits, follow these best practices:

• Prioritize important tasks: Only add high-impact or active tasks as task Cards.
• Use grouping and sections: Organize Cards into logical regions on the Whiteboard to reduce clutter.
• Limit fields to essentials: Convert only the fields you need into Field Cards, such as key dates, assignees, or custom fields that drive decisions.
• Archive or remove old Cards: Clean up Cards related to completed or outdated work to stay under limits.

These steps help ensure your ClickUp Whiteboards remain fast, clear, and aligned with your plan’s allowances.

Troubleshooting ClickUp Card issues

If you encounter problems while working with Cards, use the tips below.

Unable to add more task Cards

If the option to add new task Cards is restricted or you see a notification about limits:

• Check your current plan and compare it to the known Whiteboard task limits.
• Remove or hide some existing task Cards from the Whiteboard.
• Consider upgrading your plan if your team consistently needs more task Cards than your current limit allows.

Unable to add more Field Cards

If you cannot convert additional fields for a specific task:

• Verify whether you have reached the per-task limit for Cards and Fields.
• Remove unnecessary Field Cards linked to that task.
• Simplify the task’s structure by consolidating fields or splitting work into multiple tasks.

Learn more about ClickUp Cards

For the most accurate and up-to-date information about plan-based availability and limits for Cards, review the official documentation on the ClickUp Help Center: Cards feature availability and limits.

If you are planning a broader Workspace setup or migration and want expert guidance alongside your use of ClickUp, you can explore additional resources at Consultevo.

By understanding the availability and limits of Cards and following the steps outlined in this guide, you can design scalable, high-performing Whiteboards in ClickUp that support visual planning without running into unexpected constraints.

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