How to Set Default Views in ClickUp
In ClickUp, you can set a default view so every time you open a location, you immediately see work in the layout that suits your team best. This guide explains how to set default views for yourself, for everyone in a workspace, and how to reset those defaults when needed.
What a Default View Does in ClickUp
A default view controls which view opens first for specific locations, such as:
- Everything level
- Workspace level
- Space level
- Folder level
- List level
Once a default is set, that view automatically loads when you visit the location, unless you manually choose a different view while you are working.
Types of Default Views in ClickUp
There are two main default types you can configure:
- My default: A personal default view that affects only your account.
- Everyone's default: A shared default that becomes the first view for all members, unless they override it with their own personal setting.
You can assign both a personal and a shared default to the same location. When both exist, your personal default takes priority for you, while other people see the shared option.
Permissions for Setting Defaults in ClickUp
Not every user can set organization-wide defaults. Permissions depend on both the location and the type of default you want to set:
Who Can Set a Personal Default in ClickUp
- Any guest, member, or admin can set their own personal default at the Workspace, Space, Folder, or List level.
- At a specific List location, you must have view access to that List to set a default view for yourself.
Who Can Set an Everyone's Default in ClickUp
To set an organization-wide default:
- You must be a Workspace owner or admin to configure a default for everyone at the Workspace, Space, or Folder level.
- At the List level, you need both edit permissions for the List and edit permissions for the view you want to set as default.
Default Views on Everything in ClickUp
At the Everything level, you can only set a personal default, not an everyone's default. Any guest, member, or admin can choose which view opens first when they access Everything.
How to Set a Default View in ClickUp
Follow these steps to configure a default view at any level:
- Open the location where you want to set a default (Everything, Workspace, Space, Folder, or List).
- Choose the view you want to make default, such as List, Board, Calendar, or any custom view already created.
- In the view's header, click the three-dot menu to open view options.
- Click Default view.
- Select one of the following options:
- Set as my default to make it your personal first view.
- Set as everyone's default if you have the required permissions and want all users to see this first.
After saving, opening that location will automatically load your chosen default view.
How to Change Your Default View in ClickUp
If your workflow changes, you can update which view opens first.
Change a Personal Default View
- Go to the location where you already have a personal default.
- Switch to the new view you want to use as your default.
- Open the three-dot menu in the view header.
- Click Default view.
- Choose Set as my default.
Your new choice replaces your old personal default for that location.
Change an Everyone's Default View
To update a global default for your workspace:
- Open the relevant Workspace, Space, Folder, or List.
- Select the view you want to make the new shared default.
- Click the three-dot menu in the view header.
- Choose Default view.
- Select Set as everyone's default (requires owner or admin permissions at higher levels, and edit permissions at the List level).
This new default will appear first for users who do not have their own personal default set for that same location.
How to Reset Default Views in ClickUp
You can remove default settings when they no longer fit your team's needs.
Turn Off a Personal Default View
- Go to the location where your personal default is set.
- Open the three-dot menu for the current default view.
- Click Default view.
- Choose Remove my default or a similar option to clear your personal setting.
After removing it, the location will use any existing everyone's default or simply open the first available view.
Turn Off an Everyone's Default View
To remove a shared default view for all users:
- Open the location that currently has an everyone's default.
- Click into that default view.
- Use the three-dot menu in the view header.
- Select Default view.
- Choose the option to remove everyone's default.
Once removed, members will see the first available view unless they have set up their own personal defaults.
Best Practices for Default Views in ClickUp
To make the most of default views in your workspace:
- Use personal defaults to match your own role, such as setting List view for detailed work or Board view for agile workflows.
- Use everyone's defaults to standardize how teams see priorities and status at each location.
- Regularly review defaults as projects evolve to keep the first view aligned with your current process.
- Limit global changes to workspace owners and admins to avoid confusion.
Additional Resources for ClickUp Users
If you want strategic help designing your workspace structure and view hierarchy, you can work with ClickUp specialists through partners like Consultevo.
For the original product documentation on setting default views, see the official Help Center article: Set a default view in ClickUp.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
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