How to Manage Spaces in ClickUp

Spaces in ClickUp are the top-level areas where you organize your teams, departments, or major projects so everyone can find the right work quickly.

This guide walks you through how to create, customize, and manage Spaces using the options available in your Workspace.

Understand ClickUp Spaces

A Space is a container that groups related Folders, Lists, views, and tasks. You can create multiple Spaces to separate teams or initiatives while keeping everything in one Workspace.

Typical ways to use Spaces include:

• One Space per department, such as Marketing or Product
• Separate Spaces for clients or portfolios
• Dedicated Spaces for internal operations and admin work

Within each Space, you control its structure, features, and permissions to match how your team works.

Create a Space in ClickUp

Follow these steps to add a new Space and set its core settings.

1. Open your Workspace and locate the Spaces area in the sidebar.

2. Select the option to create a new Space.

3. Enter a name that clearly describes the team or project.

4. Optionally, add an avatar or color to visually distinguish the Space.

5. Choose privacy settings and who should have access.

6. Configure basic features, such as task statuses and ClickApps, if prompted.

7. Save your changes to finish creating the Space.

Once created, you can go back and refine these settings at any time.

Customize ClickUp Space settings

Each Space has its own settings so you can tailor the experience for that part of your organization.

Access ClickUp Space settings

To open settings for a specific Space, use these steps:

1. Hover over the Space name in the sidebar.

2. Select the settings or ellipsis menu.

3. Choose the settings option to open the configuration panel.

From here, you can update key details like the name, icon, features, and more.

Configure features and ClickApps

Spaces let you enable or disable features so that only the tools you need are visible. Depending on your Workspace, you can typically:

• Turn specific ClickApps on or off at the Space level
• Set default statuses for tasks in that Space
• Adjust default views and layout preferences

Use these options to simplify what team members see and keep each Space focused on its goals.

Set privacy and permissions

Managing who can access a Space is critical for security and clarity.

Common permission options include:

• Making the Space available to everyone in the Workspace
• Limiting access to selected members or teams
• Adjusting who can create, edit, or delete items within the Space

Review these choices when you first create a Space and any time your team structure changes.

Organize work inside ClickUp Spaces

After configuring a Space, you can structure work inside it so tasks are easy to find and manage.

Add Folders and Lists

Within each Space, create Folders and Lists to break work into logical segments.

1. Open the Space in the sidebar.

2. Create a Folder for a major project, category, or client.

3. Inside each Folder, add Lists to represent workflows, sprints, or subprojects.

4. Populate Lists with tasks and subtasks.

This hierarchy keeps your ClickUp Space neat and scalable as your workload grows.

Use views and filters

You can add different views inside each Space to visualize work in the way that suits your team.

Common views include:

• List view to see tasks in a simple table
• Board view to manage work in columns
• Calendar or similar views, depending on your Workspace setup

Combine views with filters, sorting, and grouping to quickly focus on the most important items.

Manage members in ClickUp Spaces

Team management ensures the right people can work in the right Spaces without confusion.

Add or remove members

Use the Space settings to adjust membership.

1. Open the Space settings menu.

2. Go to the members or sharing section.

3. Add individual members, guests, or teams as needed.

4. Remove people who no longer require access.

Keep this list current so new teammates can get started quickly and former collaborators no longer see sensitive information.

Adjust roles and permissions

Roles determine what people can do inside a Space. Depending on your plan, you can:

• Give full control to Space owners or admins
• Assign edit access to core contributors
• Limit some users to view-only where necessary

Review roles regularly, especially when your team or processes evolve.

Maintain and clean up ClickUp Spaces

Over time, your Spaces may need organization updates to stay efficient.

Edit or rename a Space

If a team name or project scope changes, update the Space to match.

1. Open the Space settings.

2. Change the name, icon, or color as appropriate.

3. Review statuses, features, and views to ensure they still fit your workflow.

4. Save your changes.

Clear, accurate names help everyone quickly identify the right Space in ClickUp.

Archive or delete when necessary

When a project is complete or a department is restructured, you may want to reduce clutter.

Typical actions include:

• Archiving a Space so information is preserved but hidden from daily use
• Deleting a Space if it is no longer needed and your policies allow it

Before you remove a Space, consider whether any tasks, documents, or data should be backed up or moved.

Learn more about ClickUp Spaces

To go deeper into advanced options and the latest capabilities for Spaces, visit the official help section for Spaces in ClickUp at this ClickUp Spaces resource.

If you need strategic help structuring your Workspace, consider working with specialists who focus on process optimization and workspace design, such as the team at Consultevo.

By setting up and maintaining Spaces thoughtfully, you keep your ClickUp Workspace organized, secure, and ready to scale with your team.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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