Manage ClickUp invite permissions
In ClickUp, Workspace admins can tightly control who is allowed to invite new people into the Workspace. By configuring invite permissions, you can protect sensitive information, keep your membership list organized, and prevent unauthorized users from joining.
This how-to guide walks you through every step to manage invite permissions, understand how each option works, and apply the right settings for your organization.
Understand ClickUp invite roles and access
Before you update invite settings, it helps to know the roles and access levels that exist in ClickUp. Invite permissions determine who can add these people to your Workspace.
- Members: People with full Workspace access according to their role and permissions.
- Internal guests: Limited-access users from inside your company’s domain, if domain restrictions are enabled.
- External guests: Limited-access users outside your organization.
- Teams: Groups of users that can be assigned work together.
Admins manage who can invite each of these user types so that only trusted people expand Workspace access.
Open ClickUp Workspace settings
To start managing invite permissions in ClickUp, you first need to access your Workspace settings. Only admins and owners can change these options.
- Log in to your ClickUp Workspace.
- Click your Workspace avatar or Workspace name in the lower-left corner.
- Select Settings from the menu.
- In the sidebar, open the section that controls people and permissions for your Workspace.
Once you are in the appropriate settings area, you can adjust who is allowed to invite members, guests, and teams.
Configure ClickUp member invite permissions
Member invite permissions control who can invite new full members into your Workspace. This is one of the most important security settings in ClickUp because members usually have broad access.
Steps to manage ClickUp member invites
- In Workspace settings, locate the Invite permissions section.
- Find the option related to inviting members.
- Choose who is allowed to invite members, such as:
- Workspace owners only
- Owners and admins
- All members (if you want more flexibility)
- Save or apply your changes.
Use stricter member invite permissions if your ClickUp Workspace contains sensitive data or if you manage a large organization and want tight control over membership.
Manage ClickUp guest invite permissions
Guest access in ClickUp is ideal for clients, contractors, and collaborators who only need to see specific tasks or Folders. With invite permissions, you can define who is allowed to invite guests and what type of guests they can add.
Control external and internal ClickUp guests
- In the same Invite permissions section, look for settings related to guests.
- Decide who can invite external guests to the Workspace.
- If your organization uses domain restrictions, configure which people can invite internal guests on your company domain.
- Apply the settings to restrict or broaden guest invitations as needed.
Guest invite permissions help ensure that only trusted members can share ClickUp tasks and views with people outside your team.
Set ClickUp team invite permissions
Teams in ClickUp let you group users and assign work to them collectively. Because teams can be used in sharing and assignments across the Workspace, it is useful to control who can create and invite people to teams.
How to manage ClickUp team invitations
- Within Invite permissions, find the section for teams or team invitations.
- Choose which roles are allowed to create new teams and add users to them.
- Limit the ability to invite people to teams if you want a central admin or manager to control all team structures.
- Save your configuration.
By managing team invite permissions in ClickUp, you avoid cluttered team lists and keep assignments aligned with your organization’s structure.
Restrict domains and secure ClickUp invites
Some Workspaces want to ensure that only people with a specific email domain can join. Domain controls work together with invite permissions to keep ClickUp access secure.
- Restrict invitations to verified company domains.
- Block invites to or from personal email domains, if required.
- Combine domain rules with strict member and guest invite permissions for maximum control.
These protections reduce the risk of accidentally inviting unauthorized users into your ClickUp Workspace.
Review ClickUp invite activity regularly
After you configure invite permissions, it is a good practice to periodically review who has joined your Workspace and who is inviting new people.
- Open your Workspace people or members area.
- Review the list of members, guests, and teams.
- Remove users who no longer need access.
- Adjust invite permissions if you see unexpected invite activity.
Regular reviews ensure that your ClickUp settings continue to match your security, compliance, and collaboration needs.
Best practices for ClickUp invite management
To keep your Workspace organized and secure, combine technical controls with clear internal guidelines.
- Assign owner and admin roles carefully.
- Limit member invites to a small group of trusted leaders.
- Allow more users to invite guests only if your collaboration style depends on frequent external access.
- Audit invites whenever a team or project changes.
- Document your ClickUp invite policy and share it with your admins and managers.
Following these best practices helps you balance control and flexibility while using ClickUp across your organization.
Learn more about ClickUp invite permissions
For the official, most up-to-date reference on how invite permissions work in ClickUp, see the product documentation: Manage invite permissions in ClickUp.
If you want help designing a complete Workspace structure, permission model, or automation strategy around ClickUp, you can also explore consulting resources like Consultevo for tailored implementation support.
By carefully managing invite permissions, you ensure that ClickUp remains a controlled, secure, and efficient hub for all of your work.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
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