How to Use ClickUp as a Jamboard Alternative

ClickUp can replace Google Jamboard by combining visual views, real-time collaboration, and task management in one unified workspace. This how-to guide walks you step by step through setting up an online whiteboard workflow using features inspired by the options highlighted in the Jamboard alternatives article.

Why Choose ClickUp for Online Whiteboarding

Traditional digital whiteboards are great for brainstorming, but they often live outside your daily work. That makes it hard to turn sticky notes into real projects. Using ClickUp as a Jamboard alternative keeps your ideas, discussions, and action items in the same place.

With one platform, you can:

• Capture ideas visually and organize them into tasks
• Collaborate in real time with comments and mentions
• Attach files, images, and links directly to ideas
• Track progress from brainstorming through execution

Prepare Your Workspace in ClickUp

Before building a whiteboard-style system, set up the workspace structure that will host your sessions.

Step 1: Create a Space for Brainstorming

1. Log in to ClickUp.

2. Create a new Space, for example: “Workshops & Whiteboards.”

3. Assign a color and icon so teammates can recognize it quickly.

4. Invite the team members who will join your sessions.

This Space will store all your brainstorming projects, retrospectives, and planning sessions.

Step 2: Set Up a Folder for Each Whiteboard Theme

Inside your brainstorming Space:

1. Create a Folder for each recurring activity, such as:

   • Product Roadmapping
   • Sprint Planning
   • Retrospectives
   • Strategic Planning

2. Define a simple naming convention like “WB – Sprint 12 Retro” so sessions stay organized.

Step 3: Add a List for Every Session

For each workshop or whiteboard event, create a List under the matching Folder. Think of each List as one digital board session.

In each List, you will capture ideas as tasks, use custom statuses for flow, and then move them into your team’s main delivery Spaces when they become real work.

Use ClickUp Views as Your Digital Whiteboard

Several views in ClickUp can function like a Jamboard-style canvas while keeping everything connected to tasks.

How to Brainstorm Visually in ClickUp Board View

Board View lets you manage sticky-note-style cards in columns. You can adapt it to behave like a structured whiteboard.

1. Open your session List.

2. Add or switch to Board View.

3. Create columns to represent stages or categories, such as:

   • Ideas
   • In Discussion
   • Selected
   • Backlog

4. Ask teammates to add tasks as cards. Each card can represent an idea, feature, or issue.

5. Drag and drop cards across columns during the conversation.

To mimic sticky notes, keep task titles short and use custom fields or descriptions for extra detail.

How to Capture Freeform Notes in ClickUp Docs

Docs add a more flexible, canvas-style layer on top of your Lists. You can build frameworks and templates that act like whiteboard layouts.

1. From your session List, create a new Doc titled with the session name.

2. Outline your whiteboard structure, for example:

   • Problem Statement
   • Ideas
   • Risks
   • Next Steps

3. Use headings, bullet points, and callouts to organize input.

4. Invite teammates to type simultaneously and comment in the margins.

You can also convert text in Docs directly into tasks, turning notes into actionable items without leaving ClickUp.

How to Prioritize Ideas with ClickUp List View

List View is ideal after an initial brainstorm, when you want to evaluate and prioritize ideas.

1. Switch your session to List View.

2. Add custom fields such as:

   • Impact (Low/Medium/High)
   • Effort (1–5)
   • Owner

3. Sort or group tasks by these fields to see which ideas to tackle first.

4. Filter out low-priority entries when you are ready to commit.

Run Live Workshops in ClickUp

Once your structure is ready, you can run collaborative workshops and replace static whiteboards with a live, shared workspace.

Step 1: Share the Session in Advance

Before the meeting:

• Send teammates a link to the List or Doc.
• Give them permission to add tasks and comments.
• Share a brief agenda inside the Doc so everyone knows what to prepare.

Step 2: Co-Create Ideas During the Call

While you are meeting:

1. Keep the session List open in Board View for a visual feel.

2. Ask participants to add tasks simultaneously with quick titles.

3. Use comments on each task to capture clarifications and pros/cons.

4. Mention teammates with @ to request input or assign next steps.

Because everything is stored in ClickUp, you avoid transferring sticky notes or screenshots after the meeting.

Step 3: Turn Ideas into Action Items

As you converge on decisions:

• Move selected tasks to a “Selected” or “Next Sprint” column in Board View.
• Assign owners and due dates directly on the tasks.
• Change statuses to match your team workflow.
• Move or copy tasks into your execution Spaces when they are ready for development or delivery.

Build Reusable ClickUp Whiteboard Templates

To save time, create templates so every Jamboard-style session in ClickUp starts with the same structure.

Template for Brainstorming Sessions

1. Configure a List with:

   • Board View columns for idea stages
   • List View with priority and effort fields
   • An attached Doc outlining the session format

2. Save the List as a template.

3. Name it clearly, such as “Brainstorm Whiteboard Template.”

Each time you run a new workshop, create a List from this template. The views, custom fields, and Docs will be ready immediately.

Template for Retrospectives in ClickUp

You can also design a retrospective layout that acts as a structured digital board.

1. Create a List with Board View columns like:

   • Went Well
   • Needs Improvement
   • Ideas
   • Actions

2. Add a Doc with prompts and sections for team feedback.

3. Save the entire configuration as a Retrospective template.

Tips to Get the Most from ClickUp as a Jamboard Replacement

To keep collaboration smooth, follow these practical tips:

• Keep task titles short and descriptive, like sticky notes.
• Use tags to group ideas across different Lists.
• Pin your main session views for quick access.
• Use comments instead of long descriptions for fast back-and-forth.
• Schedule follow-up tasks at the end of every workshop.

Next Steps: Explore More with ClickUp

The overview on Jamboard alternatives in the original ClickUp blog post shows how teams are moving from static boards to integrated collaboration platforms. By combining Lists, Board View, Docs, and templates, you can build a flexible whiteboard ecosystem without leaving your work hub.

If you want expert help designing a complete ClickUp workflow around workshops, sprints, and strategic planning, consider working with a specialist. The consultants at Consultevo focus on building scalable systems that turn collaborative sessions into measurable results.

Start by setting up a dedicated brainstorming Space, experiment with different views, and then refine your templates as you learn what works best for your team. Over time, ClickUp can become your primary canvas for ideation and execution, replacing traditional digital whiteboards with a system that keeps every idea connected to outcomes.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

Get Help

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