ClickUp Clips limits guide

The Clips feature in ClickUp lets you record and share short videos directly inside your Workspace, and it also includes specific limits you should understand so you can manage recordings efficiently.

This how-to guide explains exactly what is available with Clips, how storage and retention work, and how to stay within Workspace limits while using recordings in tasks, Docs, and other parts of your account.

What are ClickUp Clips?

Clips are lightweight video recordings that you can capture from within your Workspace. They are designed for quick communication, walkthroughs, and feedback instead of long-form video hosting.

With this feature, you can:

• Record your screen, camera, or both.
• Attach recordings to tasks, Docs, or comments.
• Share links to videos with teammates.
• Keep all work-related videos tied to your projects.

Because Clips are built into the platform, they follow a distinct set of limits to keep performance consistent for every Workspace.

ClickUp Clips availability and requirements

Before you start using Clips, review where the feature is available and how it behaves in different situations.

ClickUp Clips feature availability

The Clips feature is available to most Workspaces; however, exact access can depend on your plan and any restrictions applied by Workspace admins. If your Workspace supports Clips, you will see recording options where video capture is enabled, such as in tasks or Docs.

If you want the latest official details about which plans support Clips, you can always reference the product documentation at this ClickUp Clips feature availability and limits page.

Browser and platform considerations for ClickUp Clips

To record Clips reliably, make sure you are using a supported browser or platform and that camera and microphone permissions are granted. If permissions are blocked at the browser or system level, recording may fail or have no audio.

Typical requirements include:

• A modern web browser with media capture permissions enabled.
• Access to your device’s camera if you record your face.
• Access to your microphone for voice narration.

ClickUp Clips storage and retention limits

Every Clip you capture is stored in your Workspace and contributes to your overall recording usage. Understanding these limits helps you avoid hitting caps unexpectedly.

How ClickUp Clips storage is counted

Each video you record counts toward your Workspace Clips allowance. Limits can include:

• The number of Clips that can be stored.
• Total storage or recording length allocated to your Workspace.
• Potential per-member usage expectations set by admins.

Because Clips are project-focused, they are not meant to be a long-term video archive. Instead, think of them as dynamic, short recordings that support your day-to-day workflows.

Retention behavior for ClickUp Clips

Depending on your plan and admin settings, there may be retention rules for how long Clips remain available. Retention rules can impact:

• How long older recordings are kept.
• Whether Clips are removed automatically after a period.
• Which team members can access or manage older videos.

If you work in a regulated industry, confirm your Workspace policies so that the use of Clips complies with your internal or external retention requirements.

How to manage ClickUp Clips to stay within limits

Managing Clips proactively keeps your Workspace clean and prevents storage issues. Use the following practical steps to stay within limits and maintain performance.

Step 1: Review your current Clips usage

1. Identify where Clips are used most frequently, such as in specific Spaces or projects.
2. Note which types of recordings consume the most time or storage (for example, long screen shares).
3. Check with your admin for any internal guidance on usage thresholds.

By understanding usage patterns, you can set team expectations around how recordings should be used.

Step 2: Keep ClickUp Clips concise

Shorter recordings are easier to review and help you stay within Workspace limits. To keep Clips concise:

• Plan the key points you want to cover before hitting record.
• Focus each Clip on a single topic, task, or question.
• Avoid leaving long gaps of silence or idle screen time.

Concise videos also improve engagement, since teammates can quickly understand the message and move on with their work.

Step 3: Delete or replace outdated ClickUp Clips

Old or irrelevant recordings can quickly eat into your limits. Make cleanup a regular habit:

1. Locate Clips tied to completed projects or closed tasks.
2. Decide which recordings are still needed as reference material.
3. Delete Clips that are clearly outdated, repetitive, or no longer useful.
4. When you create an updated version, remove the older recording to avoid confusion.

This approach keeps only high-value Clips in your Workspace and helps maintain enough room for new recordings.

Step 4: Standardize how your team uses ClickUp Clips

Team standards reduce unnecessary recordings and limit duplicate content. Consider creating simple norms, such as:

• Use Clips for walkthroughs, bug reports, or visual feedback that would be hard to describe with text.
• Avoid creating multiple separate Clips when one clear recording is enough.
• Attach Clips directly to the most relevant task, Doc, or comment so they are easy to find and manage.

Document these standards in an internal guide or onboarding material so new teammates follow the same approach.

Privacy and access controls for ClickUp Clips

Recordings often contain sensitive information. Make sure access to Clips in your Workspace is controlled appropriately.

Who can view ClickUp Clips

Viewing permissions for Clips generally follow the same access rules as the tasks, Docs, or locations where they are stored. That means:

• Only people who can see the item where a Clip is attached can view the recording.
• Guests may see Clips if they have access to the related item and your sharing settings allow it.
• Admins can update permissions or sharing policies that affect visibility.

Always confirm that you are attaching Clips to the correct location so they are visible only to the intended audience.

How to keep ClickUp Clips secure

To protect your Workspace recordings:

• Avoid including sensitive personal data or credentials in screen shares.
• Use role-based permissions so only appropriate users can access specific Spaces.
• Review sharing links and remove access when a recording is no longer needed externally.

Regularly revisiting your privacy settings ensures that Clips remain helpful without exposing information unnecessarily.

Best practices for using ClickUp Clips efficiently

When you combine awareness of limits with thoughtful usage, Clips become a powerful communication tool instead of a storage burden.

Organize ClickUp Clips by context

Instead of creating random standalone recordings, always connect Clips to the work they support. For example:

• Attach feature walkthroughs to product requirement tasks.
• Link bug reproduction recordings to bug tickets.
• Place onboarding videos in Docs that new team members will review.

This approach keeps your recordings discoverable and meaningful long after you create them.

Use ClickUp Clips with clear titles and descriptions

Whenever possible, label Clips or include context around the recording so teammates immediately understand its purpose. Clear context reduces the need to re-record explanations and helps prevent duplicate videos.

Coordinate Clips with your broader workflow

Clips are most effective when they support an existing process rather than replace it entirely. For instance:

• Record a quick video to clarify requirements, then summarize key decisions in task comments.
• Provide visual feedback via Clips and pair it with written acceptance criteria.
• Use a Clip for a sprint demo while also maintaining a checklist of completed items.

This balance ensures that your Workspace remains searchable and structured while still benefiting from rich media.

Where to get more help with ClickUp Clips

If you need deeper guidance on feature behavior, limits, or plan-specific rules, use the official product documentation linked earlier. For strategy, process design, or system setup beyond the basics of Clips, you can also work with productivity and implementation specialists.

For example, Consultevo provides consulting services that can help you design workflows and adoption strategies around tools like this so your team gets more value from your Workspace.

By understanding how Clips availability, limits, and best practices fit together, you can use the feature confidently, avoid hitting unexpected caps, and keep your Workspace organized as your usage grows.

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