How to Archive and Restore Spaces in ClickUp

Keeping your Workspace tidy in ClickUp is easier when you know how to archive and restore Spaces safely. This guide walks you through what happens when you archive a Space, who can do it, and how to restore it later if you change your mind.

What Archiving a Space in ClickUp Does

Archiving a Space is a way to clean up your Workspace without deleting important information. When you archive, the Space is hidden from everyday views but kept intact in the background.

Archiving a Space will:

• Hide the Space from the sidebar for most members.
• Preserve all Lists, tasks, comments, and attachments.
• Keep user permissions and sharing settings in place.
• Remove the Space from common filters and most search views.

Archiving a Space will not:

• Delete tasks or Lists inside the Space.
• Remove comments, custom fields, or attachments.
• Change sharing or privacy settings.

You can restore an archived Space any time, and everything will reappear just as it was before you archived it.

Who Can Archive or Restore Spaces in ClickUp

To archive or restore a Space, you must have the right level of access in your ClickUp Workspace.

Typically, the following people can manage Spaces:

• Workspace owners: Can archive or restore any Space.
• Admins: Can usually archive or restore Spaces depending on Workspace settings.
• Space owners: May be able to archive or restore the Spaces they own if permissions allow.

If you do not see the archive or restore option, contact a Workspace owner or admin to update your permissions or perform the action for you.

How to Archive a Space in ClickUp

Archiving a Space is quick and only takes a few clicks. Follow these steps in the Web or Desktop app.

Step 1: Open the Space Settings in ClickUp

1. In the left sidebar, locate the Space you want to manage.
2. Hover over the Space name.
3. Click the three-dot menu (ellipsis) next to the Space name.
4. Select Space settings or the option that opens Space configuration.

Step 2: Choose the Archive Option

1. In the Space settings panel, scroll until you see the option to manage Space status.
2. Click Archive to start the archiving process.

Step 3: Confirm You Want to Archive the Space

1. A confirmation window will explain what happens when you archive the Space.
2. Review the details to confirm that you understand the effects.
3. Click Archive Space to complete the action.

Once archived, the Space will disappear from the sidebar for most users, but it remains available in the archived list so you can restore it later.

How to Find Archived Spaces in ClickUp

After you archive a Space, you may want to verify that it exists in the archived list.

To find archived Spaces:

1. Open the Space menu or the main Workspace settings area.
2. Look for a section labeled Archived Spaces or similar.
3. Click to view a list of all Spaces that have been archived.

From this list, you can open individual Spaces to review their details or restore them if needed.

How to Restore an Archived Space in ClickUp

If you need to bring a Space back into active use, you can restore it at any time. Restoring returns the Space to the sidebar and makes its content visible again.

Step 1: Open Archived Spaces

1. Navigate to your Workspace settings or Space management area.
2. Click on the Archived Spaces section.
3. Locate the specific Space you want to restore.

Step 2: Restore the Space

1. Hover over or open the archived Space.
2. Click the three-dot menu or options icon for that Space.
3. Select Restore or Unarchive, depending on the label shown.
4. Confirm that you want to restore the Space.

After restoring, the Space will reappear in your sidebar, and all tasks, Lists, and settings will be available again just like before it was archived.

What Happens to Tasks When a ClickUp Space Is Archived

Tasks inside an archived Space are preserved. They are not deleted or permanently hidden, but their visibility and access may change.

Key behavior for tasks in an archived Space:

• Tasks remain in the background with all details intact.
• They typically do not show up in everyday views like standard Lists or Boards.
• They may still appear in some global views or search results depending on filters and Workspace settings.
• Links to tasks in the archived Space will continue to work for users with permission to view them.

This structure allows you to keep historical records and past work organized without cluttering your active views in the platform.

Best Practices for Managing Spaces in ClickUp

Use these tips to manage Spaces more effectively and keep your Workspace organized over time.

• Archive completed projects: When a project is fully done, archive the related Space to reduce clutter.
• Avoid deleting important Spaces: Archive instead of delete to keep records and references for future reporting or audits.
• Set a review schedule: Periodically review active Spaces and move inactive ones to the archived list.
• Document ownership: Clearly assign owners so responsibility for archiving and restoring Spaces is clear.
• Train your team: Make sure team members understand how archived Spaces work, so they know where to find past work.

More Help With ClickUp Workflows

For a deeper dive into the official behavior of Space archiving and restoring, refer to the original product documentation: Archive or restore Spaces in the help center.

If you need strategic support building processes, documentation, or AI-enhanced workflows around your Workspace, you can also visit Consultevo for expert guidance.

By understanding how to archive and restore Spaces, you can keep your account focused on current work while preserving past projects for reference and reporting.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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