Export Time Data in ClickUp
In ClickUp, you can export time data from time tracking cards to easily review, share, and report on how your team spends time. This guide walks you through each step so you can confidently export your tracked time for analysis, billing, or auditing.
Time tracking cards let you see detailed logs for tasks and team members. Exporting this information to a CSV file gives you a flexible way to sort, filter, and calculate totals using spreadsheets or other reporting tools.
What are time tracking cards in ClickUp?
Time tracking cards are visual summaries of time entries in your Workspace. They aggregate data from tasks where time has been logged and present it in a card-style view. You can open a card to see more details and access the export option.
These cards are especially useful when you need a quick overview of:
- How much time was tracked within a date range
- Which tasks are taking the most time
- Who logged specific time entries
- Billable versus non-billable hours
From each card, you can export the visible data to a CSV file, which is a common format compatible with most spreadsheet and reporting tools.
Prerequisites for exporting time in ClickUp
Before you export, make sure you meet these basic requirements in ClickUp:
- Access to the Space, Folder, or List where time has been tracked
- Permission to view time entries for the tasks you want to include
- At least one time tracking card with data displayed
If you do not see any time tracking cards, confirm that time tracking is enabled in your Workspace settings and that team members are logging time on tasks.
How to open time tracking cards in ClickUp
To start the export process, you first need to open the relevant time tracking card in ClickUp. The exact navigation may vary slightly based on your current view, but the general steps are similar.
Step 1: Navigate to a view with time tracking cards
Open a view where time tracking cards are available in ClickUp. Common places include dashboards or specific views that show time data. Look for a widget or section dedicated to time tracking.
Typical views that may contain cards include:
- A dashboard designed for time reporting
- Custom views that include time tracking information
- Team or project summary areas that highlight tracked time
Step 2: Select the time tracking card
Once you see the time tracking cards, identify the one that contains the data you want to export. Cards may be organized by:
- Date range
- Team member
- Task or project
- Billable status
Click the card to open its detailed view. This detail view is where you will find options to manage and export the card’s data.
How to export data from time tracking cards in ClickUp
After opening the desired time tracking card in ClickUp, follow these steps to export the data.
Step 1: Open the card options menu
Inside the time tracking card, locate the options menu. This is typically represented by an icon such as three dots. Clicking this icon opens a menu of actions you can perform on the card’s data.
Step 2: Choose the export option
In the options menu, look for the export action. The label will indicate that you can export or download the data from the time tracking card. Select this option to begin the export process.
Step 3: Export to CSV
When you select the export action, the data from the time tracking card is prepared as a CSV file. The CSV format is widely supported and lets you:
- Open the file in spreadsheet tools like Excel or Google Sheets
- Filter and sort time entries
- Create pivot tables for summaries
- Share the file with other stakeholders
Save the CSV file to your device, then open it to review all exported time entries from ClickUp.
What data is included in the export from ClickUp
The export from a time tracking card in ClickUp typically includes the key fields shown in the card’s detail view. While the exact columns may vary, you can usually expect information such as:
- Task name or ID
- User who tracked the time
- Date and time of the entry
- Duration of the tracked time
- Billable or non-billable status (when applicable)
- Notes or descriptions attached to the time entry
Because the CSV mirrors the card data, any filters you apply before exporting can affect which rows appear in the file.
Tips for working with exported time data from ClickUp
Once you have exported your CSV file, you can use it in many ways to improve your reporting and analysis outside of ClickUp.
Organize and filter your time data
Open your CSV file in a spreadsheet tool to:
- Filter by specific team members or tasks
- Group time entries by project or client
- Sort entries by date, duration, or billable status
This helps you quickly build custom reports that align with your internal processes.
Create reports and summaries
Use standard spreadsheet features to create time reports that complement your data in ClickUp:
- Build pivot tables to summarize hours per user or per project
- Calculate totals for billable hours for invoicing
- Chart trends in tracked time over weeks or months
Share exported time data securely
After exporting from ClickUp, you can share the CSV file with external stakeholders who do not have access to your Workspace. Be sure to follow your organization’s data security practices when sending files, especially if the data contains client or billing information.
When to export time tracking data from ClickUp
Exporting time tracking card data is helpful in several scenarios:
- Preparing invoices based on billable hours
- Auditing time entries for accuracy
- Reporting to clients or leadership on time spent
- Migrating time data to another tool that accepts CSV files
Regular exports let you maintain offline records in addition to the history stored directly in ClickUp.
Learn more about exporting time in ClickUp
For the most detailed and current information about exporting time tracking card data, refer to the official documentation from ClickUp. You can view the original help center article here: Export data from time tracking cards.
If you want strategic guidance on structuring your Workspace, integrating time reports, or optimizing your workflows beyond what is available in ClickUp’s help center, consider consulting experts. A good starting point is Consultevo, which offers consulting and implementation services for productivity and project management platforms.
By using time tracking cards and their export capabilities in ClickUp, you can keep detailed, flexible records of your team’s work and transform raw logs into actionable insights for your organization.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
“`
