How to Use ClickUp With Figma Style Guide Templates
ClickUp helps teams turn great design ideas into organized, repeatable workflows that match your Figma style guide templates. This how-to guide walks you through building a consistent brand system, then managing it from project brief to handoff.
The steps below are based on the Figma style guide templates featured in the original ClickUp blog article on Figma style guides, adapted into a practical workflow you can follow today.
Why Connect ClickUp and Figma Style Guides
Figma is ideal for designing visual systems, while ClickUp is ideal for planning, assigning, and tracking the work around those systems. Together they help you:
- Keep brand rules, assets, and tasks in one organized space
- Ensure every stakeholder sees the latest approved design
- Track requests, reviews, and approvals with full history
- Scale your design language across marketing, product, and engineering teams
You do not need complex tools to start. A solid style guide template in Figma and a structured workspace in ClickUp are enough to build a scalable system.
Step 1: Plan Your Brand System Before Using ClickUp
Before you set up anything inside ClickUp, clarify what your brand system should include. Use your Figma style guide templates to outline the building blocks of your visual language.
Define Core Brand Elements
Open your Figma style guide template and document the basics:
- Logos: Primary, secondary, and icon-only versions
- Color palette: Primary, secondary, and neutral colors plus usage rules
- Typography: Font families, weights, and hierarchy
- Spacing and layout: Grid, margins, paddings, and alignment rules
- Imagery and illustration: Photography style, icons, and illustration guidelines
Each of these sections will later become tasks, checklists, or documentation entries in ClickUp so they can be maintained and improved over time.
Organize Components and Patterns
Next, refine your Figma templates to include reusable UI components and patterns such as:
- Buttons and form elements
- Navigation bars and menus
- Cards, modals, and tooltips
- Design tokens (colors, text styles, effects, and spacing)
Clear structure in Figma makes it much easier to mirror a clean structure in ClickUp, where every component can have an owner, documentation, and tasks attached.
Step 2: Set Up a Design Workspace in ClickUp
Now that your visual system is defined, organize it in ClickUp so your team can request work, update guidelines, and track approvals.
Create a Dedicated ClickUp Space for Design
Inside ClickUp, start by setting up one Space just for design and brand work. Within this Space, create Folders such as:
- Brand Guidelines
- UI Library and Components
- Marketing Assets
- Product Design Requests
This keeps your style guide and daily design work connected, but not cluttered.
Build Lists for Style Guide Management
Within the Brand Guidelines folder, create Lists like:
- Logo and Identity
- Color and Typography
- Components and Patterns
- Voice, Tone, and Content Rules
Each List holds tasks that describe and maintain one part of the system, so designers and stakeholders always know where to look.
Step 3: Turn Figma Style Guide Sections Into ClickUp Tasks
With the structure ready, translate each Figma style guide section into actionable items in ClickUp.
Document Each Brand Element in ClickUp
Create tasks for every major element, for example:
- Task: Finalize primary logo usage
Use the task description to link to the relevant Figma frame and write rules such as clear space, minimum size, and incorrect usage examples. - Task: Approve brand color palette
Add hex codes, accessibility notes, and links to Figma swatches. - Task: Confirm typography hierarchy
List your heading levels, body text, and caption styles plus use cases.
Attach Figma links directly in ClickUp tasks so reviewers can open the exact artboard without searching.
Use Custom Fields to Track Status and Ownership
Within your ClickUp Lists, add custom fields to keep guidelines organized:
- Component Type: Logo, color, typography, layout, or pattern
- Version: Current version of the guideline or component
- Owner: Designer or brand manager responsible for updates
- Status: Draft, In Review, Approved, Deprecated
These fields turn vague brand decisions into a structured system that can be searched, filtered, and audited.
Step 4: Build Repeatable Workflows in ClickUp
Once your base documentation is in place, create workflows so new requests and updates always follow the same steps.
Create a Request Intake List in ClickUp
Set up a “Design Requests” List where anyone in your company can submit work. Each task should ask for:
- Goal of the asset or feature
- Target audience or user persona
- Channel or platform where it will appear
- Deadline and priority
- Reference to the applicable style guide sections
Add a simple form in ClickUp to capture this information and automatically create tasks in the correct List.
Add Checklists for Style Guide Compliance
Within each request task, use checklists to ensure your style guide is followed:
- Logo usage checked against guidelines
- Colors and typography match approved tokens
- Components come from the Figma library
- Accessibility standards are met
- Brand voice and tone reviewed
This gives designers a consistent quality bar and reduces back-and-forth during review.
Step 5: Collaborate and Review Using ClickUp
Design systems only work when stakeholders can review and approve changes efficiently. ClickUp offers several ways to centralize that process.
Use Comments and Assignments for Feedback
In each style guide task, invite stakeholders and use threaded comments to capture feedback. You can:
- Assign comments to specific team members
- Mark threads as resolved when issues are fixed
- Mention related tasks to keep discussions linked
Because comments live right next to the task description and Figma link, context is never lost.
Track Approvals and Version History
Use task statuses and custom fields in ClickUp to record who approved a change and when. When a new guideline version is ready, you can:
- Duplicate the existing task
- Update the Figma link and details
- Change the version field
- Move the old task to a “Deprecated” status
This creates a record of how your brand system evolved over time.
Step 6: Share and Scale Your System With ClickUp
When your workflow is stable, make it easy for new teammates and external partners to follow.
Create a Public Style Guide Hub
Use Docs or overview tasks inside ClickUp as a single entry point for all guidelines. Include:
- High-level brand story and positioning
- Links to core Figma style guide templates
- Links to Lists and tasks that manage updates
- Instructions for submitting new requests
Grant access to people outside your design team so they always use the latest materials.
Standardize Templates for Future Projects
Turn your best tasks, Lists, and checklists into ClickUp templates. For example:
- Brand asset request template
- New component definition template
- Guideline update and approval template
Templates ensure every new initiative starts with the same process, which keeps your system consistent even as the team grows.
Next Steps and Additional Resources
By pairing clear Figma style guide templates with a structured workflow in ClickUp, you create a flexible design system that stays organized, documented, and actionable.
For more operational tips on organizing work and digital systems, you can visit Consultevo for consulting and implementation resources.
To dive deeper into the original design examples and templates that inspired this walkthrough, review the full article on Figma style guide templates from ClickUp and adapt them to your own brand and workflow.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
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