Hubstaff time tracking for ClickUp

Integrating Hubstaff with ClickUp lets your team track time directly on tasks, sync activity back to projects, and improve reporting without leaving ClickUp. This guide walks you through enabling the integration, connecting workspaces, and using time tracking across both platforms.

Requirements to connect Hubstaff and ClickUp

Before you activate the integration, make sure your plan and permissions support connecting Hubstaff with ClickUp.

Hubstaff account with sufficient permissions to install integrations.
ClickUp Workspace where you are an owner or have integration permissions.
Stable internet connection and access to both platforms in a browser.

Check with your admin if you are unsure whether integrations are allowed in your ClickUp Workspace.

Enable the Hubstaff integration in ClickUp

To start using Hubstaff time tracking in ClickUp, you first need to enable the integration from your Workspace settings.

Step 1: Open ClickUp Workspace settings

Sign in to your ClickUp account.
Select the correct Workspace from the Workspace switcher if you belong to more than one.
Open the Workspace settings from the main sidebar.

Step 2: Locate the Hubstaff integration in ClickUp

In Workspace settings, go to the Integrations section.
Scroll or search until you find the Hubstaff integration card.
Click the integration card to open its settings page.

Step 3: Connect Hubstaff to ClickUp

On the Hubstaff integration page, select Connect or Enable.
You will be redirected to a Hubstaff authorization screen.
Log in to Hubstaff if prompted.
Review the requested permissions to allow ClickUp to communicate with Hubstaff.
Click Authorize or Allow to complete the connection.

Once authorization is successful, Hubstaff is connected to your ClickUp Workspace and can start syncing time with tasks.

Link ClickUp projects and spaces to Hubstaff

After enabling the integration, link the work you manage in ClickUp to the projects you track in Hubstaff.

Map ClickUp Spaces or Folders to Hubstaff projects

From the Hubstaff integration settings in ClickUp, open the project mapping or configuration area.
Choose which Spaces, Folders, or Lists you want to associate with Hubstaff projects.
Select the corresponding Hubstaff project for each ClickUp item you want to track.
Save your mappings.

This mapping tells Hubstaff how to interpret the work structure inside ClickUp, so tracked time aligns correctly with your projects and reports.

Confirm task-level tracking between Hubstaff and ClickUp

With your projects mapped, confirm that individual tasks are ready for time tracking.

Open a task in ClickUp that belongs to a mapped Space or Folder.
Verify that the task has a visible time tracking area or integration field.
Check that the task appears in Hubstaff when time tracking begins.

If tasks are not available in Hubstaff, revisit your mapping in the integration settings to ensure the correct ClickUp locations are connected.

Track time on ClickUp tasks with Hubstaff

Once mapping is complete, your team can track time in Hubstaff while working on tasks stored in ClickUp.

Start a Hubstaff timer for a ClickUp task

Open the Hubstaff client or web app.
Select the project that is mapped to your ClickUp Space or Folder.
Choose the task that corresponds to the item in ClickUp.
Click Start to begin tracking time.

Time recorded in Hubstaff is associated with the right ClickUp task through your earlier configuration, allowing accurate reporting in both tools.

View tracked time back in ClickUp

To review hours from within ClickUp:

Open the relevant task.
Look for the time tracking or activity section related to the Hubstaff integration.
Review recorded durations, dates, and users who logged time.

Depending on your Workspace settings, you can also pull time data into ClickUp views or dashboards for higher-level reporting.

Manage and optimize time reporting in ClickUp

With Hubstaff connected to ClickUp, you can centralize insight into your team’s tracked time.

Use ClickUp views with Hubstaff time

Configure views in ClickUp to monitor time tracked via Hubstaff:

List or Board views to see tasks, assignees, and total time logged.
Time-based views (such as workload or time reporting) that surface hours per user or per task.
Custom fields and filters to focus on tasks with recent Hubstaff activity.

These views help you quickly see which ClickUp tasks demand the most time and where you may need to rebalance workload.

Reporting between Hubstaff and ClickUp

Run reports in Hubstaff to analyze productivity and then compare those numbers with progress in ClickUp:

Use Hubstaff reports to review detailed timelines, activity levels, and timesheets.
Match those results with task status and due dates in ClickUp.
Identify tasks that routinely exceed their expected time and adjust planning in ClickUp accordingly.

This combined reporting approach improves forecasting and helps you refine how you schedule work in your ClickUp Workspace.

Troubleshooting the Hubstaff and ClickUp integration

If time is not syncing correctly between Hubstaff and ClickUp, use these checks.

Verify integration status in ClickUp

Open Workspace settings in ClickUp.
Go back to the Integrations section.
Confirm the Hubstaff integration is still enabled.
If necessary, disconnect and reconnect Hubstaff, then remap your projects.

Check user permissions in both tools

Sometimes users cannot track time because of restricted permissions.

Ensure the user has access to the correct ClickUp Space, Folder, or List.
Verify the user has a role in Hubstaff that allows time tracking on the linked project.
Refresh both apps or sign out and back in after permission changes.

Confirm ClickUp task mapping to Hubstaff

If a task is missing in Hubstaff:

Check that the parent Space or Folder is mapped to a Hubstaff project.
Confirm the task is not archived or restricted in ClickUp.
Allow a short time for synchronization, then recheck the task list in Hubstaff.

Learn more and improve your ClickUp setup

You can review the official integration documentation for more technical specifics and any recent updates directly in the Help Center article at this external resource. For broader workflow design, automation strategy, and optimization of your ClickUp Workspace for time tracking and reporting, you can also consult experts such as Consultevo.

Once you complete these steps, Hubstaff and ClickUp work together so your team can track time accurately, view progress from either platform, and maintain a single source of truth for work and hours.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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