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Delete Tasks in ClickUp

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Delete Tasks in ClickUp: Step-by-Step Guide

Learning how to safely delete tasks in ClickUp helps you keep your workspace organized while still protecting important data. This guide explains who can delete tasks, how to delete single or multiple tasks, and how to restore or permanently remove them from Trash.

Who Can Delete Tasks in ClickUp

Task deletion in ClickUp depends on workspace roles and permissions. Not every member can remove tasks, so it is important to understand what your role allows.

Workspace roles and permissions in ClickUp

  • Owners and admins: Can delete any task in the workspace.
  • Members: Can delete tasks when they have edit access to the task’s List or Folder.
  • Guests: May delete tasks only if granted edit permissions for the specific item or location.

Your exact permissions can also be affected by custom role settings or advanced permissions configured by a workspace admin.

Deletion behavior in ClickUp

  • Deleted tasks are moved to the workspace Trash, not removed immediately.
  • Items in Trash can be restored or permanently deleted later by users with the right permissions.
  • Deleting a parent task may also remove related subtasks and checklists.

How to Delete a Task in ClickUp

You can delete tasks directly from several views and panels in ClickUp. The basic process is similar everywhere: open the task, access task settings, and choose the delete option.

Delete a task from the task view in ClickUp

  1. Open the task you want to remove.
  2. Click the More or Ellipsis menu (often displayed as three dots).
  3. Select Delete from the menu.
  4. Confirm the deletion in the pop-up dialog if prompted.

Once confirmed, the task is moved to the workspace Trash and is no longer visible in regular views.

Delete a task from List view in ClickUp

  1. Navigate to the relevant Space, Folder, and List.
  2. Open List view to see your tasks in a table-like layout.
  3. Hover over the task you want to delete and click the Ellipsis icon.
  4. Choose Delete.
  5. Confirm the deletion.

List view is especially useful when you want to clean up multiple tasks in a single location.

Delete a task from Board view in ClickUp

  1. Open the location where the task is stored and switch to Board view.
  2. Find the task card you need to delete.
  3. Click the Ellipsis icon on the card or open the full task.
  4. Select Delete and confirm.

In Board view, deleted tasks disappear from their status columns and move to Trash.

Delete a task from other views in ClickUp

In views such as Calendar, Gantt, and Timeline, the process is very similar:

  1. Click the task to open its details.
  2. Use the More or Ellipsis menu.
  3. Select Delete and confirm.

No matter which view you use, deletion always routes the task to the same workspace Trash area.

Bulk Delete Tasks in ClickUp

When you need to remove many items at once, bulk actions in ClickUp allow faster cleanup without opening each task individually.

Bulk delete from List view in ClickUp

  1. Open the List that contains the tasks you want to delete.
  2. In List view, enable the selection column if it is not already visible.
  3. Check the boxes next to each task you want to remove, or use the top checkbox to select all visible tasks.
  4. Click the Bulk Actions menu that appears.
  5. Select Delete.
  6. Confirm bulk deletion in the dialog.

Bulk deletion is powerful, so always double-check your selection before confirming.

Bulk delete from other views

In some other views that support batch selection, you can also select multiple tasks and perform a delete action from a contextual toolbar or menu. The availability of bulk actions can depend on your workspace configuration and view settings.

Restore Deleted Tasks from Trash in ClickUp

Deleted items are not lost immediately. ClickUp stores them in Trash, giving you time to recover tasks that were removed by mistake.

How to open Trash in ClickUp

  1. Click your workspace avatar or main menu in the lower-left corner.
  2. Select Trash from the workspace options.

Trash may contain tasks, Docs, and other deleted items, depending on what has been removed in your workspace.

Restore a deleted task in ClickUp

  1. Open Trash from the workspace menu.
  2. Locate the deleted task using search or filters.
  3. Click the Restore option next to the task.
  4. Confirm if a dialog appears.

The restored task returns to its original location, including its previous List or Folder whenever possible.

Restore multiple tasks from Trash

  1. In Trash, use checkboxes to select several tasks.
  2. Click the Bulk Restore or similar option that appears.
  3. Confirm the restoration.

Using bulk restore is helpful when you need to undo a recent large clean-up operation in ClickUp.

Permanently Delete Tasks in ClickUp

If you want to remove tasks completely so they cannot be restored, you must permanently delete them from Trash. This action cannot be undone.

How to permanently delete a task in ClickUp

  1. Open Trash from the workspace menu.
  2. Find the task you want to remove forever.
  3. Click the Permanently delete option.
  4. Confirm that you understand this action is irreversible.

Only workspace owners, admins, or users with the right permissions can permanently remove tasks from Trash.

Empty Trash to permanently delete multiple tasks

  1. In Trash, look for an Empty Trash control or similar command.
  2. Review the warning about permanent removal.
  3. Confirm to delete all items in Trash at once.

This will permanently erase all tasks and other items stored in Trash, so use it only when you are sure the data is no longer needed.

Important Notes and Best Practices for ClickUp Task Deletion

  • Check permissions first: If you do not see a delete option, you may not have sufficient access.
  • Use Trash as a safety net: Rely on Trash for temporary storage before deciding to permanently remove tasks.
  • Be careful with bulk actions: Large-scale deletion can hide important items from your team, even though they are still recoverable in Trash.
  • Review related items: When deleting parent tasks, confirm what happens to subtasks, comments, and attachments.

More Resources for ClickUp Users

For the official documentation on this topic, visit the ClickUp help article on deleting tasks here: ClickUp delete a task help center article.

If you want expert help improving your workflows and documentation, you can explore additional resources at Consultevo.

By following the steps in this guide, you can manage task cleanup safely in ClickUp, ensuring your workspace stays tidy while still giving your team a chance to recover important work when needed.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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