Use Personal Priorities in ClickUp from the Toolbar
Personal Priorities in ClickUp help you quickly focus on the tasks, subtasks, and reminders that matter most, without changing how work is organized for your team. Using the toolbar, you can mark items as important just for yourself and see them in one unified view.
This guide explains how Personal Priorities work, how to enable them, and how to manage your most important work directly from the ClickUp toolbar.
What are Personal Priorities in ClickUp?
Personal Priorities are a private way to highlight work that is important to you. They are separate from team priorities or priority fields that affect everyone in a Workspace.
With Personal Priorities, you can:
- Mark individual tasks, subtasks, and reminders as important for yourself.
- See your personally important work in a dedicated toolbar view.
- Stay focused without changing how work appears for your team members.
Because these priorities are personal, they do not modify any shared fields, statuses, or workflows in ClickUp. They act as a personal lens on top of the existing structure.
How Personal Priorities work in ClickUp
Personal Priorities are applied at the item level and are only visible to you. They are part of the ClickUp toolbar experience and are designed to be fast and lightweight.
Key behavior details:
- You can prioritize tasks, subtasks, and reminders that you can access.
- Only you can see what you mark as a Personal Priority.
- Removing a Personal Priority affects only your view, not your team’s.
- They can be used alongside other productivity tools in ClickUp such as filters and views.
This allows you to maintain personal focus while still collaborating with your team using the normal task fields and statuses.
Accessing the ClickUp toolbar
The toolbar is the central place where you can open your Personal Priorities view. It is available in the top navigation of ClickUp.
Open the toolbar in ClickUp
- Sign in to your ClickUp Workspace.
- Look at the top of the screen for the main toolbar area.
- Locate the section or icon dedicated to Personal work or Personal Priorities, depending on your current interface.
Once you have the toolbar visible, you can quickly jump into your Personal Priorities to see everything you have marked as important.
Enable Personal Priorities in ClickUp
Depending on your Workspace settings and feature access, you may need to ensure Personal Priorities are enabled or visible in your interface.
Check feature availability
- Confirm that you are using a version of ClickUp that supports Personal Priorities.
- If you cannot see the Personal Priorities option in the toolbar, check with a Workspace admin to make sure your account has access to the feature.
- Review any experimental or beta feature flags that might need enabling in your Workspace settings.
Because features can change, you can always confirm the latest behavior in the official ClickUp documentation for Personal Priorities from the toolbar on the ClickUp Help Center.
Set Personal Priorities from the ClickUp toolbar
After confirming access, you can start marking items as Personal Priorities directly from the ClickUp interface.
Mark a task as a Personal Priority
- Open the task, subtask, or reminder that you want to prioritize.
- Look for the Personal Priority control in the task view or near the toolbar options.
- Select the option to add or toggle a Personal Priority for that item.
When you mark an item, it becomes part of your personal list available through the toolbar. The task itself remains unchanged for other users in the Workspace.
View all your Personal Priorities in ClickUp
- Go to the toolbar at the top of your ClickUp interface.
- Click the section for Personal Priorities to open your dedicated list.
- Browse the items that you have flagged as personally important.
From this view, you can open items, update them, or remove Personal Priorities as your focus changes.
Manage and update Personal Priorities in ClickUp
Your priorities may shift over time. The toolbar makes it simple to revise what you consider important without impacting your team’s workflows.
Remove a Personal Priority
- Open the Personal Priorities view from the toolbar in ClickUp.
- Locate the item you no longer want to keep as a Personal Priority.
- Use the same control you used to add the priority to toggle it off or remove it.
Removing a Personal Priority takes it out of your personal list but keeps the task active and unchanged for the rest of your team.
Reorder or review your prioritized work
In your Personal Priorities view, you can:
- Scan the list to decide what you want to work on next.
- Open each item to review details, comments, and attachments.
- Use additional ClickUp tools such as filters or sorting options to organize your view when available.
Because this space is private, you can adjust your Personal Priorities as frequently as needed to match your changing workload.
Best practices for Personal Priorities in ClickUp
Using Personal Priorities effectively can significantly improve your daily focus in ClickUp.
- Keep the list small: Only mark items that truly need your attention soon.
- Review daily: Open the toolbar and check your Personal Priorities at the start and end of your day.
- Combine with normal priorities: Use shared task priority fields for team alignment and Personal Priorities for your own focus.
- Update as work changes: Remove Personal Priorities when items are no longer relevant to avoid clutter.
These habits help you use the toolbar as a reliable control center for your own work.
More resources beyond ClickUp
If you want help integrating Personal Priorities into a broader productivity or project management system, you can explore expert resources such as Consultevo for consulting and implementation guidance.
For the most current and detailed instructions on Personal Priorities from the toolbar, always refer to the official ClickUp support article, as features and interface details may evolve over time.
By using Personal Priorities in ClickUp from the toolbar, you gain a focused, personal layer on top of your shared Workspace, allowing you to concentrate on what matters most while staying fully aligned with your team.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
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