How to Use ClickUp for Online Team-Building Games

ClickUp can do more than manage tasks and projects; it can also help you organize online team-building games that keep remote teams connected, engaged, and productive. This step-by-step guide shows you exactly how to turn game ideas from the ClickUp online team-building games blog into a repeatable process you can run inside your workspace.

Why Run Online Team Games in ClickUp

Running your online games in ClickUp creates a single home for activities, schedules, and follow-ups. Instead of juggling scattered docs, chats, and calendar invites, you can centralize everything in one place.

Using the platform for team-building games helps you:

• Keep a structured schedule for recurring games
• Assign hosts and participants clearly
• Share rules, resources, and links in one view
• Track engagement and feedback over time

Step 1: Set Up a ClickUp Space for Team-Building

Start by creating a dedicated area to keep all your online team activities organized and easy to find.

1. Create a new Space and name it something like “Team Building & Culture.”

2. Add a description explaining that this Space is for online games, challenges, and social sessions.

3. Invite everyone who should participate in team-building activities, including managers and HR or culture champions.

Within this Space, you will create Lists and tasks that represent specific games and events.

Step 2: Build a ClickUp List for Online Games

Next, create a List to collect and manage all your game ideas in one workflow.

1. Create a List named “Online Team-Building Games.”

2. Add custom statuses such as “Idea,” “Planned,” “Scheduled,” “Completed,” and “Archived.”

3. Decide which custom fields you need for each game, such as:

   • Game Type (icebreaker, problem-solving, creative, just-for-fun)
   • Group Size
   • Time Required
   • Tools Needed (video platform, whiteboard, shared docs)
   • Energy Level (low, medium, high)

This List becomes a structured catalog of activities you can schedule again and again.

Step 3: Turn Each Game into a ClickUp Task

Use tasks to document and standardize each online game so anyone can run it without confusion.

1. Create a new task for every game idea from the ClickUp blog, such as “Two Truths and a Lie,” “Virtual Scavenger Hunt,” or “Online Escape Room.”

2. In the task description, include:

   • A short summary of the game
   • The objective (e.g., build trust, break the ice, improve collaboration)
   • Step-by-step instructions
   • Required materials or links
   • Suggested timing and ideal group size

3. Set the task status to “Idea” or “Planned,” depending on whether it is ready to schedule.

By standardizing games as tasks, you create a reusable playbook your whole team can access.

Step 4: Use ClickUp Views to Plan Game Sessions

Different views help you see your games from multiple angles so planning is simple and transparent.

Calendar View for Scheduling ClickUp Game Events

Use Calendar view to decide when to run each online game and avoid conflicts with deadlines or major meetings.

1. Switch your List to Calendar view.

2. Add Due Dates to game tasks to represent when you will run the session.

3. Drag and drop tasks on the calendar to adjust dates quickly.

This makes it easy for everyone to see upcoming team-building events at a glance.

Board View for Managing ClickUp Game Pipelines

Board view lets you move each game from idea to completion like a pipeline.

1. Switch to Board view grouped by Status.

2. Drag games from “Idea” to “Planned,” “Scheduled,” and “Completed” as you progress.

3. Filter by custom fields, such as Game Type or Energy Level, to find the right activity for your next meeting.

Step 5: Assign Roles and Share Instructions in ClickUp

Clear ownership is crucial for smooth online sessions, especially with distributed teams.

1. Assign each game task to a host or facilitator.

2. Add watchers for all participants so they receive notifications about updates, reschedules, or changes.

3. Attach documents, slides, or whiteboard links directly in the task.

4. Use comments to clarify rules, ask questions, or share quick tips for running the activity.

Because everything is in one place, hosts do not have to chase information across multiple tools.

Step 6: Run Remote Games with ClickUp Meeting Agendas

You can use a dedicated task as your live agenda when it is time to play.

1. Create a task for the specific session (for example, “Friday Virtual Game Hour”).

2. Link to the individual game tasks you plan to run in that session.

3. Add a simple agenda in the description, including:

   • Welcome and intro
   • Game order and timing
   • Wrap-up and feedback

4. During the live call, check off subtasks as you complete each game.

This lightweight structure keeps sessions moving and prevents awkward pauses between activities.

Step 7: Collect Feedback and Improve Games in ClickUp

Continuous improvement turns your online games into a reliable part of your culture rather than a one-off experiment.

1. After each session, add a comment to the session task requesting quick feedback.

2. Use subtasks for questions like:

   • Did the game run smoothly?
   • Was the timing right?
   • Would you run it again?

3. Update the main game task with lessons learned, such as better prompts, smaller breakout groups, or clearer rules.

Over time, you build a refined library of activities that fit your team’s style and preferences.

Step 8: Create a ClickUp Template for Repeatable Game Sessions

Once you have a structure that works, save it as a template so you can launch new sessions in seconds.

1. Open a well-documented game task or session task.

2. Save it as a template, including fields, subtasks, and descriptions.

3. Use this template for future events so new hosts can quickly set up consistent sessions.

Templates help standardize how your organization runs online team-building without adding extra admin work.

Step 9: Share Resources and Best Practices Beyond ClickUp

While your workspace holds the structure and schedule, you can point your team to extra learning resources. For strategic guidance on remote engagement, you can also explore insights from specialists such as Consultevo and similar consulting partners.

Storing all links, notes, and references in one place allows anyone to revisit ideas and implement them in future sessions.

Putting It All Together

By dedicating a Space, organizing games as tasks, using views for planning, and saving templates, you turn your workspace into an engine for online team-building. You do not need extra complex tools; you only need to systematize the game ideas already shared in the official online team-building games guide.

With a clear process around scheduling, hosting, and improving sessions, your remote team can enjoy regular, well-run games that strengthen trust and collaboration week after week.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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