Recurring reminders in ClickUp

Recurring reminders in ClickUp help you automate repeating work so you never miss important follow-ups, daily habits, or routine checklists. This guide explains how to create, edit, and manage recurring reminders step-by-step.

What are recurring reminders in ClickUp?

A recurring reminder is a personal reminder that automatically repeats on a schedule you choose. You can configure the repeat pattern so the reminder reappears after you complete it or on a fixed timetable.

These reminders are useful for:

Daily, weekly, or monthly personal tasks
Regular follow-ups with clients or teammates
Time-blocking and routine planning
Lightweight reminders you do not want as full tasks

How recurring reminders work in ClickUp

Recurring reminders behave similarly to recurring tasks in ClickUp, but they live in your personal reminders area instead of a specific Space, Folder, or List. Each reminder can have a due date, repeat schedule, and optional details.

Key points to understand:

Each new occurrence is created automatically when the recurrence rule is triggered.
You can complete or delete individual occurrences without changing the entire series.
You control whether the next reminder appears after completion or based on a calendar pattern.

Open reminders in ClickUp

Before you set the schedule, you need to open your reminders panel.

Log in to ClickUp.
Open the Home or Notifications area, depending on your layout.
Locate the Reminders section in the sidebar or header.
Click Reminders to see your existing items.

The reminders view is where you will create and update recurring items.

Create a new recurring reminder in ClickUp

Use these steps to create a fresh reminder and make it repeat.

Open the Reminders panel.
Click the button or field to create a new reminder.
Enter a clear title that describes what you need to remember.
Optionally, add extra details in the description field, such as links, checklists, or context.
Set a due date and time so you know when the reminder should appear.
Look for the recurrence or repeat options under the due date settings.
Choose a repeat schedule that fits your workflow.
Save the reminder to activate the recurring pattern.

Configure recurring reminder schedules in ClickUp

When you turn a reminder into a recurring reminder, you choose how often it should repeat and what triggers the next occurrence.

Select a repeat frequency in ClickUp

The repeat frequency defines how often the reminder recurs. Common options include:

Daily: Perfect for habits, end-of-day reviews, and check-ins.
Weekly: Use this for team sync prep, weekly reports, or recurring calls.
Monthly: Ideal for invoicing, billing checks, or monthly planning.
Custom intervals: Set a specific number of days, weeks, or months.

Choose a trigger for the next reminder in ClickUp

Depending on your needs, you can configure the next occurrence to be created:

Based on completion: The new reminder is scheduled after you complete the current one.
Based on the calendar: The reminder appears at a fixed date and time, even if you have not completed the last one.

Choosing completion-based recurrence is useful for tasks that depend on your progress, while calendar-based recurrence is better for fixed events and deadlines.

Adjust date options for recurring reminders in ClickUp

Some recurring patterns allow extra rules. For example, you may be able to choose:

Specific days of the week for weekly reminders.
A particular day of the month or the first/last weekday.
Start and end dates for the reminder series.

Review these settings carefully so the reminder appears exactly when you expect it.

Edit existing recurring reminders in ClickUp

You can change a recurring reminder at any time without recreating it.

Open the Reminders panel.
Locate the recurring reminder you want to edit.
Click the reminder to open its details.
Update the title, description, due date, or time if needed.
Adjust the recurrence options to modify the schedule.
Save your changes so they apply to future occurrences.

Depending on the interface, you may be asked whether the changes apply to a single occurrence or the entire series. Choose the option that matches your intent.

Pause or stop recurring reminders in ClickUp

When you no longer need a recurring reminder, you can pause or stop it to keep your reminders list clean.

Stop the recurring series

If you want to permanently end a series:

Open the reminder details.
Locate the recurrence settings.
Disable the repeat option or clear the schedule.
Save your changes.

This prevents future occurrences from being created.

Delete a single occurrence

Sometimes you only need to remove one instance without affecting the entire recurring series.

Find the specific reminder occurrence in your list.
Use the delete or remove option for that item.
Confirm the deletion.

The series will continue to generate future reminders based on the recurrence rule.

Best practices for recurring reminders in ClickUp

To get the most value from recurring reminders, follow these suggestions.

Keep titles clear: Use short, action-based titles so you know exactly what each reminder means.
Avoid overlapping recurrences: Make sure similar reminders use a single well-structured recurrence rather than several separate ones.
Review regularly: Periodically check your recurring reminders to ensure they still match your workflow.
Use descriptions for context: Add links, notes, or short checklists so you can act on the reminder immediately.

Learn more about recurring reminders in ClickUp

For full product details and the most up-to-date interface screens, read the official documentation on recurring reminders in ClickUp here: Recurring reminders help article.

If you want strategic guidance on implementing recurring reminders and broader workflow systems, you can also explore expert productivity and ClickUp consulting resources at Consultevo.

By configuring recurring reminders effectively, you can use ClickUp as a reliable personal assistant that keeps repeated work under control, minimizes manual scheduling, and helps you stay consistent with your routines.

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