How to Turn Figma Calendar Templates into Live ClickUp Schedules

ClickUp makes it easy to turn a static Figma calendar template into a dynamic, collaborative scheduling system your whole team can use every day.

This how-to guide walks you through using Figma calendar templates as a visual starting point, then rebuilding the workflow inside ClickUp so you can actually manage tasks, deadlines, and teamwork in one place.

The instructions below are based on the calendar template concepts shown in the original Figma article at this source page.

Step 1: Review Your Figma Calendar Before Moving to ClickUp

Before you rebuild anything in ClickUp, take a close look at your existing Figma calendar template.

Identify the core elements you need to reproduce as real, trackable data:

• Timeframe (weekly, monthly, annual, or multi-month views)
• Types of work (campaigns, meetings, design sprints, product launches)
• Color-coding system (by assignee, status, channel, or priority)
• Key labels (task name, owner, due date, status)
• Any recurring events or repeating tasks

Make quick notes about these items so you can map them to ClickUp features like views, statuses, and custom fields later on.

Step 2: Create a New Space or Folder in ClickUp

Next, set up a dedicated area in ClickUp where your new calendar will live. You can keep it simple or build a robust structure depending on your team.

How to set up a workspace area in ClickUp

1. Open your workspace and click the option to create a new Space or choose an existing Space.
2. Inside that Space, create a new Folder for the calendar (for example, “Marketing Calendar” or “Product Launch Calendar”).
3. Within the Folder, add one or more Lists that match the groupings from your Figma calendar (for example, “Social Posts,” “Email Campaigns,” “Events”).

This structure mirrors the high-level layout of your Figma template while allowing more detailed tracking inside ClickUp.

Step 3: Match Figma Statuses to ClickUp Custom Statuses

Most Figma calendar templates use colors or labels to show progress. Recreate those progress states as ClickUp task statuses.

Configure task statuses in ClickUp

1. Open the List or Folder you created.
2. Go to the settings to manage Statuses.
3. Add stages that match the meaning of your Figma labels, such as:
   • Planned
   • In Progress
   • In Review
   • Scheduled
   • Completed
4. Assign meaningful colors that resemble or improve on your Figma color system.

By aligning your visual Figma stages with ClickUp statuses, every item in your calendar will clearly show what needs attention and what is done.

Step 4: Build Calendar-Friendly Custom Fields in ClickUp

Where Figma relies on visual cues, ClickUp uses structured data. Translate the labels and annotations from your design into custom fields.

Recommended ClickUp custom fields inspired by Figma templates

• Channel (Dropdown): Social, Email, Blog, Ads, Events, etc.
• Campaign (Text or Dropdown): The name of a marketing or product campaign.
• Owner (Assignee or Text): Who is ultimately responsible.
• Priority (Dropdown): Low, Normal, High, Urgent.
• Publish Date (Date): When the item goes live.
• Start Date (Date): When work should begin.

Create these fields in the List or Folder so your ClickUp calendar can filter, sort, and group items in ways that your Figma calendar only represented visually.

Step 5: Add Tasks that Mirror Your Figma Calendar

Now you can start recreating events and tasks from the Figma calendar as real tasks in ClickUp.

How to translate items from Figma into ClickUp tasks

1. Open the target List for that type of work.
2. Click New Task.
3. Use the Figma card or row as your reference and fill in:
   • Task name (matching the label in Figma)
   • Assignee(s)
   • Start and due dates
   • Custom fields like Channel or Campaign
   • Relevant attachments or links
4. Set the status to match its progress from the Figma calendar.

Repeat this for your upcoming weeks or months. Once your foundation is in ClickUp, you can maintain the calendar there and use Figma purely for design or high-level visual exploration.

Step 6: Switch to the ClickUp Calendar View

The heart of this process is turning structured tasks into a live calendar inside ClickUp.

Enable and customize the ClickUp Calendar view

1. Open your List, Folder, or Space.
2. Click + View and choose Calendar.
3. Set the default time range you want (Week, Month, or a custom range).
4. Choose which dates to display (Due Date, Start Date, or a date custom field).
5. Filter by status, assignee, or channel to create focused calendar views that mimic specific Figma layouts.

From this point on, you can drag and drop tasks to change dates, update statuses directly on the calendar, and quickly see your workload in a way Figma could only illustrate statically.

Step 7: Use Additional ClickUp Views to Replace Multiple Figma Templates

Figma calendar libraries often include multiple formats: annual overviews, monthly layouts, workflow boards, and more. You can replicate this variety with several views inside ClickUp.

Helpful ClickUp views inspired by Figma calendar packs

• List view: A structured table of your calendar items for fast editing.
• Board view: A Kanban-style pipeline to manage stages like Planned, In Progress, and Completed.
• Timeline view: A visual schedule that shows overlapping work and dependencies.
• Workload view: Helps balance assignments across team members.

These views replace the need for separate Figma calendar templates while staying perfectly synced with the same task data.

Step 8: Automate Repeating Work in ClickUp

Where a Figma calendar might show repeating labels manually, ClickUp can automate recurring tasks so they appear on your calendar without extra work.

Set up recurring calendar tasks in ClickUp

1. Open a task that repeats (for example, a weekly report or monthly newsletter).
2. Set a due date.
3. Enable the recurring setting and choose how often it should repeat (daily, weekly, monthly, or custom).
4. Decide whether the task resets when closed or duplicates as a new task.

Automations like these ensure your ClickUp calendar always reflects reality, something a static Figma canvas cannot do on its own.

Step 9: Share and Collaborate in ClickUp

Figma is excellent for collaborative design; ClickUp extends that collaboration to day-to-day execution.

Best practices for sharing your ClickUp calendar

• Invite teammates to the Space or Folder so they can add, edit, and comment on tasks.
• Use comments and mentions to coordinate directly on each scheduled item.
• Create public or guest views for stakeholders who only need to see the calendar, not manage every detail.

This way, the calendar inspired by Figma visuals becomes the operational source of truth in ClickUp.

Step 10: Keep Figma for Design, Use ClickUp for Execution

You do not need to abandon Figma entirely. Use Figma to design campaign visuals, creative concepts, or alternate calendar layouts, and keep ClickUp as the engine that runs your schedule.

Attach relevant Figma links directly to tasks so designers and marketers always know where to find the latest assets.

Additional Resources for Optimizing Your ClickUp Setup

If you want deeper strategy support while building out complex calendars and workflows, you can also explore specialist resources such as Consultevo for broader operations and process consulting.

For more context on how Figma calendar templates are structured, study the original examples and use cases described on the Figma calendar templates blog page. Then translate that design thinking into structured, automated workflows in ClickUp.

By combining visual inspiration from Figma with the power of ClickUp task management, you get a flexible planning system that is both beautiful and fully actionable.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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