ClickUp Guide to Merging Google Calendars

Managing multiple schedules gets overwhelming fast, but ClickUp makes it simple to bring work and personal events into one organized view. By merging Google Calendars into a single, centralized schedule, you reduce conflicts, increase visibility, and stay on top of every commitment.

This guide walks you through how to merge Google Calendars, connect them to a unified workspace, and keep everything synchronized so you always know what’s next.

Why Merge Google Calendars with ClickUp

When you keep separate calendars for work, personal life, projects, and shared teams, it becomes easy to miss important tasks or double-book your time. Connecting them and viewing everything in one place offers several advantages:

Clarity: See every event at a glance instead of switching between windows.
Fewer conflicts: Quickly spot overlapping meetings across accounts.
Better planning: Schedule deep work around busy periods.
Central workspace: Tie events to tasks, projects, and documentation.

With a single, merged calendar view powered by ClickUp and Google Calendar working together, you gain a reliable source of truth for your time.

Step 1: Prepare Your Google Calendars

Before setting up a unified system, review your existing calendars inside Google Calendar.

Open Google Calendar in your browser.
In the sidebar, note the different calendars you use (for example, Work, Personal, Side Project, or Shared Team calendars).
Decide which calendars you want to include in your merged view. You may choose:
- Your primary work calendar.
- Personal appointments.
- Any shared calendar you consult daily.
Rename any calendar that has a confusing title so you can recognize it clearly.

Spending a few minutes cleaning up names and removing obsolete calendars will make your merged view easier to manage later.

Step 2: Use Google Calendar to Merge Events

There are two core ways to merge your schedules in Google Calendar: importing calendars or subscribing to them. Both options pull separate calendars into a single view you can use alongside ClickUp.

Method 1: Import a Calendar File

If you want to consolidate events permanently into one calendar, you can export and import them.

Open Google Calendar in your browser.
On the left sidebar, hover over the calendar you want to merge, click the three-dot menu, and choose Settings and sharing.
Scroll to the export section and export that calendar. Google creates a .zip file with an .ics calendar file inside.
Unzip the file on your computer to locate the .ics file.
Back in Google Calendar, go to Settings > Import & export and choose Import.
Select the .ics file and choose the main calendar where you want all events to live.
Confirm the import. The events from the old calendar now live inside your primary calendar.

This method is ideal when you want a final, merged calendar instead of managing several calendars forever.

Method 2: Subscribe to Other Calendars

If you prefer to keep calendars separate but visible together, subscribe instead of importing.

In Google Calendar, click the + sign next to Other calendars in the sidebar.
Select Subscribe to calendar.
Search for a colleague’s calendar or enter an email address you have access to.
Alternatively, use From URL if you have a shareable calendar link.
Once added, ensure each subscribed calendar is checked so its events appear in your main view.

Subscribing keeps each calendar separate at the data level, but you see them layered together, which works well when combining with a ClickUp Calendar view.

Step 3: Organize Your Merged Calendar View

After you import or subscribe to calendars, adjust how information displays so your merged schedule stays readable.

Color-code calendars: Assign distinct colors to each calendar (for example, blue for work, green for personal, purple for shared teams).
Hide rarely used calendars: Uncheck calendars you only reference occasionally so your main view stays focused.
Use different calendar views: Switch between Day, Week, Month, or Agenda to see the level of detail you need.
Set default notifications: Confirm reminders so you never miss key meetings after merging.

With a carefully organized merged calendar, you are ready to connect it into a broader productivity system.

Step 4: Connect Google Calendar with ClickUp

Once your Google Calendars are merged into a clear view, integrate them with ClickUp so tasks and events live side by side. This lets you plan work directly around scheduled meetings and deadlines.

Inside ClickUp, you can sync a Google Calendar to a Calendar view or connect events at the account level. The integration typically follows these steps:

Open your workspace and navigate to the location or space where you want to manage time-based work.
Add or open a Calendar view.
Use the integration or sync settings to connect your Google account.
Choose which calendars (merged or individual) you want to sync with ClickUp.
Confirm how you want events and tasks to interact, such as whether tasks create events or events link to existing work.

Once connected, you can see tasks, due dates, and time blocks in a single interface that mirrors your merged calendar setup.

Step 5: Use ClickUp to Manage Time and Tasks

After syncing, you can rely on ClickUp to structure your workday around your merged calendar. A few practical tips:

Attach tasks to events: For major meetings, link related tasks so prep work, documents, and notes sit right next to the calendar slot.
Plan focus time: Create time-blocked tasks in a Calendar view to reserve deep work around busy periods.
Use reminders and due dates: Combine event times with task reminders so nothing slips through the cracks.
Switch views: Move between List, Calendar, Board, and other views to manage the same tasks from different angles.

This approach turns a static merged calendar into a live workflow system you control using ClickUp.

Best Practices for Maintaining a Merged Calendar

Merging calendars is not a one-time job. To keep your schedule dependable, review it regularly and refine how you use both Google Calendar and ClickUp together.

Keep Calendars Clean

Archive or remove outdated calendars you no longer use.
Review recurring events every few months to ensure they are still relevant.
Delete duplicate events created during imports.

Standardize Naming and Color Conventions

Use consistent naming for meetings and tasks, so it is easy to scan.
Keep the same colors for similar calendar types across tools.
Document your conventions inside your workspace or knowledge base.

Align Team Calendars with ClickUp

If you collaborate with others, set shared norms around scheduling, such as:

Which events must always be on a shared calendar.
When to convert meetings into tasks in ClickUp.
How far in advance to schedule recurring activities.

Clear rules keep everyone aligned and ensure that your merged calendar remains accurate across platforms.

When to Use a Professional Setup Service

For complex teams, it can be helpful to get assistance configuring your merged calendars and workspace structure. A specialist can design a system that connects Google Calendar and ClickUp, sets up automations, and trains your team on best practices.

If you want expert help architecting a scalable setup, consider working with a consulting partner like Consultevo, which focuses on building efficient productivity systems.

Get More From Your Time with ClickUp

By merging Google Calendars into a single source of truth and integrating them with ClickUp, you transform scattered schedules into an organized, actionable plan. Start by consolidating your calendars, then sync them into a unified workspace where tasks, meetings, and priorities come together.

With a streamlined calendar system in place, you spend less time searching for events and more time actually doing the work that matters.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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ClickUp Guide to Merging Calendars