ClickUp Guide: Record Audio on Zoom

Recording Zoom meetings is essential for remote work, and ClickUp can help you organize everything that comes from those recordings. This guide shows you how to record audio on Zoom step-by-step, plus how to keep notes, tasks, and follow-ups structured so your team never loses track of what was said.

Zoom Recording Basics Before Using ClickUp

Before you bring your recordings into ClickUp for task management or documentation, you need to make sure Zoom audio recording is correctly set up. Zoom lets you create local recordings on your computer or cloud recordings if you have a paid plan and the right permissions.

At a high level, you need to:

Check that your Zoom plan and role let you record
Enable local or cloud recording in settings
Decide whether you want audio-only or full video recordings
Test your microphone and speaker before starting a meeting

How to Record Audio on Zoom Locally

Local recording saves your Zoom audio to your own computer. This is useful if you later want to upload summaries, transcripts, or action items into ClickUp.

Enable Local Recording in Zoom

Sign in to your Zoom account in a web browser.
Go to Settings > Recording.
Find the Local recording option.
Toggle it on and, if needed, allow participants to record.

If you are part of an organization, your admin may control this. Ask them to enable local recording if the option is locked.

Start a Local Recording

Open the Zoom desktop client and sign in.
Start or join your meeting.
Click the Record button on the toolbar.
If prompted, choose Record on this Computer.
Speak normally and make sure Zoom shows the recording indicator.

You can pause or stop recording at any time from the same toolbar. When the meeting ends, Zoom processes the file and saves it locally.

Find Your Local Zoom Audio Files

Once Zoom finishes processing, you can locate the audio and move it into a workspace like ClickUp for documentation and follow-up.

Open the Zoom desktop app.
Click Meetings > Recorded.
Select the meeting you recorded.
Click Open to view files in your file explorer.

Zoom typically creates:

MP4 video file
M4A audio-only file
Optional chat text file

The M4A file is your dedicated audio recording. You can store this file alongside meeting notes or tasks in ClickUp to keep everything connected.

How to Record Zoom Audio to the Cloud

Cloud recording is available on paid accounts. It is useful if you want to access recordings from anywhere or share links with teammates who also use ClickUp for organizing projects.

Enable Cloud Recording

Sign in to Zoom in a web browser as an admin or user with recording permissions.
Go to Account Settings or Settings.
Open the Recording tab.
Toggle on Cloud recording.
Pick what to save: shared screen, speaker view, gallery view, and audio-only file.

Make sure the audio-only file option is enabled if you are mainly interested in sound rather than video.

Start a Cloud Recording in a Meeting

Start your Zoom meeting from the desktop or web client.
Click Record in the toolbar.
Select Record to the Cloud.
Use Pause or Stop recording as needed during the meeting.

When the meeting ends, Zoom uploads and processes the recording on its servers.

Access Cloud Audio Recordings

Sign in to your Zoom account in a web browser.
Go to Recordings in the navigation menu.
Open the Cloud Recordings tab.
Select the meeting you want.
Download the audio-only file or copy the share link.

You can then link that audio file inside a ClickUp task or doc so your team can quickly open the recording while viewing meeting notes or action items.

How to Record Audio as a Zoom Participant

If you are not the host, you can still record Zoom audio if the host gives you permission. This is important when you plan to capture key takeaways and then organize them in ClickUp.

Request Recording Permission

Ask the host in chat or verbally to allow recording.
The host should click Participants in the Zoom toolbar.
Hover over your name and click More.
Select Allow Record.

Once enabled, you will see the Record button in your own toolbar and can start a local recording. Follow the same steps for local recording described earlier.

Improve Zoom Audio Quality Before Adding to ClickUp

High-quality audio makes it easier to create transcripts, summaries, or action lists that you can attach to ClickUp tasks. Zoom includes several sound settings you should adjust before important meetings.

Check Your Microphone and Speaker

Open the Zoom desktop app.
Click your profile icon and choose Settings.
Go to the Audio section.
Select the correct microphone and speaker from the dropdowns.
Test each device and adjust volume sliders as needed.

Make sure you are in a quiet space with minimal background noise to keep recordings clear.

Use Zoom Audio Enhancements

Within the Audio settings, you can also:

Enable background noise suppression
Turn on original sound when using high-quality microphones
Adjust echo cancellation options

These improvements make your recordings easier to review later when turning them into written notes, follow-ups, and tasks in ClickUp.

Organize Zoom Audio Notes Efficiently with ClickUp

Once your Zoom audio files are ready, the next step is organizing insights, decisions, and tasks. ClickUp helps centralize everything related to each meeting.

Attach Zoom Audio Files to ClickUp Tasks

You can upload or link your audio files to relevant tasks so context is always available:

Create or open a task in ClickUp for your meeting.
Use the attachment area to upload local audio files.
Or paste cloud recording links into the task description or comments.
Add assignees, due dates, and priorities based on what was discussed.

This keeps your meeting content and action items in one place, instead of scattered across folders and chat threads.

Use ClickUp Docs for Meeting Summaries

For recurring meetings, create a ClickUp Doc where you:

Summarize each Zoom call
Paste links to cloud recordings
Embed related ClickUp tasks for follow-up work

Over time, this becomes a knowledge base tied directly to your Zoom sessions and audio recordings.

Security and Permissions for Zoom Audio

Recording conversations has privacy and compliance implications, especially if you plan to store notes and recordings in tools like ClickUp.

Always let participants know you are recording.
Use Zoom’s recording notification features.
Restrict access to recording links and Download permissions.
Regularly review who can view shared files and folders.

These habits reduce risk while still giving your team the benefits of recorded audio and organized documentation.

More Resources on Zoom and ClickUp Workflows

For more detailed instructions on Zoom recording options, visit the original guide at this Zoom audio recording article. To explore broader workflow and strategy support around tools and documentation, you can also check out Consultevo for consulting resources.

By combining clear Zoom audio recording practices with structured organization in ClickUp, your team gains reliable records of every meeting and a single place to turn those conversations into meaningful, trackable work.

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If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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