Create Subtasks With ClickUp AI

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Create Subtasks With ClickUp AI

ClickUp includes powerful AI features that help you instantly turn messy notes or long task descriptions into clear, actionable subtasks. This guide walks you through how to create subtasks with AI, the options you can customize, and best practices to keep your workspace organized and efficient.

Requirements to use ClickUp AI

Before you start generating subtasks, make sure your workspace meets the requirements to use ClickUp AI.

  • You must have access to a ClickUp AI plan or trial.
  • You need permission to create or edit tasks and subtasks in the space or folder you are working in.
  • Your workspace owner or admin must have enabled AI features for your account.

If you are unsure whether AI is active in ClickUp, check with your admin or review your plan details. You can also find implementation help and workspace optimization services at Consultevo.

Where you can create ClickUp AI subtasks

You can use AI to generate subtasks from several locations inside ClickUp. This lets you capture work wherever it appears and then quickly turn it into a structured checklist of actions.

  • Task description
  • Task comments
  • Doc pages and nested pages
  • Notepad entries
  • Whiteboards (via attached tasks or notes you convert into tasks)

The AI engine analyzes your existing content and converts it into a list of suggested subtasks that you can review and edit before saving.

How to create subtasks with ClickUp AI from a task

The most common way to use AI is directly from a task view. Follow these steps to generate subtasks from a task description.

Step 1: Open your ClickUp task

  1. Open the space, folder, or list where your work lives.
  2. Click on a task to open it in the task view.
  3. Confirm that the description includes detailed information, requirements, or a checklist-style breakdown that AI can use.

Step 2: Launch ClickUp AI in the description

  1. Inside the task description field, click anywhere in the text area.
  2. Select the AI icon or prompt menu that appears in the formatting toolbar.
  3. Choose the option related to creating subtasks, such as Generate subtasks or a similar AI prompt available in your ClickUp plan.

Step 3: Review the AI-generated subtasks

  1. ClickUp AI scans the description and proposes a list of subtasks.
  2. Each suggested subtask appears with a title and may include extra detail depending on the content.
  3. Review every suggestion carefully before approving.

You can adjust the results to match your workflow:

  • Edit subtask names to be more specific or action oriented.
  • Delete any subtasks that are not needed.
  • Combine similar subtasks to avoid duplication.

Step 4: Insert subtasks into your ClickUp task

  1. Once you are satisfied with the AI suggestions, click the option to Add as subtasks (wording may vary slightly).
  2. The generated items are created as child subtasks under the current parent task in ClickUp.
  3. You can now assign owners, add due dates, or apply custom fields to each new subtask.

After the subtasks are created, any further changes you make are handled just like manually created subtasks.

How to create ClickUp AI subtasks from comments

Discussions in comments often contain clear action items. You can let AI turn those into subtasks without leaving the comment thread.

Step 1: Identify actionable comments

  1. Open a task where you and your team have been collaborating in ClickUp.
  2. Look for comments that include a list of to-dos, next steps, or requirements.

Step 2: Use AI to extract subtasks

  1. Highlight the relevant comment text, if needed.
  2. Click the AI icon that appears near the comment box.
  3. Select the option to create subtasks from the selected content.

Step 3: Confirm and save subtasks

  1. Review the generated subtask list.
  2. Edit or remove any suggestion that does not belong.
  3. Click to add them as subtasks to the current task.

The subtasks remain linked to the parent task and the full comment history, so your team can always trace where each item came from.

Using ClickUp AI subtasks in Docs and Notepad

Many teams draft project plans and meeting notes in Docs or the Notepad feature. You can convert these notes into subtasks for a specific task.

Step 1: Prepare your notes

  1. Open your Doc page or Notepad entry in ClickUp.
  2. Organize your notes into bullet points, numbered lists, or clearly separated sections, so AI can read them effectively.

Step 2: Trigger the AI subtasks prompt

  1. Select the text that contains the actionable work.
  2. Click the AI icon from the toolbar.
  3. Choose a prompt that converts the selection into subtasks.

Step 3: Attach to a task

  1. Select an existing task or create a new one where the subtasks will live.
  2. Insert the AI-generated subtasks into that task.
  3. Finish by assigning owners and due dates as needed.

This workflow lets you transform meeting minutes or brainstorming notes into an executable plan without leaving ClickUp Docs or your personal Notepad.

Customize ClickUp AI subtasks for your workflow

After AI generates subtasks, customize them to fit your team structure and processes.

  • Assignments: Add assignees so every subtask has a clear owner.
  • Due dates: Set realistic deadlines to keep work on track.
  • Custom fields: Apply priority, status, or effort fields used across your ClickUp workspace.
  • Dependencies: Link subtasks that must be completed in a specific order.

By refining AI-created subtasks, you combine the speed of automation with the accuracy of your team’s expertise.

Best practices for creating ClickUp AI subtasks

To get reliable results from AI, pay attention to how you write descriptions, notes, and comments.

  • Use clear, concise language that describes actions, not just ideas.
  • Break large goals into smaller points or bullet lists before running AI.
  • Include verbs like “design,” “review,” “send,” or “publish” to signal tasks.
  • Scan the AI output every time; do not add subtasks blindly.
  • Iterate: adjust your notes and run AI again if the first result is not accurate enough.

These habits help AI better understand what should become a subtask and reduce the amount of manual clean-up.

Limitations and tips when using ClickUp AI

While AI is powerful, it does have a few limitations you should keep in mind.

  • AI can misinterpret vague language or mixed topics in one paragraph.
  • Very long descriptions may be summarized into fewer subtasks than expected.
  • Conflicting instructions can create confusing or duplicate subtasks.

If you see poor results, restructure your content into shorter, focused sections and then run the AI subtasks prompt again. You can also consult the official help documentation at this ClickUp AI subtasks guide for the most up-to-date limitations and feature notes.

Maintain organized projects with ClickUp AI

Using ClickUp AI to create subtasks helps you move from unstructured information to an organized project plan in just a few clicks. By generating subtasks directly from task descriptions, comments, Docs, and Notepad entries, you ensure that nothing falls through the cracks and that everyone on the team knows exactly what to do next.

Adopt AI-based subtasks as part of your daily workflow, customize each generated item to fit your processes, and continue refining your notes so AI can give you even better results over time within ClickUp.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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