Export your data from ClickUp

Exporting your Workspace data from ClickUp helps you back up important information, move to another platform, or share records with stakeholders. This guide explains who can export data, what gets included in each export option, and how to choose the right method for your Workspace.

Before you export data from ClickUp

Workspace exports are powerful and sensitive because they can include almost all information stored in your account. It is important to understand requirements and limitations before you start.

Requirements to export your Workspace

• You must be a Workspace owner to request an export.
• Exports can only be run from the web app, not from the mobile apps.
• You can export most core data, but a few items are not included, as described below.

Types of ClickUp Workspace exports

You can export your Workspace data in two main ways:

• JSON export: A structured export that includes almost all Workspace data, delivered in JSON format.
• CSV export of tasks: A task-focused export that provides detailed task information in a spreadsheet-friendly format.

Both export types are requested from the Workspace settings area, but they serve different use cases. In many cases, Workspace owners choose to run both exports to capture the full picture of their information.

How to export your Workspace data from ClickUp (JSON)

The JSON export option is the most complete way to download your Workspace data. Follow these steps to request a full export.

Step 1: Open your Workspace settings

1. Sign in to your account using the web app.
2. Click your profile avatar in the lower-left corner.
3. Select Settings from the menu.
4. In the left sidebar, find and open your Workspace settings area.

Step 2: Request your JSON export

1. Look for the section related to exporting or backing up your Workspace.
2. Choose the option to export your Workspace in JSON format.
3. Confirm your request. You may be asked to verify your email address or your role.

The export is prepared in the background. Large Workspaces or accounts with many tasks, Docs, and attachments may take longer to process.

Step 3: Download your JSON export

1. Once your export is ready, you will receive a notification or an email with a download link.
2. Click the link to download the export file to your computer.
3. Store this file securely, as it may contain sensitive information such as comments, custom fields, and other Workspace content.

The JSON data can be used by developers, migration specialists, or technical teams to import your information into other systems or to build custom reports.

What is included in the JSON export from ClickUp

The JSON export contains a wide range of Workspace-level information, including but not limited to:

• Spaces, Folders, and Lists
• Tasks and subtasks with most properties
• Comments and conversation history
• Custom fields and field values
• Views and hierarchy structure
• Some user and Workspace configuration details

This export is designed to be comprehensive, making it suitable for large or complex migration projects.

What is not included in the JSON export

Certain items and external data sources are not part of the JSON export. Examples may include:

• Some third-party integrations and their configuration
• Certain advanced settings that live outside standard Workspace structures
• Items restricted by permissions or removed before the export runs

Because of these limits, many Workspace owners also generate a CSV export of tasks to complement the JSON file.

How to export tasks from ClickUp as CSV

If you mainly need a spreadsheet-style file with your tasks, statuses, due dates, and related fields, a CSV export may be the best approach.

Step 1: Navigate to the tasks you want to export

1. Open the web app and go to the relevant Space, Folder, or List.
2. Switch to a List view or another task view that displays the tasks you want to export.
3. Adjust filters and columns so that only the necessary tasks and fields are visible.

Step 2: Use the CSV export option

1. From the view toolbar, locate the option to export tasks.
2. Select the CSV export choice.
3. Confirm which columns and filters you want to use for the file.

After you confirm, your CSV file is generated and downloaded. You can then open it in spreadsheet tools such as Excel, Google Sheets, or other reporting software.

Data included in a CSV task export

A CSV export of tasks will typically include:

• Task names and IDs
• Statuses and priorities
• Assignees
• Due dates and start dates
• Custom fields that are visible in the view
• Parent task or List references

Because CSV files are easy to analyze and share, they are ideal for audits, external reporting, or basic migration needs.

Best practices for managing ClickUp exports

Handling exported Workspace data carries security and organizational responsibilities. Consider these recommendations when working with exports.

Protect sensitive Workspace information

• Store export files in secure locations, such as encrypted drives or approved company storage.
• Restrict access to only the people who need the data.
• Regularly delete outdated exports that are no longer required.

Plan your export schedule

• Decide whether you need exports on a one-time or recurring basis.
• Schedule exports during low-activity times, especially for large Workspaces.
• Coordinate with your team before running exports that impact compliance or audits.

Use ClickUp exports for migration or reporting

Your exported files can support many use cases:

• Migrating to another project management or documentation platform.
• Building custom dashboards or business intelligence reports.
• Creating archives for legal, compliance, or client requirements.

If your organization is planning a complex migration or needs expert assistance, you can work with a consulting partner. For example, Consultevo offers consulting services that can help plan and manage Workspace changes efficiently.

Learn more about exporting data from ClickUp

For a detailed breakdown of export behavior, supported data types, and the most current limitations, review the official help documentation from the platform. You can find additional details and step-by-step examples in the original article here: Intro to exporting your Workspace’s data.

By understanding how Workspace exports work and following the steps above, you can confidently download, protect, and reuse your data whenever your team needs it.

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