How to Make Custom Fields Required in ClickUp
In ClickUp, you can ensure consistent information on tasks by making Custom Fields required. This guide shows you how to turn on the Required Fields ClickApp, configure required Custom Fields, understand limitations, and manage these settings at every level of your Workspace.
What are Required Custom Fields in ClickUp?
Required Custom Fields in ClickUp are fields that must be completed before a task can be created or moved into a specific List or location. They help teams standardize data entry and reduce missing information.
When a Custom Field is required, people creating or updating tasks will see a prompt to fill in the field. They cannot finish creating the task or move it into the target List until all required fields are complete.
Prerequisites for Using Required Fields in ClickUp
Before you can make a Custom Field required, your Workspace must meet these conditions:
- Your Workspace must be on the Business Plan or higher.
- The Required Fields ClickApp must be turned on at the Workspace level.
- You need permission to manage ClickApps or to adjust List settings where you want required fields.
Once these requirements are in place, you can configure required Custom Fields on individual Lists.
How to Enable the Required Fields ClickApp in ClickUp
To start using required Custom Fields, first enable the Required Fields ClickApp.
Steps to turn on the Required Fields ClickApp
- Open your Workspace settings.
- Navigate to the ClickApps section.
- Find the Required Fields ClickApp.
- Switch the toggle On to enable it for the entire Workspace.
After you enable this ClickApp, you can mark fields as required at the List level across Spaces and Folders in ClickUp.
How to Make a Custom Field Required in ClickUp
With the ClickApp enabled, you can set up required Custom Fields on any List where you need stricter data entry.
Step-by-step: Set a required Custom Field on a List
- Open the List in ClickUp where you want to require data.
- Go to the three-dot List settings menu or open the Custom Fields manager for that List.
- Locate the Custom Field you want to make required. You can either:
- Use an existing Custom Field, or
- Create a new Custom Field (such as dropdown, text, number, date, etc.).
- In the Custom Field options, enable the setting labeled Required or Make this field required.
- Save your changes.
Now, whenever someone creates or moves a task into that List in ClickUp, they must complete this Custom Field before the action can be finished.
How required fields behave on tasks
After you set a field as required, ClickUp enforces this rule in several ways:
- When creating a new task in the List, people see an indication that the field is required.
- If they try to create or move a task without completing a required field, the app shows a warning or validation message.
- The task cannot be successfully created or moved until every required Custom Field has a valid value.
This helps keep your task data consistent and avoids incomplete records.
Managing Required Custom Fields Across ClickUp
Required Custom Fields are configured at the List level, but they can affect how tasks move throughout ClickUp.
Editing or removing a required Custom Field
You can adjust a required Custom Field at any time:
- Open the relevant List.
- Go to the Custom Fields manager.
- Find the required field.
- To change behavior, you can:
- Turn off the Required setting.
- Edit the field type or options (for example, change dropdown options).
- Remove the Custom Field from the List if it is no longer needed.
When you remove or stop requiring a field, ClickUp no longer prevents task creation or movement based on that field.
How required fields interact with task movement
When you move tasks between Lists, ClickUp checks for any required Custom Fields in the destination List.
- If a required field exists in the destination List and the task does not have a value, you will be prompted to fill it in.
- Tasks cannot be moved until all required fields in the destination List are completed.
- Required settings are specific to each List, so a field may be required in one List but optional in another.
This behavior lets teams enforce different data rules in different parts of ClickUp while still using the same Custom Fields.
Limitations of Required Custom Fields in ClickUp
There are a few important limitations and behaviors to keep in mind:
- Required Custom Fields are enforced only where the Required Fields ClickApp is enabled and configured.
- Some views or imports may not prompt for required fields until the task is opened or moved into a List that has requirements.
- Required logic applies at the List level; it does not automatically apply to all Lists in a Space unless configured on each List.
These constraints help keep the feature predictable while still allowing flexibility for complex Workspaces in ClickUp.
Best Practices for Using Required Custom Fields in ClickUp
To get the most value from required fields without creating friction, follow these recommendations:
- Limit the number of required fields: Only require data that is essential for your workflow, such as priority, owner, or client.
- Use clear names and descriptions: Make sure people understand why a field is required and what data to enter.
- Standardize across Lists: When possible, use the same Custom Fields and requirement rules in related Lists to reduce confusion.
- Review requirements regularly: As processes change, revisit which fields are actually necessary to keep ClickUp flexible.
Thoughtful use of requirements can improve reporting, automation, and collaboration across your Workspace.
More resources on ClickUp Custom Fields
To dive deeper into the feature set, you can review the official help document on making Custom Fields required in ClickUp here: Make Custom Fields required.
If you need help designing scalable structures, workflows, or automation strategies around Custom Fields and other ClickUp features, you can explore consulting resources such as Consultevo for additional guidance.
By enabling the Required Fields ClickApp, configuring required Custom Fields at the List level, and applying best practices, teams can ensure that every task in ClickUp contains the information needed to execute projects reliably and efficiently.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
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