ClickUp Outlook Calendar integration guide

The ClickUp Outlook Calendar integration lets you sync tasks with your calendar so you can manage schedules, events, and deadlines in one place.

This how-to article walks you through enabling the integration, choosing which tasks to sync, managing permissions, and removing access when needed.

What the ClickUp Outlook Calendar integration does

When you connect Outlook Calendar to your workspace, you can:

Sync ClickUp tasks with a specific Outlook calendar.
Show task start and due dates as calendar events.
Choose which tasks appear, based on status or due dates.
Control who can add or remove calendar connections.

This connection is one-way from your tasks to your calendar. Changes made to events in Outlook do not update the original items in your workspace.

Requirements for using ClickUp with Outlook Calendar

Before you set up the integration, make sure you meet these requirements:

You must have a Microsoft 365 or Outlook.com account.
You need permission in your workspace to manage app integrations.
Pop-ups must be allowed in your browser to complete sign-in.

Workspace owners and admins can manage which members are allowed to use the integration, depending on your internal security policies.

How to connect ClickUp to Outlook Calendar

Follow these steps to set up the connection between your workspace and Outlook Calendar.

Step 1: Open the ClickUp app center

Sign in to your workspace.
Open the sidebar and go to the app or integrations area, depending on your interface version.
Search for the Outlook Calendar integration.

You will see an overview describing what the connection can access and sync.

Step 2: Authorize Outlook access from ClickUp

Select the Outlook Calendar integration card.
Click the option to connect or authorize.
When redirected, sign in to your Microsoft or Outlook.com account.
Review the requested permissions and accept to continue.

Once authorization succeeds, you are returned to your workspace and can finish configuring the connection.

Step 3: Choose which Outlook calendar to sync with ClickUp

From the integration settings page, open the list of available calendars.
Select the Outlook calendar you want to use for task events.
Save your selection to confirm the sync target.

You can only connect one calendar per integration instance. If you manage multiple calendars, repeat the process to create separate connections as needed.

Configure how ClickUp tasks sync to Outlook

After you select a calendar, customize what information will appear and which tasks are included.

Choose ClickUp task types and date fields

Decide how the events should be created in Outlook:

Use a task’s start date and due date as the event duration.
Use only the due date when there is no start date.
Optionally show all-day events for tasks that span multiple days.

These options help keep your calendar readable and aligned with your task timelines.

Filter which ClickUp tasks appear

Limit the items that sync to Outlook so your calendar only shows what matters most.

Filter by status, such as Open, In Progress, or Closed.
Filter by due date range, including upcoming deadlines only.
Filter by location, such as specific Spaces, Folders, or Lists.

Update these filters at any time in the integration settings page to adjust what events are visible.

Manage permissions for the ClickUp Outlook integration

Workspace admins control who can configure or remove the Outlook Calendar connection.

Workspace-level control in ClickUp

Depending on your plan or security policies, admins and owners can:

Enable or disable the Outlook Calendar integration globally.
Restrict integration setup to admins only.
Review which members have active calendar connections.

Use these options to stay compliant with your organization’s data and access guidelines.

Granting user access to Outlook in ClickUp

Individual members may need to authorize their own Microsoft accounts so that events are created under the correct profile. Admins can request that users:

Sign in with their work or school account tied to Outlook.
Complete multi-factor authentication if required by the organization.
Reconnect their account if access tokens expire.

This ensures calendar events appear under the correct calendars and profiles for each user.

How to disconnect Outlook Calendar from ClickUp

You can remove the integration if you no longer need task sync or if you change calendars.

Remove the integration connection in ClickUp

Open the app or integrations area.
Locate the Outlook Calendar integration.
Select the connected calendar instance.
Click the option to disconnect or remove.
Confirm to stop syncing tasks to Outlook.

After removal, existing events remain in Outlook, but they will no longer update from your workspace.

Revoke Outlook permissions from your Microsoft account

To fully revoke access, you may also remove the app from your Microsoft security settings:

Sign in to your Microsoft account portal.
Open the privacy or security section for app permissions.
Find the entry related to your workspace or the integration.
Remove or revoke its access.

This final step is useful when you leave a workspace or rotate credentials.

Best practices for ClickUp and Outlook Calendar

To get the most out of the integration, consider these tips:

Start with a single test calendar to validate filters and date mapping.
Use clear naming conventions for Lists and tasks so event titles are easy to recognize.
Review permissions regularly to ensure the right people can manage connections.
Document your integration settings for admins in case ownership changes.

Combining calendar visibility with your task management workflow keeps schedules transparent for your team.

Where to learn more about ClickUp Outlook integration

For full details on all options and the latest updates, refer to the official documentation on the Outlook Calendar integration at this support page.

If you need expert consulting or implementation help for your workspace, you can also visit Consultevo for professional services.

By following these steps and best practices, you can keep tasks and events aligned, reduce scheduling conflicts, and maintain a unified view of work using your workspace together with Outlook Calendar.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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