Record SyncUp meetings in ClickUp
Recording a SyncUp in ClickUp helps you capture important discussions, decisions, and action items so your whole team can review them later. This guide walks you through how to start, stop, and manage SyncUp recordings, as well as how to control who can view or download them.
All steps below are based on the official instructions available in the ClickUp SyncUp recording documentation.
Before you record a SyncUp in ClickUp
Before you start recording, make sure your workspace and meeting are prepared. SyncUp is designed to help teams collaborate in real time, and recording adds an extra layer of clarity and accountability.
- Confirm you are using the ClickUp web app or desktop app with audio and video correctly configured.
- Ensure you have permission in your workspace to record a SyncUp session.
- Notify attendees that the meeting will be recorded so everyone is aware.
You can use these recordings for onboarding, client reviews, or as documentation alongside your regular tasks and docs inside ClickUp.
How to start a SyncUp recording in ClickUp
Once your SyncUp is running, you can start recording from the meeting controls. The interface is designed to keep the workflow simple so you can stay focused on the conversation.
Step-by-step: Start recording your ClickUp SyncUp
- Open your SyncUp session in ClickUp.
- Locate the meeting toolbar, usually at the bottom or top of the SyncUp window.
- Click the option labeled Record or the recording icon.
- Confirm that you want to start recording if a confirmation prompt appears.
- Look for a visual indicator, such as a red recording icon, to verify the SyncUp is being recorded.
When the recording is active, the indicator helps everyone see that the meeting is being captured. This makes it easy to stay compliant with internal communication policies while using ClickUp.
Stop or pause a SyncUp recording in ClickUp
You can stop the recording at any time, for example when a confidential topic comes up or the meeting is ending. Some environments may also allow pausing instead of stopping.
Stop recording your ClickUp SyncUp
- In the SyncUp controls, find the active recording indicator or button.
- Click Stop to end the recording.
- Wait for confirmation that the recording has been saved or is processing.
After you stop recording, ClickUp processes the file and prepares it for viewing. Processing time can vary based on the length of the SyncUp and your connection.
Optional: Pause and resume
If pausing is available in your environment, you can pause when certain segments do not need to be recorded:
- Click the Pause button in the SyncUp toolbar.
- When you are ready to continue, click Resume.
This approach keeps your ClickUp recording focused on the most important parts of the meeting.
Access your SyncUp recordings in ClickUp
After processing, your SyncUp recordings are available directly in your workspace. Location and exact labels may depend on your workspace setup, but the general flow is similar.
Find a ClickUp SyncUp recording
- Navigate to the area where SyncUp sessions are listed in ClickUp.
- Locate the past SyncUp you want to review.
- Look for a recording icon, link, or section attached to that SyncUp.
- Click the recording to open and play it.
From the playback view, you can typically control volume, scrub through the timeline, and review important sections of the SyncUp recording.
Manage sharing and permissions for ClickUp SyncUp recordings
Controlling who can watch or download a recording is essential for security and collaboration. ClickUp gives workspace owners and admins options to manage access.
Share a ClickUp SyncUp recording with your team
- Open the specific SyncUp recording you want to share.
- Find the Share or access settings option.
- Choose who can view the recording, such as:
- Anyone with the link within your workspace
- Specific people or teams
- Restricted to admins or hosts only
- Copy the sharing link and send it via task comments, chat, or email.
This ensures the right people can revisit key decisions made during the ClickUp SyncUp.
Control download and privacy options
Depending on workspace settings, you may also be able to fine-tune privacy and download options:
- Allow or block downloading of the recording.
- Restrict sharing outside your workspace.
- Limit playback to certain roles or groups.
These settings help you keep sensitive information secure while still making ClickUp SyncUp recordings easy to reference.
Use ClickUp SyncUp recordings in your workflow
Once your recordings are stored, you can integrate them into your normal project workflows. This helps turn meetings into actionable follow-up.
Connect recordings to ClickUp tasks and docs
- Attach a SyncUp recording link to a related task so assignees can review context.
- Add the recording link to a ClickUp Doc that summarizes the meeting.
- Use recordings for onboarding new teammates to existing projects.
Linking recordings directly to your work gives your team clear reference points and reduces miscommunication.
Best practices for recurring SyncUp meetings
If your team hosts recurring SyncUp sessions in ClickUp, consider these practices:
- Use a consistent naming convention for each recording, such as date and project name.
- Add a short summary in the description field so viewers know what the recording covers.
- Regularly review and archive old recordings according to your company policy.
This keeps your ClickUp workspace clean while still preserving important history.
Troubleshooting ClickUp SyncUp recording issues
If you run into problems while recording or viewing a SyncUp, a few quick checks can often resolve them.
Recording won’t start or stops unexpectedly
- Confirm your network connection is stable.
- Make sure you have permission in ClickUp to record SyncUp sessions.
- Close other apps that may be using your microphone or camera.
- Restart the ClickUp app or reload your browser tab and try again.
Playback or access problems
- Check that the recording has fully processed before trying to play it.
- Verify that you have been granted access to the recording.
- Clear your browser cache or switch browsers if playback is choppy.
- Ask a workspace admin to review sharing and permission settings.
If issues persist, consult the official ClickUp help center article on recording a SyncUp or open a support ticket with your workspace details.
Next steps for optimizing your ClickUp workspace
Recording SyncUp meetings is just one way to improve visibility and alignment in ClickUp. To build a more complete workflow, consider pairing recordings with task templates, documentation, and automation so follow-up work happens consistently.
For teams that want expert help implementing a scalable workspace, you can explore consulting services from partners like Consultevo, who specialize in process optimization and tool configuration.
By combining structured SyncUp recordings with organized tasks and docs, your ClickUp workspace becomes a single source of truth where every important decision is captured, searchable, and easy to revisit.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
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