Create and manage Personal List tasks in ClickUp
Your Personal List in ClickUp is a private space where you can quickly capture, organize, and manage tasks that only you can see. These tasks sit alongside the rest of your workspace, but remain hidden from other members unless you choose to share details in other ways.
This guide explains how to find your Personal List, create new private tasks, add existing tasks, and keep everything organized without affecting your team's shared structure.
Understand your Personal List in ClickUp
The Personal List in ClickUp is a special List that belongs only to you. It does not live inside any Space or Folder and it is not visible to anyone else in the Workspace.
- Only you can see tasks on your Personal List.
- Tasks are completely separate from shared Lists and Spaces.
- You can use it for personal reminders, planning, or notes.
This makes it ideal for quick thoughts, to-dos that are not ready for a team List, or private work items that still benefit from task features like due dates and comments.
Access your Personal List in ClickUp
You can open your Personal List from the left sidebar in ClickUp on the web or desktop app.
- Open the ClickUp app and sign in to your Workspace.
- Look at the bottom of the left sidebar for the Personal section.
- Select Personal List to open your private tasks view.
Once you are on the Personal List page, you can use the usual task creation, sorting, and filtering tools that exist across ClickUp.
Create new tasks on your Personal List in ClickUp
You can create tasks directly on your Personal List just like any other List in ClickUp. These tasks will not appear in shared Spaces or Folders.
- From the left sidebar, click Personal List.
- In the List view, click the + Task button or the empty task row at the top.
- Type a task name that clearly describes what you need to do.
- (Optional) Add details such as:
- Due date
- Assignee (you)
- Priority
- Custom fields, if available
- Press Enter or click away to save the task.
You can repeat these steps to quickly capture a series of personal to-dos and keep them separate from your team's shared work inside ClickUp.
Use ClickUp task features on your Personal List
Even though your Personal List is private, tasks on it still use core ClickUp task features:
- Add checklists to break down steps.
- Attach files or links for reference.
- Leave comments or notes to yourself.
- Change statuses to track progress.
This lets you manage private work with the same power and flexibility available in every other part of your Workspace.
Add existing tasks to your Personal List in ClickUp
Rather than creating fresh tasks, you may want to pull in tasks that already exist elsewhere in ClickUp so you can track them privately.
Your Personal List supports adding tasks that are already part of other Lists or views, letting you monitor them in one place without changing their original location.
Save existing tasks to your Personal List
When you find a task you want to keep an eye on, you can save it to your Personal List.
- Open the task you want to track from any Space, Folder, or List in ClickUp.
- Locate the option to add or save the task to your Personal List from the task actions menu or relevant control on the task panel.
- Confirm that you want the task to appear on your Personal List.
The task remains in its original List and stays visible to the same people as before. Your Personal List simply provides a private way to access it quickly.
View saved tasks on your Personal List in ClickUp
Once you save tasks to your Personal List, they appear alongside your private tasks.
- Open Personal List from the sidebar.
- Use sorting and filtering options to group or prioritize what matters most.
- Open any task to see full details or make updates.
Updates you make to a saved task on your Personal List also apply to the original task, because it is the same item, not a copy.
Organize and manage your Personal List in ClickUp
To get the most value from your Personal List, use ClickUp task management tools to keep things clear and actionable.
Sort and filter your Personal List tasks
Use sorting and filtering options to highlight the most important private work.
- Sort by due date to see what needs attention today.
- Sort by priority to push urgent tasks to the top.
- Filter by status to focus on tasks that are still open.
You can combine these options to create a customized personal workflow inside ClickUp that mirrors how you already manage shared tasks.
Edit or remove tasks from your Personal List
As work changes, you may want to update, complete, or remove items from your Personal List.
- Change task names or details to keep them accurate.
- Mark tasks complete when you are finished.
- Remove tasks you no longer need to track.
For tasks that also live in shared Lists, removing them from your Personal List does not delete them from ClickUp; it only removes them from your private view.
Privacy and limitations of the Personal List in ClickUp
Your Personal List is private to your account inside the Workspace. Other members cannot open or browse it.
- Tasks created directly on your Personal List are visible only to you.
- Tasks from shared Lists stay visible to anyone who already has access to them, even if you save them to your Personal List.
- Workspace admins cannot manage your Personal List contents for you.
This design gives you a secure area in ClickUp for notes, reminders, and drafts before you turn them into shared work.
Learn more about Personal List tasks in ClickUp
For full technical details and the most current behavior, you can review the original help article from ClickUp at this support page.
If you are building processes, documentation, or SEO content that references ClickUp features such as the Personal List, you can also explore specialized consulting resources like Consultevo for strategy and optimization guidance.
By combining your Personal List with the broader workspace structure in ClickUp, you can manage private and shared tasks together, without losing clarity or control over who can see each piece of work.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
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