Pin Custom Fields in ClickUp
Using ClickUp effectively means keeping the information you care about front and center. Pinning Custom Fields lets you highlight key data at the top of your task or location so your team can see what matters most at a glance.
This guide explains exactly how to pin, unpin, and reorder pinned Custom Fields, plus important limits and behaviors to keep in mind.
What pinned Custom Fields do in ClickUp
Pinned Custom Fields give you a quick summary of important task details without opening or scrolling through every field. When you pin a field, it appears in a dedicated pinned area above the rest of your fields.
You can pin Custom Fields in two main locations:
- The Custom Fields section inside a task
- The Custom Fields area in a specific List, Folder, or Space
Pinned fields are visible to anyone who can see that task or location and has permission to view Custom Fields.
ClickUp requirements and limits for pinned Custom Fields
Before pinning anything, confirm that Custom Fields are available in your Workspace and on your current plan.
Plan availability in ClickUp
To use Custom Fields and pinned fields, your Workspace must be on one of the following:
- Unlimited Plan
- Business Plan
- Business Plus Plan
- Enterprise Plan
Pinned Custom Fields follow the same visibility and permission rules as standard Custom Fields in ClickUp.
How many Custom Fields you can pin in ClickUp
There are limits to how many fields you can pin in a single location:
- Up to 20 pinned Custom Fields per location (for example, per List, Folder, or Space).
- If you reach the 20-field limit, you must unpin one or more fields before pinning new ones.
These limits help ensure pinned sections stay focused and easy to scan.
How to pin Custom Fields in ClickUp
You can pin fields from either an individual task or from a location such as a List. The result is similar: the field appears in the pinned area. However, the way you access the pin controls is slightly different.
Pin Custom Fields from a task in ClickUp
Use this method when you are working inside a specific task and want its important fields to stand out immediately.
-
Open the task.
Navigate to the task where you want to pin fields. -
Locate the Custom Fields section.
Scroll to the Custom Fields area on the task view. -
Pin a Custom Field.
Next to the Custom Field you want to highlight, select the pin icon to move it into the pinned section. -
Review the pinned area.
Confirm that the field is now visible in the pinned Custom Fields row at the top of the section.
Repeat these steps for each additional field you want to pin, up to the maximum allowed.
Pin Custom Fields from a location in ClickUp
Use this method to control pinned fields at the List, Folder, or Space level. This is helpful when you want consistent pinned fields across multiple tasks.
-
Open the location.
Go to the List, Folder, or Space that contains the tasks you want to configure. -
Open the Custom Fields panel.
Find the Custom Fields section for that location. This may appear in the toolbar or sidebar, depending on your view. -
Pin the desired fields.
Next to each field you want to highlight, use the pin control to add it to the pinned Custom Fields area. -
Confirm visibility.
Check that the fields now appear in the pinned section for that location.
Pinning from a location helps standardize what your team sees when they open any task in that part of ClickUp.
Manage pinned Custom Fields in ClickUp
Once you have pinned some fields, you can easily change which ones are pinned and the order in which they appear.
Reorder pinned Custom Fields
The left-to-right order of pinned fields controls which ones people see first. To reorder pinned Custom Fields:
-
Open the pinned Custom Fields area.
Go to the task or location that contains the pinned fields. -
Drag and drop fields.
Click and drag a pinned Custom Field to a new position within the pinned section. -
Release to save the new order.
Drop the field where you want it to appear. The order updates immediately.
Use this to place the most critical fields, such as Priority or Status-related fields, at the far left where they are easiest to see.
Unpin Custom Fields
If a field is no longer essential, unpin it to keep the pinned area clean and within the limit.
-
Open the task or location.
Navigate to where the field is currently pinned. -
Find the pinned field.
Look in the pinned Custom Fields row for the field you want to remove. -
Select the unpin control.
Click the pin icon again to unpin the field. -
Confirm the change.
The field moves back into the regular Custom Fields list but still exists and retains its data.
Unpinning does not delete the Custom Field or its values; it only changes where it is displayed.
Best practices for pinned Custom Fields in ClickUp
To keep pinned Custom Fields useful and uncluttered, consider the following tips:
- Prioritize high-impact data. Pin fields that directly influence decisions, such as Priority, Due Date, or key financial values.
- Limit variety. Avoid pinning too many different types of fields. Focus on a small set that stays consistent within each List or Space.
- Review regularly. As your workflow changes, revisit pinned fields to remove outdated ones and add new, more relevant fields.
- Standardize by location. Use the same pinned fields for similar Lists or Folders so teams know what to expect.
Where to learn more about ClickUp features
For deeper details about how pinned Custom Fields behave, including visuals and any recent product updates, review the official documentation on the ClickUp Help Center: Pin Custom Fields.
If you are optimizing your workspace setup, processes, or documentation around ClickUp, you can also explore expert consulting and implementation resources at Consultevo.
Summary
Pinned Custom Fields make it easier to see important task and project information in ClickUp without digging through every field. By pinning from tasks or locations, reordering fields, and unpinning those you no longer need, you can keep your workspace focused and efficient while staying within the limit of 20 pinned fields per location.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
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