How to Build a Content Calendar in ClickUp

ClickUp gives marketing and content teams a flexible workspace to plan, schedule, and track every piece of content in one place. This how-to guide walks you through building a complete content calendar workflow from scratch, using structures and features highlighted in the official ClickUp content calendar overview.

Plan Your Content Calendar Structure in ClickUp

Before you set anything up, decide how you want to organize campaigns, channels, and tasks in ClickUp.

Choose the Right ClickUp Hierarchy

Use the ClickUp hierarchy to separate strategy from execution while keeping everything connected.

• Workspace: Your whole organization or agency
• Space: Marketing or Content team
• Folder: Content Calendar or Editorial
• List: Monthly or quarterly content schedule
• Tasks: Individual content pieces (blog posts, videos, emails, social posts)

For most teams, one Space for Marketing and a dedicated Folder for the content calendar in ClickUp works well.

Define Content Fields You Need in ClickUp

Next, decide which details you want to track for each content item.

Common Custom Fields in ClickUp for content calendars include:

• Content type (blog, video, email, social, webinar)
• Channel or platform
• Campaign name
• Target keyword or topic
• Owner and collaborators
• Status (idea, drafting, editing, ready, published)
• Publish date

Having these fields ready makes your views and automations in ClickUp much easier to build.

Create Your Content Calendar List in ClickUp

Once your structure is clear, you can create a dedicated List to manage your editorial pipeline in ClickUp.

Step 1: Add a Marketing Space and Folder in ClickUp

1. In the left sidebar, click the + to add a new Space if you do not already have one for Marketing.
2. Name it something clear like Marketing or Content Team.
3. Inside that Space, create a Folder named Content Calendar or Editorial Calendar in ClickUp.

Step 2: Create a Calendar List in ClickUp

1. Open your new Folder.
2. Click + New List.
3. Name the List by time period, such as Q1 Content Calendar or 2025 Blog Schedule.
4. Optionally, add a brief description to explain how this List will be used in ClickUp.

Step 3: Add Custom Fields in ClickUp

1. Open your List and click on the + next to the column headers.
2. Add Custom Fields such as Content Type, Channel, Campaign, Keyword, and Publish Date.
3. Use dropdowns for consistent values and to make filtering easier across ClickUp views.

Now every task created in this List will capture the same structured information for your team.

Build Calendar and Board Views in ClickUp

Views turn the same set of tasks into different perspectives in ClickUp so your team can work the way they prefer.

Step 4: Add a ClickUp Calendar View

1. In your List, click + View.
2. Select Calendar as the view type.
3. Choose which date field to map as the calendar date, usually Due Date or a Publish Date Custom Field in ClickUp.
4. Save the view and rename it to Editorial Calendar or Publish Calendar.

With this Calendar view, you can:

• Drag and drop tasks to reschedule publish dates
• Quickly see gaps or overloads in your schedule
• Filter by content type, channel, or assignee inside ClickUp

Step 5: Add a ClickUp Board View for Workflow

1. Click + View again.
2. Select Board as the view type.
3. Group tasks by Status so you see columns such as Idea, Drafting, Editing, Scheduled, Published.
4. Save this as your Content Workflow view in ClickUp.

This Board view lets your team move content cards across stages like a kanban board, giving instant visibility into the pipeline.

Use ClickUp Tasks to Manage Content Pieces

Every content asset becomes a task in ClickUp, with details, checklists, and attachments stored in one place.

Step 6: Create Content Tasks in ClickUp

1. In your List, click + New Task.
2. Name the task clearly, such as Blog: Content Calendar Best Practices.
3. Set the due or publish date.
4. Assign the task to the main owner in ClickUp.
5. Fill in Custom Fields: content type, channel, campaign, and keyword.

This gives each task enough information to show up correctly in your Calendar and Board views.

Step 7: Add Checklists and Subtasks in ClickUp

Standardize your publishing process inside each task.

• Create a checklist for steps like research, outline, drafting, editing, approvals, and publishing.
• Turn complex steps into subtasks with separate assignees and dates in ClickUp.
• Attach briefs, drafts, and final assets directly to the task.

Using templates, you can save these checklists and apply them to future tasks in ClickUp with one click.

Automate Your Content Workflow in ClickUp

Automations help you reduce manual updates and keep your content calendar accurate in ClickUp.

Step 8: Add Simple Automations in ClickUp

Consider setting up automations for common status and date changes.

• When status changes to Drafting, set the due date to a specific number of days out.
• When status changes to Published, move the task to a Published List or apply a Published tag in ClickUp.
• When a task is created, automatically assign it to a default content manager.

These rules keep your Calendar and Board views synced without constant manual edits.

Collaborate and Report on Content in ClickUp

With your calendar running, use built-in collaboration tools in ClickUp to keep everyone aligned.

Step 9: Collaborate in Real Time in ClickUp

• Use comments to request edits, drop links, and tag stakeholders.
• Add watchers so stakeholders are notified of key updates in ClickUp.
• Use Docs to store strategy, style guides, or campaign briefs and link them to tasks.

Step 10: Monitor Performance Views in ClickUp

Create additional views or dashboards to understand your workload and publishing pace.

• List or Table views for backlog and pipeline analysis
• Filtered views by channel or campaign in ClickUp
• Dashboards combining multiple Lists and charts for leadership reporting

You can also explore expert guidance and implementation support through agencies such as Consultevo if you need advanced configuration or migration help.

Next Steps for Your ClickUp Content Calendar

By structuring your hierarchy, building Calendar and Board views, and standardizing tasks, you create a repeatable editorial system in ClickUp. Start with one List, refine your Custom Fields and views, then expand the same model across channels and campaigns. Over time, this approach turns ClickUp into a single source of truth for all your content planning, production, and publishing.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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