Export data from ClickUp List and Table views

Exporting data from ClickUp helps you analyze, share, or back up task information outside your Workspace. This guide explains how exports work for List and Table views, what data is included, and the limits you need to know before downloading your files.

The export tool converts the visible data on your screen into a CSV file. That file can then be opened with spreadsheet tools such as Excel, Google Sheets, or imported into other reporting systems.

How ClickUp exports work

When you export a List or Table view, ClickUp takes a snapshot of the tasks that match the current filters and columns in that view. This keeps your export focused on the information you actually need.

• The export runs in the background so you can keep working.
• You receive an email with a download link once the export is finished.
• Exports are created in CSV format and can be opened by most spreadsheet apps.

Because exports use your current view configuration, you should always confirm your filters, grouping options, and visible columns before starting the process.

Limits for ClickUp exports

To keep performance stable for every Workspace, ClickUp includes several limits around exporting. Understanding these limits helps you plan large or complex exports.

List view export limits in ClickUp

List views can display a large number of tasks. ClickUp places an export limit on List views to prevent overloading your Workspace.

• Each List view export is capped at a specific number of tasks.
• If your List contains more tasks than the limit, only the first portion that meets the criteria will be exported.
• Narrowing your filters or breaking work into multiple Lists helps you stay within the export cap.

If you regularly reach export limits for List views, consider creating several more targeted views before exporting each one separately.

Table view export limits in ClickUp

Table views are designed to show more task data at once, and the export behavior reflects that design.

• Table exports follow similar limits to List exports, based on the total number of tasks in the view.
• Very large Table views may take longer to export, and the CSV size grows with the number of visible columns.
• Reducing columns or filtering the view can improve speed and keep exports manageable.

Because Table views often include many custom fields and calculated data, focus your export on the exact columns needed for your report.

How to export a List view from ClickUp

The steps to export from a List view in ClickUp are straightforward. Use this workflow when you need a quick CSV copy of your task data.

1. Open the Space, Folder, or List that contains your tasks.

2. Select the List view you want to export.

3. Configure the view so it only includes the data you need:

   • Apply filters for status, assignee, tags, or other properties.
   • Show or hide columns such as Due Date, Priority, or custom fields.
   • Confirm any grouping or sorting options.

4. Click the view settings menu in the upper-right corner of the List view.

5. Choose the export option for the view.

6. Confirm the export and wait for ClickUp to process your file.

7. Open the email you receive and download the CSV to your device.

Once downloaded, you can open the CSV in your spreadsheet tool, run additional analysis, or archive it for record keeping.

How to export a Table view from ClickUp

Table views show tasks in a grid format that is well suited for exporting. Follow these steps to export a Table view from ClickUp.

1. Navigate to the Space, Folder, or List that contains the Table view.

2. Switch to the Table view you plan to export.

3. Adjust the view configuration:

   • Add or remove columns, including custom fields and calculated columns.
   • Apply filters to focus on specific tasks or time ranges.
   • Sort rows to organize the exported data in the order you prefer.

4. Open the view settings menu in the top-right corner of the Table view.

5. Select the option to export the Table view.

6. Confirm the export request and continue working while it is processed.

7. Check your email for the export message, then download the CSV file.

The CSV from a Table view will reflect the exact structure of the visible table, including the column order, filters, and sorting you applied before exporting.

What data ClickUp includes in exports

Exports from ClickUp pull in the task information that appears in your current view. That means your configuration directly controls what ends up in the CSV file.

Columns and fields in ClickUp exports

Each column shown in your List or Table view becomes a column in the exported CSV. Typical columns might include:

• Task name or title
• Assignee and additional assignees
• Status and priority
• Start date and due date
• Tags and locations
• Custom fields specific to your Workspace

If a column is hidden in the view, it will not appear in the export. Before exporting, review your column settings to ensure the CSV contains every field you need.

Filters and task sets in ClickUp exports

Filters greatly influence which tasks are exported from ClickUp.

• Only tasks that match the active filters in your view are included.
• If your view is filtered to a specific status or assignee, tasks that do not match are excluded.
• Views scoped to particular Spaces, Folders, or Lists only export from those locations.

To avoid missing tasks, double-check your filters or create a dedicated export view with the full set of items you want to include.

Best practices for exporting from ClickUp

Following a few best practices can make your List and Table exports more accurate and easier to use in other tools.

Prepare your ClickUp view before exporting

• Use clear filters that match the purpose of your export.
• Remove columns that are not needed to keep CSV files compact.
• Order columns logically so your CSV is easier to read.
• Save the view configuration for consistent exports over time.

Preparing the view once allows you to reuse the same configuration whenever you need an updated CSV.

Work with exported files from ClickUp

After exporting data from ClickUp, you can use the CSV in many ways:

• Open the file in Excel, Google Sheets, or another spreadsheet app.
• Build charts, pivot tables, and reports based on your tasks.
• Share the CSV with stakeholders who do not have Workspace access.
• Import the data into business intelligence tools or other systems.

Because the export file is a snapshot, repeat the export process anytime you need a refreshed view of your task data.

More resources for ClickUp users

To see the original product documentation for exporting List and Table views, visit the official help center article at this ClickUp support page. It provides the most current details about options and limits.

If you want help designing workflows, reporting structures, or automation around your exports, you can find specialized consulting services at Consultevo. Combine those strategies with your exports from ClickUp to build more complete reporting and analysis processes.

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