Master Multiple Assignees in ClickUp

ClickUp lets you add multiple assignees to a single task so teams can share work while maintaining clear ownership. This guide walks you through how to use the multiple assignees feature, its limits, and best practices to keep collaboration structured and efficient.

What are multiple assignees in ClickUp?

Multiple assignees allow you to assign the same task to several people at once. Each selected user or user group sees the task in their work view, and you can track who is responsible at every stage of the workflow.

This is useful when:

A task requires several people to complete different subtasks.
A team needs visibility on shared responsibilities.
You want to make sure work is not blocked by a single person.

How multiple assignees work in ClickUp

Before you start assigning tasks to several people, it helps to understand the basic rules of how the feature behaves inside ClickUp.

Limits and behavior of ClickUp multiple assignees

You can assign up to 50 users to a single task.
You can assign entire user groups to a task, and each group member counts toward the 50-user limit.
Tasks with multiple assignees still move as a single item through your workflow statuses.
All assignees share the same status, due date, and priority unless you use additional fields to track individual responsibility.

This design keeps the task simple while still allowing several people to participate.

Who can use multiple assignees in ClickUp

The multiple assignees feature is available on all standard plans in ClickUp that support task assignment to users and groups. Permissions may vary by Workspace settings, so only members or guests allowed to change assignees can modify who is assigned.

How to add multiple assignees in ClickUp

You can add several assignees from the task view, from List view, or using Bulk Action Toolbar. The core steps are similar: open the assignee menu, pick every user or user group you want, then save.

Assign multiple users from the task view

Open the task you want to assign.
Click the Assignee field at the top of the task.
In the dropdown, start typing a name to search for users or user groups.
Click each user or group you want to add as an assignee. Selected people appear in the list and on the task header.
Close the dropdown to save your changes.

All selected assignees will now see the task in their relevant ClickUp views such as Home, List, or Board.

Assign multiple assignees in ClickUp from List view

Open the List that contains your task.
Hover over the assignee column for the task and click the current avatar or the plus icon.
Select each additional user or group you want to assign from the dropdown.
Click outside the menu to confirm.

This is efficient when you are reviewing several tasks and want to add more people quickly without opening each task.

Use Bulk Action Toolbar for ClickUp mass assignment

In List view or another supported view, select multiple tasks using the checkboxes on the left.
The Bulk Action Toolbar appears at the bottom of the screen.
Click Assign in the toolbar.
Choose one or more users or user groups to add as assignees to all selected tasks.
Confirm your selection.

This option is especially helpful when onboarding a new team member and assigning them to a set of existing tasks in ClickUp.

Working with user groups and multiple assignees in ClickUp

User groups let you assign tasks to roles or teams instead of only individuals. When you combine groups and multiple assignees, you can model complex collaboration patterns.

Assign user groups as multiple assignees

To assign a group from the task view:

Click the Assignee field.
Go to the section that lists user groups.
Select one or more groups to assign.
Optionally, add individual users along with groups.

Everyone inside each group will be added as an assignee, and each person will see the task in their workspace.

Understand group changes with ClickUp multiple assignees

If users are added to a group later, they will automatically be added as assignees on any open tasks that are already assigned to that group.
If users are removed from a group, they will no longer be assignees on tasks that only listed the group.
If a task shows both the group and an individual user from that group, removing them from the group will not remove their individual assignment.

This behavior helps admins manage membership centrally while keeping assignee lists consistent.

Best practices for using multiple assignees in ClickUp

To prevent confusion when several people share a task, use these practical patterns inside ClickUp.

Keep clear ownership even with shared tasks

Use Custom Fields such as “Owner” or “Lead” to mark one primary responsible person.
Use subtasks when different assignees have distinct deliverables.
Clarify expectations in the task description or comments so all assignees know their role.

Combine ClickUp multiple assignees with statuses

A task with several assignees should move through statuses in a way that reflects team progress. For example:

Set the status to In Progress when any assignee starts work.
Use Checklists for each assignee’s steps and have them mark items complete.
Move to Review or Complete only when each assigned team member is finished.

Use automations carefully with ClickUp multiple assignees

Automations that react to assignee changes can behave differently with multiple assignees. Consider:

If an automation triggers when an assignee is added, it can run once for each new person.
If an automation triggers when an assignee is removed, it may run multiple times when you adjust assignee lists.
Use filters and conditions to avoid unnecessary notifications when tasks have many people assigned.

How multiple assignees affect views in ClickUp

Multiple assignees impact how tasks appear across views and reporting features in ClickUp.

Home and profile views: Each assignee sees the task under their work for today or upcoming.
List and Board views: Tasks display all assignee avatars so you can see at a glance who is involved.
Dashboards: Widgets that group or filter by assignee will count a task for each assigned user, depending on the widget configuration.

Review how your analytics are configured so reporting reflects the way you use assignees.

Troubleshooting multiple assignees in ClickUp

If multiple assignees are not working as expected in ClickUp, review these points.

Common issues and checks

Cannot select more people: Verify that you have not reached the 50-user limit and that you have permission to change assignees.
Group does not show all members: Confirm group membership in your Workspace settings; only active members appear as assignees.
Task missing from someone’s view: Check filters in their view. For example, a List filtered to a single assignee will hide tasks assigned to others only.

Learn more about ClickUp features

To dive deeper into collaboration options, follow the original documentation for multiple assignees on the official help center: ClickUp Multiple Assignees help article.

If you need expert help optimizing your workspace setup, workflows, and documentation for better productivity, you can also explore consulting resources such as Consultevo for tailored guidance.

By understanding how multiple assignees operate in ClickUp and applying clear ownership rules, you can support better teamwork, reduce duplicated effort, and keep every shared task moving smoothly from start to finish.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

Get Help

“`