Master List View in ClickUp
List view in ClickUp is the core way to organize, review, and manage tasks in a clean, spreadsheet-style layout. This how-to guide walks you through setting up List view, customizing it for your workspace, and using advanced options to keep projects running smoothly.
All instructions are based on the official List view documentation so you can confidently configure your workspace for clarity and speed.
Overview of List View in ClickUp
List view in ClickUp displays tasks in rows with customizable columns. You can open List view on every level of your hierarchy, including:
- Workspace
- Everything view
- Spaces
- Folders
- Lists
This flexible layout makes it easy to see all important task details at a glance and quickly update them without opening each task.
How to Open List View in ClickUp
You can open List view from anywhere in your ClickUp hierarchy where views are available.
- Navigate to the Space, Folder, or List where you want to view tasks.
- Click the + View button at the top of the screen.
- Select List from the available view types.
- Name your new view if prompted, and choose whether it should be private or visible to others.
List view will now appear in your view bar so you can switch back to it at any time.
Customize Task Columns in ClickUp List View
List view in ClickUp lets you control which task fields appear as columns so you can focus on the data that matters most.
Show or Hide Columns in ClickUp
- Open your List view.
- Click the + or Columns button on the right side of the header row.
- Check the fields you want to display, such as:
- Status
- Assignee
- Due date
- Priority
- Time tracked
- Custom fields
- Uncheck fields you do not want to see.
Changes apply instantly, so your team always sees the most relevant task data.
Reorder and Resize Columns
You can adjust how task data is presented in ClickUp by rearranging or resizing columns.
- Hover over a column header until you see a drag handle.
- Click and drag left or right to move the column.
- Hover over the border between column headers.
- Drag to resize the width of any column.
This makes it easy to keep key columns visible even when you are working with many fields.
Group Tasks in ClickUp List View
Grouping lets you organize tasks in List view by categories such as status, assignee, or priority.
- Open your List view.
- Click the Group by control in the toolbar.
- Select a field to group by, for example:
- Status
- Assignee
- Priority
- Due date
- Expand or collapse groups to focus on specific sets of tasks.
Grouping in ClickUp List view is especially helpful for reviewing workloads, progress by status, or upcoming deadlines.
Sort Tasks in ClickUp List View
Sorting lets you control the order of tasks within List view.
- Open your List view.
- Click the column header you want to sort by, such as Due date or Priority.
- Click once to sort ascending.
- Click again to sort descending.
You can often apply multi-level sorting by adding additional sort rules in the toolbar, allowing you to sort by due date and then by priority or other fields.
Filter Tasks in ClickUp List View
Filters in ClickUp List view allow you to display only the tasks that match certain criteria.
Apply Filters
- Open your List view.
- Click the Filter button in the toolbar.
- Choose a field to filter by, such as:
- Status (for example, only Open tasks)
- Assignee (for example, tasks assigned to you)
- Due date (for example, tasks due this week)
- Tags
- Custom fields
- Set the desired conditions and apply the filter.
You can combine multiple filters to narrow down your task list to exactly what you need to work on.
Use Subtasks and Nested Tasks in ClickUp
List view in ClickUp supports subtasks and nested tasks so you can break work into smaller, manageable pieces.
- Click the caret or arrow next to a task to expand its subtasks.
- Create new subtasks directly from the List view if enabled in your workspace.
- Use grouping, sorting, and filters to keep subtasks visible when needed.
This structure makes it easy to track high-level tasks while still managing all the underlying work.
Save and Share ClickUp List View Configurations
After you customize List view in ClickUp, you can save it so your layout and settings remain consistent.
Save a Custom View
- Configure your List view with the columns, grouping, sorting, and filters you want.
- Click the view settings or ellipsis menu.
- Select the option to Save view or Save as default depending on your preferences.
- Choose whether the view should be:
- Visible to everyone
- Private to you
- Shared with specific people
Saving a custom List view in ClickUp ensures your team sees consistent task layouts across projects.
Set Default ClickUp List View
You can set a particular List view as the default for a Space, Folder, or List so that it automatically opens when users navigate there.
- Open the List view you want as default.
- Open the view settings.
- Select the option to set it as default for that location.
This helps guide your team toward the most useful ClickUp views for their daily work.
Additional Tips for Using ClickUp List View
- Use bulk actions from List view to update multiple tasks at once.
- Combine filters and groups to create powerful reporting-style layouts.
- Leverage custom fields to track business-specific data directly in your List view.
For consulting, implementation support, or advanced workspace setups around List view and other features, you can explore professional services from Consultevo.
Learn More About ClickUp List View
To explore every detail, configuration, and latest updates to List view in ClickUp, refer to the official documentation:
Official ClickUp List view help center section
By mastering List view in ClickUp, you can quickly organize tasks, highlight priority work, and keep your entire team aligned on what needs to be done next.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
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