How to Use Lists in ClickUp

Lists in ClickUp organize your tasks, views, and settings so every project has a clear home. This guide walks you step by step through creating, managing, and customizing Lists to match your workflow.

Based on the official documentation, you will learn how Lists relate to Workspaces, Spaces, and Folders, and how to configure them for different types of work.

Understand the ClickUp Hierarchy

Before creating Lists, it helps to understand where they live in the ClickUp hierarchy. The structure is:

• Workspace
• Spaces
• Folders (optional)
• Lists
• Tasks and subtasks

Lists are containers that group tasks within a Space or Folder. You can use them to separate projects, teams, product areas, sprints, or any logical slice of work.

Create a List in ClickUp

You can add a List directly to a Space or inside a Folder. Follow these steps to create one from the Sidebar.

Create a List in a Space in ClickUp

1. Open your Workspace and expand the Sidebar.
2. Hover over the Space where you want the new List.
3. Click the + icon or the option to add a new List.
4. Enter a name and optional description.
5. Click Create to finish.

The new List appears in the Sidebar under the chosen Space, ready for tasks and views.

Create a List in a Folder in ClickUp

1. From the Sidebar, locate the Folder where you want the List.
2. Click the + icon next to the Folder name.
3. Select the option to add a List.
4. Name the List and adjust any initial settings that appear.
5. Click Create.

The List is now nested under the Folder, keeping related projects neatly organized.

Access and Navigate Lists in ClickUp

You can open any List from the Sidebar or from views that reference it.

• Click the List name in the Sidebar to open it.
• Use the breadcrumbs at the top to move between the Workspace, Space, Folder, and List levels.
• Switch between List, Board, Calendar, and other views configured for that List.

This makes it easy to jump between different areas of your ClickUp hierarchy while keeping context.

Customize List Settings in ClickUp

Each List has settings that control how tasks behave and how information is displayed. From the List header, open the settings menu to adjust options such as:

• Assignees: Default or limit who can be assigned to tasks.
• Statuses: Choose a status workflow appropriate for the List.
• Custom Fields: Track extra data specific to that List.
• Views: Configure List, Board, Calendar, and other views.

These settings are scoped to the List, so each project can have its own workflow and fields.

Manage List Views in ClickUp

Views let you see the same tasks in different layouts without changing the data. To manage views within a List:

1. Open the List.
2. Click the + View button in the views bar.
3. Choose a view type, such as List, Board, Calendar, or Gantt.
4. Configure filters, grouping, and sorting to match your needs.
5. Save the view so your team can reuse it.

You can also reorder views, rename them, or make them private depending on your permissions.

Organize Tasks Inside Lists in ClickUp

Once your List is ready, start adding and organizing tasks.

Add Tasks to a List in ClickUp

1. Open the target List.
2. Click + Task or use the quick create option.
3. Enter a task name and optional description.
4. Set assignees, due dates, and other fields.
5. Click Create to add the task to the List.

Tasks created from within a List automatically inherit that List as their location.

Move Tasks Between Lists in ClickUp

You can move tasks when priorities or project ownership change.

1. Select one or more tasks in a List view.
2. Use the bulk action toolbar or task menu.
3. Choose the option to move or relocate tasks.
4. Select the destination Space, Folder, and List.
5. Confirm the move.

Moving tasks keeps your ClickUp structure organized without losing history or comments.

Manage Existing Lists in ClickUp

Over time, you may need to rename, duplicate, or archive a List.

Rename a List in ClickUp

1. Open the List you want to rename.
2. Click the List name in the header or open the List settings menu.
3. Select the option to rename.
4. Enter the new List name.
5. Save your changes.

The new name updates in the Sidebar and everywhere that List appears.

Duplicate a List in ClickUp

Duplicating a List is useful when you reuse similar structures for projects or sprints.

1. Open the List menu from the header or Sidebar.
2. Select Duplicate or similar option.
3. Choose what to copy, such as tasks, views, and Custom Fields.
4. Select a destination Space or Folder.
5. Confirm to create the duplicate List.

You now have a fresh List with the same structure, ready for new work.

Archive or Delete a List in ClickUp

When a project is finished, you can archive the List to reduce clutter while preserving data.

1. Open the List menu.
2. Click Archive.
3. Confirm the action.

Archived Lists are hidden from everyday views but can be restored if needed. If you truly no longer need a List, use the delete option instead, following any confirmation prompts that appear.

Best Practices for Lists in ClickUp

Use these tips to keep your structure clean and scalable:

• Align each List with a clear project, sprint, or deliverable.
• Avoid creating many small Lists when a single List with good filtering will work.
• Standardize statuses and Custom Fields across similar Lists.
• Regularly archive completed Lists to keep navigation simple.

If you want help designing a robust workspace structure or automation around Lists, you can work with consultants experienced in this platform at Consultevo.

Learn More About Lists in ClickUp

This article is based on the official Lists section of the product documentation. For full, always up-to-date details and screenshots, visit the source page at ClickUp help center — Lists.

By understanding how Lists work and how they fit into the hierarchy, you can build a flexible system in ClickUp that supports teams, projects, and complex workflows with clarity.

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