My Tasks in ClickUp
The My Tasks view in ClickUp helps you see and manage the work assigned to you across your entire Workspace. Understanding its availability, behavior, and limits ensures you can reliably use it to stay on top of everything that needs your attention.
This guide explains how My Tasks works, which plans can access it, which items it shows, and what to expect from filters, grouping, sorting, and load limits.
Where My Tasks appears in ClickUp
My Tasks is a personal view available to each individual in a ClickUp Workspace. It is not a shared view and does not appear in every location where you see tasks.
You can access My Tasks from the left sidebar. It is designed to show all the work assigned to you, no matter which Space, Folder, or List it lives in.
- My Tasks is always scoped to your user.
- It aggregates tasks and subtasks from across the Workspace.
- It behaves differently from other task views because it is focused on you rather than a specific location.
ClickUp plans and access to My Tasks
My Tasks is available on all standard ClickUp plans for members and guests who are assigned work. However, access depends on whether a person exists as a full member, as a guest, or as an external user in your Workspace.
- Members: All members with access to at least one Space can use My Tasks.
- Internal guests: Guests invited to specific items and assigned work can also use My Tasks to see their assignments.
- External guests: When they are assigned to tasks or subtasks, they can open My Tasks and see only those items they are permitted to view.
People who are not part of your Workspace or have no assigned work will not see useful content in My Tasks.
What appears in My Tasks in ClickUp
The My Tasks view in ClickUp is focused on items assigned to you. It does not show everything in the Workspace, only the work that is directly connected to your user.
Included in My Tasks
These item types are included when they meet assignment and access rules:
- Tasks and subtasks: Items where you are directly assigned.
- Tasks in all Spaces you can access: As long as you have permission and are assigned, they will appear.
- Recurring tasks: Instances of recurring items assigned to you are listed based on their next due date or status.
Not included in My Tasks
Certain items and situations do not appear in My Tasks in ClickUp:
- Tasks with no assignee: Items that are unassigned are not listed.
- Tasks assigned only to other people or teams: If you are not an assignee, they are excluded, even if you created them.
- Tasks in Spaces you cannot access: Permission restrictions still apply.
- Custom views: General List, Board, or Calendar views are not part of My Tasks; they must be opened separately.
How My Tasks is organized in ClickUp
My Tasks uses a predefined layout that focuses on time and status. This is different from Views you create in individual Spaces, Folders, or Lists.
Default grouping options
In My Tasks, items are typically grouped to help you understand urgency and schedule at a glance:
- Today: Tasks due today or starting today.
- Overdue: Tasks with a due date in the past that are not yet completed.
- Upcoming: Tasks due in the future.
- No due date: Tasks assigned to you without a due date.
You may see variations depending on your Workspace features and how admins configure default behaviors, but the structure is always focused on time-based organization.
Sorting and filtering in My Tasks
While My Tasks is opinionated in how it is organized, you still have some controls to refine what you see:
- Sort items by priority or due date where supported.
- Filter to show or hide completed tasks.
- Limit visible tasks to a certain status range if options are available in your Workspace.
The goal is to keep My Tasks simple and predictable, so it does not include every advanced sorting combination you might use in other views.
Limits and performance of My Tasks in ClickUp
Because the My Tasks view in ClickUp aggregates items from across your entire Workspace, there are technical limits that keep it responsive and stable. These limits can affect how many tasks you see at once and how older data is retrieved.
Task load limits
To prevent performance issues, My Tasks may cap the number of items loaded at a time. When you reach the limit, older or less relevant items might be hidden until you load more or adjust your filters.
- If you have thousands of open tasks, only a portion loads initially.
- Scrolling or applying new filters may request additional data up to a safe limit.
- In very large Workspaces, some long-completed tasks may not appear unless you refine filters.
Date and completion limits
My Tasks often focuses on recent and active work:
- Recently completed tasks may appear for a time before being hidden for performance.
- Very old completed tasks might not display in My Tasks, even if you were an assignee.
- Filters like “show closed” or “completed” may still honor an internal cap to keep the view fast.
If you need to audit old work, use a List or advanced filter view scoped to the relevant Space, Folder, or List rather than relying only on My Tasks.
Tips for using My Tasks effectively in ClickUp
Using My Tasks strategically in ClickUp helps you keep personal work organized without overloading the view.
- Assign everything: Make sure any item you intend to manage personally is assigned to you. Unassigned tasks will never appear in My Tasks.
- Use due dates: Apply start and due dates so tasks land in the right time groups, like Today or Upcoming.
- Clean up completed work: Regularly close tasks to keep the view focused on what is still active.
- Rely on location views for detail: Use List, Board, or Calendar views in specific Spaces for planning and reporting, and reserve My Tasks for your personal queue.
When to use other views instead of My Tasks in ClickUp
My Tasks in ClickUp is ideal for personal execution but not for team planning or reporting. Choose other views when you need broader context.
- Team workload and capacity: Use Workload, Timeline, or List views scoped to a Space or Folder.
- Project planning: Build custom views with your own filters, grouping, and custom fields.
- Historical reporting: Use location-based views with advanced filters, not My Tasks, to review long-term data.
Learn more about My Tasks behavior
For the most accurate and detailed documentation on My Tasks feature availability and limits, consult the official product help center. You can read the original reference article here: My Tasks feature availability and limits.
If you want expert support on structuring your Workspace or optimizing documentation and workflows around My Tasks and other features, you can also explore consulting services at Consultevo.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
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