Hide Form Questions in ClickUp

ClickUp Forms let you collect exactly the information you need without overwhelming people who fill them out. By hiding specific questions unless they are relevant, you can keep Forms short, clear, and easier to complete.

This guide explains how to hide Form questions using conditional logic, adjust when fields are visible, and make sure you always capture the right details.

How ClickUp Forms Handle Hidden Questions

In a Form, every visible question is tied to a task field. Fields can be shown or hidden based on previous answers, so people only see questions that apply to them. When a question is hidden on the public Form, it can still be used inside the task after submission.

Key points about hidden questions include:

• Hidden questions still exist in the task view.
• You can prefill or update them internally.
• They can be made required when visible.
• They can be included in templates or automations.

Open and Edit a ClickUp Form

Before you can hide questions, you need to open the Form builder for your list or Folder.

1. Open the Space, Folder, or List where your Form exists.
2. Go to the Views bar and select your Form view.
3. Click the Form settings or Edit button to open the builder.
4. Make sure all the fields you need are already added to the Form.

Once the builder is open, you can begin configuring visibility rules and conditional logic for each question.

Use Conditional Logic to Hide ClickUp Form Questions

Conditional logic is the main way to hide or show specific questions in a ClickUp Form. With it, you control which fields appear based on earlier answers.

Enable Conditional Logic in ClickUp Forms

1. In the Form builder, hover over a question you want to control.
2. Open that question’s settings panel on the right side.
3. Locate the section for Conditional Logic or Show when.
4. Turn on the toggle or option to enable logic for that question.

After logic is enabled, you can define rules that determine when the question appears.

Create Rules to Hide or Show Questions in ClickUp

To hide a question until a certain answer is given, configure rules like these:

1. Select a trigger question, such as a dropdown, radio button, or checkbox.
2. Choose a condition, for example:
   • is
   • is not
   • contains (for multi-select fields)
3. Pick one or more answers that should cause the question to show.
4. Save your rule so the question is hidden by default and only appears when the condition is met.

Because the question is tied to this rule, it stays hidden unless the visitor’s answer matches what you set. This keeps the Form focused and relevant.

Control Required Fields in ClickUp Forms

A hidden question can still be required, as long as the rule eventually makes it visible under certain answers. In ClickUp, required fields help ensure you capture key information without asking everyone to fill out every field.

Make Hidden Questions Required

1. Open the settings for the question you want to require.
2. Turn on the Required option.
3. Confirm that conditional logic only shows the field when it makes sense.

Form submitters will only be forced to answer the question when it is visible. If the conditions are not met, the question stays hidden, and it is not required.

Best Practices for Required Logic in ClickUp

• Avoid making too many conditional questions required.
• Test the Form with different answer paths to confirm no one gets stuck.
• Use required logic only for high-value or compliance-related fields.

Hide Internal Fields from Public ClickUp Forms

Sometimes you need fields that are visible only to your team, not to people filling in the Form. ClickUp allows you to keep details internal while still using them on the resulting tasks.

Use Task Fields Without Showing Them on the Form

There are two common approaches to handling internal-only data:

• Exclude fields from the Form: Keep additional fields in the list layout and edit them after the task is created.
• Use automation and default values: Set default values or automations so that certain fields are populated automatically when a Form submission creates a task.

Because the Form does not expose these internal fields, submitters see fewer questions while your team still tracks important task metadata.

Keep Sensitive Information Hidden in ClickUp

If a field contains sensitive internal notes, access levels, or classifications, avoid putting it on the Form at all. Instead:

1. Create or update the field directly in the list view.
2. Use automations to set statuses, priorities, or assignees when a Form submission arrives.
3. Train your team to complete any remaining internal fields as part of their intake workflow.

Test and Share Your ClickUp Form

After adjusting hidden questions and conditional logic, test your ClickUp Form thoroughly.

1. Use the Preview option in the Form builder.
2. Walk through all the possible answer paths.
3. Confirm that each conditional question only appears when you expect.
4. Submit a few test entries and verify task details in the list.

When everything works correctly, share the Form link with your audience or embed it on your website.

More Resources for Optimizing ClickUp Forms

To learn more about hiding Form questions and using conditional logic, review the official documentation from ClickUp here: Hide Form questions.

If you want strategic help building scalable workflows, automation, or AI-assisted intake processes that integrate with ClickUp, you can explore consulting services at Consultevo.

By combining hidden questions, conditional logic, and thoughtful internal fields, you can transform your ClickUp Forms into a streamlined, user-friendly intake system that still captures everything your team needs to do great work.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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