How to Share Audio on Microsoft Teams with ClickUp

Learning how to share audio on Microsoft Teams is essential for smooth meetings, and combining it with ClickUp makes your calls, notes, and action items easier to manage in one place.

Below is a complete, easy-to-follow guide that walks through sharing system sound, troubleshooting common issues, and organizing your meeting workflows more efficiently.

What You Need Before You Start with ClickUp

Before you share audio on Teams or build a workflow in ClickUp, make sure a few basics are ready:

• A stable internet connection
• The Microsoft Teams desktop app installed
• Updated audio drivers on your device
• Host or presenter permissions in a Teams meeting

If you also plan to document and track meeting follow-ups, create a simple task list in ClickUp where you’ll capture notes and action items from your calls.

How to Share Audio on Teams Desktop

The Microsoft Teams desktop app offers the most reliable way to share system sound for videos, music, and app audio.

Step-by-Step: Share System Audio While Presenting

1. Join or start a meeting
   Open Microsoft Teams, then join an existing meeting or start a new one.

2. Open the share tray
   In the meeting controls, click the Share icon (an arrow pointing up or a rectangle with an arrow, depending on your version).

3. Enable system audio
   In the sharing panel, toggle on Include computer sound or Include system audio. This option ensures participants hear audio from your device.

4. Select what to share
   Choose one of the following:

   • Entire screen
   • A specific window (for example, a browser with a video)
   • A PowerPoint presentation

5. Play your audio or video
   Start playing the audio or video on your device. Attendees should now hear it alongside your screen share.

Once the clip is finished, you can toggle off system audio and continue presenting only your screen or slides.

Tips for Better Audio Quality During Calls

• Use headphones to reduce echo and feedback
• Close unused apps that may interfere with sound
• Lower your system volume slightly if participants report distortion
• Pause desktop notifications to avoid distracting sounds

How to Share Audio on Teams Web

Teams on the web has more limitations than the desktop app, and some browsers handle system audio differently.

Share a Tab with Audio in the Browser

1. Use a supported browser
   Open Teams in Microsoft Edge or Google Chrome for the best audio-sharing support.

2. Join the meeting from the browser
   Sign in to Teams on the web and enter your meeting.

3. Open the share tray
   Click Share in the meeting controls.

4. Select a browser tab
   Choose the specific tab that contains your video or audio source.

5. Enable tab audio
   Check the option such as Share tab audio or Include audio in the browser prompt.

6. Start playback
   Play your media in that tab and confirm participants can hear it.

For longer or more audio-heavy presentations, the desktop version typically provides more stable and consistent sound sharing.

How to Share Audio on Teams Mobile

On mobile devices, Teams is primarily designed for microphone-based audio, not full device sound sharing.

What You Can Do on Mobile

• Share your screen to show slides or apps
• Use your phone’s microphone to speak to participants
• Play audio through your mic (less reliable and usually lower quality)

For best results with high-quality sound, use the desktop app and keep your meeting notes and tasks organized in ClickUp from your main workstation.

Common Audio Sharing Problems and Fixes

Audio issues are common during Teams meetings. Here are quick fixes you can try before or during a call.

Participants Can’t Hear the Audio

• Confirm Include computer sound or Share tab audio is enabled
• Check if your system volume or app volume is muted
• Verify that you’re sharing the correct screen or window
• Ask one participant to rejoin to rule out a local issue

Audio Is Too Quiet or Too Loud

• Adjust your device’s master volume
• Lower the video player’s volume and test again
• Ask participants to check their own system volume or Teams volume slider

Audio Echo or Feedback

• Use headphones instead of speakers
• Ask anyone in the same room to mute their mics
• Mute yourself while your video or song is playing if your mic is not needed

How ClickUp Helps You Run Better Teams Meetings

Once you know how to share audio in Teams, the next step is capturing decisions and tasks. This is where ClickUp becomes a powerful companion to your calls.

Plan Your Meetings in ClickUp

Create a recurring task in ClickUp for weekly or monthly meetings and attach your Teams meeting link to the task description. Add checklists for topics, demos, and audio or video segments you need to share.

• Store agendas in a ClickUp Doc linked to your meeting task
• Add custom fields for meeting owner, priority, and channel
• Attach supporting files, slides, and reference links

Take Live Notes with ClickUp During Calls

When sharing audio or presenting slides in Teams, open a ClickUp Doc or task in a separate window to capture key points in real time.

• Record talking points, timestamps, and decisions
• Convert any bullet into an action item assigned to a teammate
• Tag people and link related tasks so nothing is lost after the meeting

Track Action Items After the Meeting

After your Teams call, review your notes in ClickUp and turn them into trackable work.

1. Create or update tasks for deliverables mentioned in the call
2. Set due dates and priority levels
3. Use comments and @mentions to clarify follow-up questions
4. Monitor progress in List, Board, or Calendar views

This workflow keeps audio-heavy demos, stakeholder reviews, and training sessions connected to clear, traceable tasks.

Advanced Tips: Combine Teams and ClickUp Workflows

To get even more value from your meetings, connect the way you share audio in Teams with repeatable processes in ClickUp.

Create a Repeatable Meeting Template in ClickUp

• Build a task template for recurring Teams calls
• Include subtasks for Share audio check, Record meeting, and Review action items
• Attach links to important resources and demos you’ll play

Centralize Resources After Audio-Heavy Meetings

When a session includes multiple audio or video clips, store all links and files in a single ClickUp folder or list.

• Upload recordings and slide decks
• Link to the original how-to reference at this Teams audio sharing guide
• Document known audio issues and resolutions for your team

Improve Collaboration Beyond Teams and ClickUp

To further enhance your digital collaboration and SEO strategy around productivity tools, explore expert resources like Consultevo, which covers optimization and systems that work well alongside platforms such as ClickUp and Teams.

By mastering how to share audio on Microsoft Teams and using ClickUp to organize your agendas, notes, and follow-ups, your team can run smoother, more engaging meetings and keep every outcome actionable.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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