How to Manage Google Slides and PowerPoint Workflows in ClickUp

ClickUp can be your central hub for managing every task that goes into creating great presentations in Google Slides or PowerPoint. Instead of digging through folders and email threads, you can organize slides, assign work, track feedback, and document decisions in one place.

This how-to guide walks you through using ClickUp to plan, produce, and refine presentation decks from start to finish.

Why Use ClickUp for Presentation Projects

Before we dive into the steps, it helps to understand why a dedicated workspace is valuable when you compare Google Slides vs PowerPoint for everyday use.

• Keep every slide deck connected to clear tasks and owners
• Standardize processes whether your team prefers Google Slides or PowerPoint
• Capture feedback, comments, and change requests in one system
• Track due dates for drafts, reviews, and final approvals
• Maintain a history of what changed and why

The source comparison article at Google Slides vs PowerPoint outlines how each tool shines. Layering a strong work management system on top helps you get the best of both options.

Step 1: Set Up a ClickUp Space for Presentations

Start by creating a dedicated Space in ClickUp that holds all work related to presentation design and delivery.

1. Create a new Space and name it something like Presentations or Slide Decks.

2. Add key members of your marketing, sales, product, and leadership teams.

3. Define permissions so editors, reviewers, and stakeholders see only what they need.

Within your new Space, you can then create separate Folders and Lists for each type of deck you produce.

Organize Presentation Types in ClickUp

To keep work clean and predictable, structure ClickUp so that every team knows where their slide tasks live.

• Folders for categories such as:
  • Sales Decks
  • Training & Onboarding
  • Client Pitches
  • Internal Updates
• Lists for specific series or campaigns, for example:
  • Quarterly Business Reviews
  • Product Launch Webinars
  • New Hire Orientation

This structure lets you compare performance and reuse assets across decks created in Google Slides or PowerPoint without losing track of context.

Step 2: Create a Task for Every Deck in ClickUp

Each slide deck, regardless of whether it lives in Google Slides or PowerPoint, should have its own task in ClickUp.

1. Create a new task and name it after the deck, such as Q3 Product Roadmap Presentation.

2. Assign an owner responsible for managing the full life cycle of that deck.

3. Set start and due dates for major milestones, like first draft and final approval.

Attach Slides to ClickUp Tasks

Connect the actual presentation file to your task so nobody wonders where the latest version lives.

• Paste the link to the Google Slides file in the task description or comments.
• Attach the PowerPoint file directly to the task if you store it locally or in shared storage.
• Use a simple naming convention so your team understands which version is current.

With this setup, ClickUp becomes the single source of truth for where to find every deck and who owns it.

Step 3: Build a Repeatable ClickUp Workflow

Presentation work usually follows a predictable flow: plan, draft, review, finalize, and deliver. Converting that pattern into a clear workflow in ClickUp keeps everyone aligned.

Define Custom Statuses in ClickUp

Use custom statuses that reflect how slides move from idea to final version.

• Planning
• Drafting
• Under Review
• Revisions
• Approved
• Delivered

Assign each deck task a status and update it as you move through your process. This lets teams instantly see where every Google Slides and PowerPoint file stands.

Standardize Tasks With ClickUp Templates

Turn your best process into a reusable template so each new presentation starts with the right checklist and timeline.

1. Create a master task that includes all necessary subtasks, such as:

   • Define audience and goals
   • Gather existing assets and data
   • Outline slide structure
   • Create first draft in Google Slides or PowerPoint
   • Internal review and comments
   • Client or stakeholder review
   • Final edit and polish
   • Rehearsal and timing
   • Post-presentation follow-up

2. Save this master as a task template.

3. Apply the template whenever you create a new presentation task in ClickUp.

This ensures that no critical step is missed, whether your team prefers web-based collaboration or a desktop-first slide tool.

Step 4: Collaborate on Content in ClickUp

While Google Slides and PowerPoint offer commenting inside the slide deck, centralizing feedback in ClickUp keeps discussions connected to the bigger project.

Use Comments to Streamline Feedback

Encourage reviewers to log high-level feedback in the ClickUp task rather than scattering notes across emails and chat threads.

• Tag teammates directly in comments when their input is needed.
• Convert important comments into actionable subtasks.
• Resolve comments once changes are made for clear history.

This approach lets you track who requested what, how you responded, and when issues were closed.

Track Slide Changes and Versions in ClickUp

To avoid confusion between Google Slides and PowerPoint versions, document important changes in your task activity.

• Note major updates in the description, such as new data sources or messaging shifts.
• Add checklist items for specific revision rounds.
• Store links to previous versions if you need a rollback path.

Over time, ClickUp builds a living record of how your presentation evolved.

Step 5: Manage Deadlines and Dependencies in ClickUp

Presentation work often depends on other work, like data analysis, design assets, or approvals. Managing all those moving parts inside ClickUp helps you avoid last-minute stress.

Schedule Milestones for Presentation Work

Use due dates, start dates, and milestones to keep every piece of your presentation workflow on track.

• Set a milestone for the first draft of the deck.
• Create another milestone for final approval.
• Plan a rehearsal or dry run a few days before delivery.

These time markers make it easy to see upcoming work from your calendar or timeline views.

Link Related Tasks in ClickUp

When presentations depend on other deliverables, create task relationships so nothing falls through the cracks.

• Link data-reporting tasks that feed charts and graphs in your slides.
• Connect design tasks that produce icons, images, or templates.
• Associate presentation tasks with broader initiatives or campaigns.

With everything connected, ClickUp helps you understand the full impact of delays and keep your schedule realistic.

Step 6: Evaluate and Improve With ClickUp Reports

Once you have several decks under your belt, use reporting and views to refine how you build and deliver presentations.

Review Workload and Capacity

Examine which team members frequently own slide tasks so you can balance the load more fairly.

• Check how many presentation tasks each person has in progress.
• Review average time from planning to delivery.
• Identify bottlenecks, such as slow reviews or final approval delays.

Use these insights to adjust your ClickUp workflow, statuses, or templates.

Refine Your Presentation Process in ClickUp

As you learn what works best with Google Slides and PowerPoint, keep improving your setup.

• Update templates with new subtasks or checklists.
• Add more detailed custom fields, such as audience type or presentation format.
• Document best practices in a dedicated knowledge List.

Over time, your ClickUp workspace becomes a proven playbook for repeatable, high-quality presentations.

Next Steps: Connect ClickUp to Your Broader Systems

Managing presentations effectively is part of a larger operations picture. To extend your setup further, consider pairing your workspace with expert implementation resources.

For example, you can explore services from partners like Consultevo, who specialize in process design and tool optimization. Combining expert guidance with a structured ClickUp environment can help you unlock even more value from your Google Slides and PowerPoint workflows.

By following the steps in this guide, you turn ClickUp into a reliable, repeatable system for planning, building, and refining presentation decks, no matter which slide platform your team prefers.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

Get Help

“`