Organize Views in ClickUp

ClickUp lets you organize views so you can quickly find the information you need in any Space, Folder, or List. By grouping and reordering views, you can create a clean layout that highlights your most important workflows while keeping everything else easy to access.

This guide explains how to group, reorder, and manage views so your ClickUp Workspace stays efficient and intuitive for every team member.

What are views in ClickUp?

Views in ClickUp are different ways to visualize your tasks, Docs, whiteboards, dashboards, and other work items. They appear as tabs at the top of a location such as a Space, Folder, or List, and can be shown or hidden based on your preferences.

Common view types include:

• List view for structured task lists
• Board view for Kanban-style workflows
• Calendar view for time-based planning
• Gantt view for timelines and dependencies
• Doc, Whiteboard, and other specialized views

You can organize these views to reduce clutter and keep commonly used items at your fingertips.

How ClickUp view grouping works

Workspace owners, admins, and members can group views to make large sets of views easier to scan. When many views are visible in a location, grouping them helps prevent horizontal scrolling and keeps related views together.

Guests cannot group or reorder views; they can only use what has been configured for them.

Types of view groups in ClickUp

In ClickUp, views can be organized into two main categories:

• Favorited views: Pinned important views that always stay visible.
• Ungrouped views: All other views, which can be further organized into custom groups.

Within ungrouped views, you can create custom groups and move views between them as needed. Each group can be collapsed or expanded to reduce visual noise.

Group views in ClickUp

Use grouping to logically organize related views by function, team, or workflow. For example, you might keep planning views in one group and reporting views in another.

Create a new view group

Follow these steps to create a view group in ClickUp:

1. Open the Space, Folder, or List where you want to manage views.
2. In the views bar, locate the area containing ungrouped views.
3. Click the plus icon or group menu control (depending on your interface) to add a group.
4. Give the group a descriptive name, such as “Planning” or “Reports”.
5. Save the new group. The group will appear as a labeled section in your views bar.

Once created, the group will be available to anyone who has access to that location.

Move views into a group

After you create a group, you can move existing views into it to keep ClickUp organized.

1. In the views bar, find the view you want to move.
2. Click and hold the view tab.
3. Drag the view into the desired group.
4. Drop the view when the target group is highlighted.

You can move views between groups at any time as your workflows evolve.

Rename or manage view groups

To keep your ClickUp structure clear, periodically update group names and contents.

1. Hover over the group name in the views bar.
2. Open the group options menu (typically a three-dot icon).
3. Select Rename to change the title, or choose a management option such as collapsing or expanding the group.
4. Confirm changes. The new name and layout will be reflected for all users with access.

If a group no longer serves a purpose, you can remove it and redistribute the views to other groups or leave them ungrouped.

Reorder views in ClickUp

Reordering views lets you place the most important items where they are easiest to reach. You can reorder views globally within a location or inside individual groups.

Drag and drop views

Reordering views in ClickUp is done via drag and drop:

1. Open the desired Space, Folder, or List.
2. In the views bar, hover over the view you want to move.
3. Click and hold the view tab.
4. Drag the view left or right to a new position.
5. Release the mouse to drop the view in place.

You can move views within the same group or across different groups, depending on how you want them organized.

Reorder groups of views

You can also reorder entire view groups to reflect how your team works in ClickUp.

1. Hover over the group label in the views bar.
2. Click and hold the group handle or label.
3. Drag the group left or right to your preferred position.
4. Release to drop the group. All views inside the group move with it.

Placing high-priority groups near the left side of the views bar can help users access them more quickly.

Manage favorited views in ClickUp

Favorited views are a special way to feature important information in ClickUp. These views appear in their own section and remain visible even as you scroll through other views.

Favorite a view

To make a view a favorite:

1. Open the view you want to highlight.
2. Locate the star icon near the view name.
3. Click the star to mark the view as a favorite.

The view now appears in the Favorited section, separate from your other groups.

Unfavorite a view

If a view is no longer essential, you can remove it from the Favorited area:

1. Open the favorited view.
2. Click the star icon again to unselect it.
3. The view is removed from the favorites section, but it stays available in its original location or group.

This helps you keep only the most relevant items in the Favorited section of ClickUp.

Best practices for organizing ClickUp views

Use these tips to maintain a clear, scalable structure as your Workspace grows:

• Use consistent group names such as “Planning”, “Execution”, and “Reporting” so everyone understands where to look.
• Limit the number of visible views by grouping or hiding less-used views to reduce clutter.
• Place high-usage views first in the views bar to reduce clicks and scrolling.
• Review groups regularly to retire outdated views and update naming as processes change.
• Align with team documentation so your structure in ClickUp matches your documented workflows.

More ClickUp resources

For additional details and the most up-to-date behavior of grouping and reordering views, review the official help article from ClickUp at Group and reorder views.

If you are planning a broader workspace strategy, including how you structure Spaces, Folders, and Lists, you can also explore expert guidance and consulting solutions at Consultevo.

By thoughtfully grouping and reordering your views, you ensure that ClickUp stays organized, efficient, and ready to support your team as your work scales.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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