Pin Items to Your ClickUp Workspace
In ClickUp, you can pin important tasks and Docs to the bottom of your Workspace so they stay visible and accessible as you move through different views and locations.
This guide explains what pinned items are, how they behave, and the exact steps to pin, manage, and remove them.
What Are Pinned Items in ClickUp?
Pinned items are shortcuts to specific tasks or Docs that appear in a bar along the bottom of your Workspace. They are visible on almost every page, so you can jump back to key work in a single click.
When you pin something, ClickUp adds a small thumbnail to the bottom bar. This thumbnail shows the item type and name, making it easy to recognize what you pinned.
- Works with individual tasks
- Works with Docs, including nested Docs
- Shows everywhere except a few special pages
Where Pinned Items Appear in ClickUp
Pinned items are designed to be available without getting in the way of your main views. The pinned bar appears across most of your Workspace, with a few exceptions.
Places Where Pinned Items Are Visible
When you are working in these locations, the pinned bar remains visible along the bottom of your screen:
- Home
- Notifications
- Dashboards
- Everything view
- Spaces, Folders, and Lists
- Most task views and Docs
Places Where Pinned Items Are Hidden
In a few locations, ClickUp hides the pinned items bar so you have more room to focus:
- Whiteboards
- Calendar view in full-screen mode
- Pulse and other reporting-style pages, if applicable
Even when the bar is hidden, your pinned items are still saved. As soon as you return to a supported page, the bar appears again.
How Pinned Items Work in ClickUp
Pinned items behave like quick-access shortcuts, not copies of your tasks or Docs. Understanding how they work helps you keep your Workspace tidy.
- Pinned items are unique to each user; they are not shared across the Workspace.
- Pins are linked to the original item, so any edits you make are applied to the actual task or Doc.
- Removing a pin does not delete the task or Doc; it only removes the shortcut from the bar.
- You can pin multiple tasks or Docs and reorder them in the bar for faster access.
How to Pin a Task in ClickUp
You can pin tasks from almost anywhere you see them. Use these steps to pin a task to the bottom of your Workspace.
Steps to Pin a Task from a Task View
- Open the task you want to pin.
- Look for the ellipsis menu (three dots) in the top-right corner of the task window.
- Click the ellipsis to open the options menu.
- Select Pin to bottom.
- Confirm that the task now appears in the pinned items bar at the bottom of your ClickUp Workspace.
Steps to Pin a Task from a List View
- Navigate to the List that contains your task.
- Hover over the task row you want to pin.
- Click the ellipsis menu at the end of the row.
- Choose Pin to bottom from the dropdown menu.
- Check that the pinned task appears at the bottom of your screen.
You can repeat these steps to pin as many key tasks as you need.
How to Pin a Doc in ClickUp
Docs can also be pinned, allowing you to keep specifications, notes, or wikis available while you work in other areas of your Workspace.
Pin a Doc from the Doc Header
- Open the Doc you want to pin.
- In the top-right corner of the Doc, click the ellipsis menu.
- Select Pin to bottom.
- Verify that the Doc thumbnail appears in the pinned items bar at the bottom of ClickUp.
Pin a Doc from the Docs Sidebar
- Open any Doc so the Docs sidebar is visible.
- Hover over the title of the Doc you want to pin in the sidebar.
- Click the ellipsis that appears next to the Doc name.
- Choose Pin to bottom.
- Confirm that the Doc is now shown in your pinned items bar.
Pinned Docs are especially useful for reference material, such as process guides, team handbooks, or active meeting notes.
How to Open and Use Pinned Items in ClickUp
Once you have pinned tasks or Docs, you can open them at any time from the pinned bar.
Open a Pinned Task or Doc
- Look at the bottom of your Workspace for the pinned items bar.
- Hover over a pinned thumbnail to see the item name.
- Click the thumbnail to open the task or Doc in the main view.
Pinned items open in the same way as if you had navigated to them through Spaces, Folders, Lists, or Docs. You can edit, comment, or update them as usual.
How to Reorder Pinned Items in ClickUp
You can organize your pinned bar so the most important items are always in the same place.
- Move your cursor over the pinned items bar.
- Click and hold the thumbnail of the task or Doc you want to move.
- Drag it left or right to your preferred position.
- Release the mouse button to drop it in the new order.
This simple drag-and-drop action helps you group related tasks and Docs together for faster access.
How to Unpin Items in ClickUp
If you no longer need quick access to an item, you can remove it from the pinned bar without affecting the original task or Doc.
Unpin a Task or Doc from the Bottom Bar
- Locate the pinned item in the bar at the bottom of your Workspace.
- Hover over the thumbnail until you see additional options or a small close icon.
- Click the close or unpin option.
- Confirm that the item disappears from the pinned items bar.
The task or Doc itself remains in its original location within ClickUp; only the shortcut is removed.
Unpin Directly from the Item
- Open the pinned task or Doc.
- Click the ellipsis menu in the top-right corner.
- Select Unpin from bottom (or similar unpin option).
- Check that the item is no longer visible in the pinned bar.
Best Practices for Using Pinned Items in ClickUp
To get the most value from pinned items, use them intentionally and keep the bar focused.
- Pin only your highest-priority tasks and Docs to reduce clutter.
- Review your pinned bar weekly and unpin work that is complete or no longer relevant.
- Group related items by dragging them next to each other.
- Use pinned Docs for reference material you open multiple times per day.
- Use pinned tasks for work that is time-sensitive or blocked and needs constant attention.
More Help for Optimizing ClickUp Workflows
To explore additional ways to streamline your Workspace and improve productivity, you can review the original support documentation provided by the platform. The full article on pinned items is available on the official help center at this ClickUp support page.
If you want expert consulting on workflow design, automation, or technical setup, you can also visit Consultevo for specialized productivity and implementation services.
By pinning tasks and Docs strategically, you keep your most critical work visible at all times and make your ClickUp Workspace faster and easier to navigate.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
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