How to Build a ClickUp Intranet

/ ClickUp / By

How to Build a Modern Company Intranet in ClickUp

ClickUp can power a modern company intranet that centralizes communication, documentation, and workflows in one flexible workspace. This guide walks you through planning, designing, and launching a functional intranet using features inspired by the examples in the ClickUp company intranet examples article.

Step 1: Plan Your ClickUp Intranet Structure

Before you open the app, outline what you need from your intranet so your ClickUp workspace stays clean and intuitive.

Define the purpose of your ClickUp intranet

Start by listing the core outcomes you want:

  • Central hub for company news and updates
  • Accessible knowledge base for policies and procedures
  • Collaboration space for teams and cross-functional projects
  • Onboarding home for new hires

Clarifying this purpose helps you decide what Spaces, Folders, and Lists you will create in ClickUp.

Map key content areas

Next, sketch the information architecture for your intranet:

  • Company-wide: announcements, mission, values, org chart
  • People operations: HR policies, benefits, PTO, onboarding
  • Operations: SOPs, process documentation, playbooks
  • Team spaces: marketing, sales, product, engineering, support
  • Resources: templates, forms, brand assets, FAQs

This map becomes the blueprint you will implement in ClickUp using hierarchical structures and Docs.

Step 2: Set Up Spaces and Folders in ClickUp

Use the core hierarchy of ClickUp to mirror the structure you planned.

Create your main ClickUp intranet Space

  1. Create a new Space named something like “Company Intranet” or “HQ”.
  2. Choose simple color and icon branding to make the Space easy to recognize.
  3. Set permissions so everyone in the company can at least view core Lists and Docs.

This Space becomes the top-level home for your intranet content.

Organize Folders by intranet sections

Inside your ClickUp intranet Space, create Folders aligned with your map:

  • Company Hub: news, announcements, leadership updates
  • People & Culture: HR info, benefits, policies, team events
  • Operations & SOPs: process docs and how-to guides
  • Team Hubs: one Folder per department
  • Resources: templates, forms, and shared assets

Keeping Folders clearly named makes navigation straightforward for new and existing team members.

Step 3: Build Core Intranet Pages with ClickUp Docs

Docs are the backbone of your ClickUp intranet, allowing you to publish structured internal pages.

Create essential ClickUp Doc pages

For each Folder, create Docs that act like intranet pages:

  • Home Doc for the intranet with quick links and a welcome message
  • Company Handbook with mission, values, and behavior guidelines
  • Benefits & Policies overview with links to detailed policies
  • Onboarding Guide for new hires with step-by-step instructions
  • Team Overview Docs for each department

Use headings, tables, and checklists inside each ClickUp Doc to keep information scannable and easy to maintain.

Link Docs and tasks inside ClickUp

To turn your intranet into a working system, cross-link content:

  • Link related Docs together (e.g., onboarding guide linking to role-specific SOPs).
  • Attach tasks to Docs when they describe recurring processes.
  • Use Doc sidebars to nest subpages for detailed topics.

By connecting Docs and tasks, your ClickUp intranet becomes both a knowledge base and an action center.

Step 4: Use ClickUp Views to Build Intranet Dashboards

Beyond static pages, you can use views in ClickUp to create dynamic intranet dashboards and feeds.

Create a ClickUp news and updates view

  1. Create a List called “Company Announcements” under the Company Hub Folder.
  2. Add custom fields such as Category, Audience, and Priority.
  3. Create a Board or List view that shows only active announcements.
  4. Pin this view as a primary starting point for your intranet Space.

Team members can quickly scan what is new and filter by team or topic.

Build team home views in ClickUp

For each team Folder, configure views that serve as mini dashboards:

  • List view for open initiatives and projects
  • Calendar view for key deadlines and events
  • Docs view to surface key team documents
  • Dashboard (if available) to combine charts, embeds, and lists

These views make your intranet feel like a living workspace, not just a document library.

Step 5: Add ClickUp Templates and Automations

To keep your intranet consistent and easy to maintain, lean on templates and automations.

Standardize with intranet templates in ClickUp

Create templates for common intranet items:

  • Announcement task template with fields for owner, audience, and publish date
  • Policy Doc template with standard sections (purpose, scope, procedure)
  • Onboarding checklist template for new hires and managers

Templates help every team contribute to the intranet without reinventing the structure each time.

Automate publishing flows with ClickUp

Use automations to reduce manual work and ensure updates are visible:

  • Notify a channel when a new announcement task moves to “Published”.
  • Assign reviewers when a policy task enters “Needs Review”.
  • Set recurring reminders to review and refresh key intranet Docs.

These automations keep your ClickUp intranet accurate and current without constant oversight.

Step 6: Improve Findability and Access in ClickUp

An intranet only works if people can find what they need quickly.

Use ClickUp naming and tags consistently

Adopt clear naming conventions:

  • Prefix Docs with categories, like “Policy – Remote Work”.
  • Tag tasks and Docs with department names or key topics.
  • Group related Docs into collections for quick reference.

Consistent naming increases the value of global search in ClickUp.

Configure permissions for your ClickUp intranet

Balance openness with control:

  • Make most intranet content viewable to all, for transparency.
  • Restrict editing rights on official policies and handbooks.
  • Give each team more flexible rights in their own Folder.

Thoughtful permissions ensure your intranet stays trustworthy while encouraging collaboration.

Step 7: Launch and Maintain Your ClickUp Intranet

Rollout is as important as setup when building an intranet in ClickUp.

Launch your ClickUp intranet to the company

  1. Create a simple “Start Here” Doc that explains how to use the intranet.
  2. Share a short walkthrough in a company meeting or recorded video.
  3. Pin the intranet Space or a main Doc as a favorite for all users.

Encourage teams to bookmark the intranet home and use it as their default reference point.

Keep improving your ClickUp intranet

After launch, gather feedback:

  • Ask which pages are most helpful and which are confusing.
  • Track which Docs or Lists get the most visits and engagement.
  • Iterate on structure, naming, and templates based on real use.

A good intranet in ClickUp evolves with your organization, reflecting new goals, teams, and processes over time.

Next Steps and Additional Resources

To see more patterns you can replicate, study the detailed setups in the official company intranet examples from the ClickUp blog. For help integrating your intranet strategy with broader digital operations or analytics, you can also consult specialists at Consultevo.

By following these steps and tailoring them to your own structure, you can turn ClickUp into a powerful, user-friendly intranet that unifies knowledge, communication, and execution in a single platform.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

Get Help

“`