How to Filter and Search Tasks in ClickUp List View

Efficient task filtering in ClickUp helps you focus on the work that matters most. In List view, you can quickly slice and search your tasks by status, assignee, tag, Custom Fields, and more so that every teammate sees exactly what they need.

This step-by-step guide explains how to open filters, apply conditions, search tasks, and save your favorite filter setups for reuse.

Open Filters in ClickUp List View

Filters in ClickUp are always available at the top of your List view, making it easy to refine what you see without leaving your current location.

Open the Space, Folder, or List where you want to work.
Switch to List view if it is not already active.
Locate the Filter bar at the top of the task list.
Click the + Add filter button to start adding filter conditions.

Once you add a filter, the view updates immediately to show only tasks that match the criteria you selected.

Use Basic Task Filters in ClickUp

In ClickUp List view, you can filter tasks using the most common properties that teams rely on every day.

Filter ClickUp tasks by status

Click + Add filter.
Choose Status.
Select one or more statuses, such as Open, In Progress, or Complete.
Decide whether tasks must match any selected status or all selected statuses, depending on the options available.

Only tasks containing the chosen statuses will remain visible in your List view.

Filter ClickUp tasks by assignee

Click + Add filter.
Select Assignee.
Choose one or more people, teams, guests, or Unassigned.

This filter is ideal for managers who want to see work assigned to specific team members or for individuals who want to focus on their own tasks.

Filter ClickUp tasks by tags

Click + Add filter.
Choose Tag.
Select the tag or tags that you want to include, such as Urgent or Blocked.

Tags make it easy to group related work that spans multiple Lists, Folders, or Spaces.

Filter ClickUp tasks by due date

Click + Add filter.
Select Due date.
Choose a time range, such as Today, This week, Overdue, or a Custom range.

Due date filters help you see upcoming work, plan sprints, and manage deadlines across your workspace.

Advanced ClickUp Filters and Custom Fields

ClickUp supports advanced filtering options, including Custom Fields and other task attributes that give you deeper control over what appears in your List view.

Filter ClickUp tasks by Custom Fields

Any numeric, dropdown, text, or other supported Custom Field can be used in filters when it is applied to the current List view.

Click + Add filter.
Scroll or search for the Custom Field name.
Select a comparison type, such as is, is not, greater than, or contains, depending on the field type.
Enter or pick the value to match.

With Custom Field filters, you can create very specific views such as high-value deals, priority features, or tasks within certain budgets.

Combine multiple filters in ClickUp

You can apply several filters at the same time to create powerful combinations.

Filter by Assignee + Status to see active tasks for a single teammate.
Filter by Tag + Due date to see urgent work due this week.
Filter by Custom Field + Priority to focus on top-value items.

Filters typically use AND logic between different filter rows, meaning tasks must match each filter condition to appear.

Search Tasks in ClickUp List View

Beyond filters, ClickUp provides a convenient search box within List view so you can quickly locate specific tasks by title or description.

Use the List view search bar

Open your desired List view.
Find the Search field near the top of the task list.
Type a keyword or phrase related to the task name or other visible properties.
Press Enter to apply the search.

The List instantly narrows to tasks that match your search query. Clear the text to return to the full results set or the current filtered view.

Combine search with filters in ClickUp

You can use filters and the search bar together to refine results even more. For example:

Filter tasks by a specific assignee, then search for a feature name.
Filter by status In Progress, then search for a client name.
Filter by due date this month, then search for a keyword like design.

This combination lets you quickly drill into exactly the work item you need without leaving List view.

Save and Manage Filtered Views in ClickUp

After configuring filters and search the way you like, you can save the current setup as a view so you do not need to recreate it later.

Save a filtered ClickUp List view

Apply all filters and search terms you want.
Click the view settings area at the top of the List view.
Select an option to Save view or Save as new view, depending on what is available.
Name the view clearly, such as My Open Tasks or Urgent This Week.

Saved views can be shared with your team so everyone can use the same filtered perspectives on their work.

Clear or adjust filters in ClickUp

When you need to see more tasks, you can change or reset filters.

Remove an individual filter by clicking its close icon.
Edit a filter by clicking it and changing the values.
Clear all filters from the List view using the option provided in the filter bar.

This flexibility ensures that your List view always reflects your current priorities.

More Resources for Mastering ClickUp

To explore every option available for filtering and searching tasks in List view, review the official product documentation on the ClickUp Help Center: Filter and search tasks in List view.

If you want expert implementation guidance, process design, or workspace optimization, you can also partner with consultants who specialize in workflow systems. A good starting point is Consultevo, which provides professional consulting services for productivity platforms.

By combining List view filters, task search, and saved views, your workspace in ClickUp becomes a focused command center that surfaces the right tasks at the right time for you and your team.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

Get Help

“`