How to Manage Design Mockups in ClickUp

ClickUp can organize every stage of your mockup workflow, from early sketches to final developer handoff, so your team knows exactly what to build and when.

This how-to guide shows you how to use ClickUp to structure design work, track feedback, and keep all mockup files connected to clear tasks and timelines.

Why Use ClickUp for Mockups?

Before walking through the steps, it helps to understand where ClickUp fits in your mockup process. Dedicated mockup tools handle the detailed visual design, but ClickUp becomes the control center where plans, assets, and collaboration come together.

According to this overview of mockup tools, design teams need three things around their visuals:

• A clear process from low-fidelity wireframes to high-fidelity mockups
• Centralized feedback and approvals
• Easy access to files and links, no matter which design tool is used

ClickUp addresses these needs with custom views, tasks, Docs, and integrations that keep designers, developers, marketers, and stakeholders aligned.

Set Up a ClickUp Space for Mockup Projects

Start by creating a dedicated structure in ClickUp for your mockup work so you avoid scattered tasks and lost files.

Create a ClickUp Space for Design

1. Open your Workspace and create a new Space named something like Product Design or UX & UI.
2. Choose a color and icon that clearly signal it is for design work.
3. Turn on core features you will need:
   • Tasks and Subtasks
   • Docs
   • Whiteboards (if available)
   • Custom Fields

Build ClickUp Folders for Different Products

Within your design Space, organize work by product or initiative.

1. Create a Folder for each product line, app, or major feature set.
2. Use a consistent naming pattern like Web App UI, Mobile App UI, or Marketing Landing Pages.
3. Assign an owner to every Folder to keep structure and naming clean over time.

Add ClickUp Lists for Mockup Stages

Each Folder can contain Lists that match the phases of your mockup workflow.

• Discovery & Requirements
• Wireframes
• Low-Fidelity Mockups
• High-Fidelity Mockups
• Developer Handoff

This keeps tasks grouped by stage while allowing you to see the full flow in a single place.

Plan Your Mockup Workflow in ClickUp

Next, configure statuses, custom fields, and task types so ClickUp mirrors how your team actually works.

Define ClickUp Task Statuses for Mockups

Create statuses that represent the life of a mockup task from idea to complete asset.

• Backlog – requested mockups, not yet prioritized
• In Progress – currently being designed
• Ready for Review – waiting for stakeholder feedback
• Revisions Needed – changes requested
• Approved – final design signed off
• Delivered – handed to development or published

Apply this status set to Lists that contain active mockup work so every task shows where it stands.

Use ClickUp Custom Fields to Track Design Details

Mockup tasks need extra context beyond a title and due date. Add Custom Fields to capture this information:

• Design Tool (Dropdown: Figma, Adobe XD, Sketch, Canva, etc.)
• Priority (High, Medium, Low)
• Platform (Web, iOS, Android, Email, Print)
• Version (text field for v1, v2, etc.)
• Link to Design (URL to the mockup in your design app)

These fields make it easy to filter and sort ClickUp views by platform, priority, or tool.

Create ClickUp Task Templates for Mockups

Standardize how every mockup task is created so the team does not miss critical details.

1. Create a new task named Mockup Task Template.
2. Add a structured description, for example:
   • Problem / Goal
   • Requirements
   • User Story
   • Acceptance Criteria
   • Design Notes
3. Attach an empty checklist for review steps such as:
   • Check brand guidelines
   • Confirm responsive states
   • Add annotation for developers
   • Run accessibility checks
4. Save the task as a Template so designers can reuse it whenever they create new mockup work in ClickUp.

Organize Day-to-Day Design Work in ClickUp

With the structure in place, you can manage daily mockup work using task views and features that keep everyone aligned.

Use ClickUp Board View for Visual Pipelines

Board view is ideal for visualizing the status of multiple mockup tasks.

1. Open a List with active design work.
2. Switch to Board view so tasks appear as cards in columns by status.
3. Drag cards between columns as work moves from Backlog to Delivered.
4. Group by Assignee to see each designer’s workload on a single board.

Use ClickUp List View for Prioritization

List view lets you sort and filter your mockup tasks using the custom fields you created.

• Sort by Priority to see the most important mockups first.
• Filter by Platform to focus on mobile or web-only work.
• Show or hide columns to highlight due dates, design tools, or owners.

Switching between Board and List views in ClickUp keeps the same tasks visible from different angles.

Connect Design Files to ClickUp Tasks

Every mockup task should link directly to its visual source in your design tool.

1. Open a specific task in ClickUp.
2. Paste the Figma, Sketch, or other tool link into the Link to Design Custom Field.
3. Add the same link in the description or comments if multiple collaborators need quick access.
4. Attach exported images when stakeholders prefer to review PNGs or JPGs directly in ClickUp.

This reduces context switching and ensures no one wastes time searching for the correct version of a mockup.

Run Feedback and Approvals in ClickUp

Centralizing feedback in ClickUp helps designers avoid scattered emails and random chat threads.

Capture Feedback with ClickUp Comments

Use task comments to keep discussion tracked alongside each mockup.

• Mention stakeholders with @ so they receive notifications.
• Use comment threads for separate topics, such as copy, layout, or accessibility.
• Convert critical comments into subtasks or checklist items to ensure every change request is actionable.

Use ClickUp Docs for Design Specs

When mockups are ready for development, create a spec Doc linked to the task.

1. Open a mockup task and create a Doc from within the task.
2. Document user flows, edge cases, states, and interaction details.
3. Embed images or links to your mockup tool so engineers see context.
4. Share the Doc with the development team and pin it in the task for quick reference.

This approach keeps structured documentation and visual assets tied together in ClickUp.

Track Progress and Deadlines in ClickUp

Mockup projects often require coordination across multiple teams. Use ClickUp views and features to keep progress visible.

Use ClickUp Calendar View for Design Timelines

Calendar view shows when each mockup is due and helps avoid bottlenecks.

• Set due dates on every mockup task.
• Switch a List or Folder to Calendar view.
• Drag tasks on the calendar to adjust timelines as priorities shift.
• Filter by assignee to focus on one person’s schedule.

Monitor Workload with ClickUp

When designers juggle multiple mockups, you can use workload-style views to keep assignments balanced.

• Group tasks by designer using Board or List view.
• Use estimates or time fields to approximate design effort.
• Reassign tasks directly inside ClickUp when someone is overloaded.

Best Practices for a Smooth ClickUp Mockup Workflow

Combine tool-specific best practices from dedicated mockup platforms with strong organization inside ClickUp.

• Keep one task per mockup or screen group so comments stay focused.
• Use consistent naming for tasks, such as Feature – Screen – State.
• Regularly clean up old or duplicate tasks so Lists stay readable.
• Review boards weekly to move stale tasks and clarify owners.

If you want expert help designing a scalable structure for your Workspace, you can explore consulting services like Consultevo, which specialize in process optimization and documentation.

Bring Your Mockup Process Together with ClickUp

By setting up Spaces, Folders, and Lists, configuring statuses and custom fields, and connecting all your visual assets, ClickUp becomes the backbone of your mockup process.

Use it as the single place where mockup requests start, design work is tracked, feedback is captured, and final assets are approved and handed off. With a well-structured system, your design team can spend more time creating and less time chasing files and status updates.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

Get Help

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