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Share Items in ClickUp

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How to Share Items and AI Responses in ClickUp

ClickUp lets you securely share tasks, Docs, views, and Whiteboards using public links, so you can collaborate with people inside or outside your Workspace while keeping control over privacy and access.

This guide explains how to enable public sharing, create and manage public links, and understand how AI-generated responses are shared with external people.

Understand Public Sharing in ClickUp

Public sharing in ClickUp allows you to generate a unique link for supported items so others can view, and sometimes interact with, your work without needing a Workspace account.

You can share items from the following places:

  • Sidebar and views
  • Docs and pages
  • Tasks and subtasks
  • Whiteboards

Depending on the item and your settings, guests can:

  • View content
  • Comment (when permitted)
  • Submit or update form-based inputs

Enable Public Sharing in ClickUp Workspace

Before members can create public links, a Workspace owner or admin must enable the sharing setting.

  1. Open your Workspace and go to Settings.
  2. Navigate to the Security & Permissions section.
  3. Locate the option to allow public sharing of items.
  4. Toggle the setting on to enable public sharing across ClickUp.

Once enabled, members with the right permissions can create and manage public links for supported items.

Create Public Links for ClickUp Items

You can generate public links from several places in ClickUp, depending on the type of item you want to share.

Share ClickUp Docs with a Public Link

  1. Open the Doc you want to share.
  2. Click the Share button in the Doc header.
  3. Select the option to create a public link.
  4. Choose the level of access (view only or other available options).
  5. Copy the link and share it with external people as needed.

When a public link is active, people with the URL can open the Doc in a browser without logging in.

Share ClickUp Tasks and Views

  1. Open the task or view you want to share.
  2. Click the Share or Public link option in the header or settings menu.
  3. Enable the public link toggle for that item.
  4. Adjust additional options, such as allowing comments (if available).
  5. Copy the generated link and send it to stakeholders.

Shared tasks or views display relevant details based on your configuration, allowing external people to review work without full Workspace access.

Share ClickUp Whiteboards

  1. Open the Whiteboard you want to share.
  2. Click Share in the top-right corner.
  3. Turn on the public sharing option for the Whiteboard.
  4. Set available permissions, such as viewing or limited interaction (when offered).
  5. Copy and distribute the link to collaborators.

Public Whiteboards help you collaborate visually with people who are not members of your Workspace.

Manage and Revoke Public Links in ClickUp

You stay in control of who can see your shared items by updating or turning off public links at any time.

Update ClickUp Sharing Settings for an Item

  1. Open the shared task, Doc, view, or Whiteboard.
  2. Click the Share or Public link option.
  3. Review the current access settings.
  4. Adjust permissions, such as turning comments on or off (if supported).
  5. Save your changes to immediately update what external viewers can do.

Disable a Public Link in ClickUp

  1. Open the item whose link you want to revoke.
  2. Click Share.
  3. Turn off or delete the public link.
  4. Confirm the change if prompted.

After you disable a link, anyone who tries to open it will no longer be able to access the item.

How AI Responses Are Shared in ClickUp

AI features in ClickUp can generate content, summaries, and other responses that may appear in tasks, Docs, comments, or other supported locations. When these responses are inside an item with a public link, external viewers may see the AI-generated content along with the rest of the shared information.

Key points about AI responses and sharing:

  • AI-generated content is treated like any other content inside the shared item.
  • If the item is shared publicly, AI responses visible in that item may also be visible to people with the public link.
  • Revoking or changing the public link affects access to both human-written and AI-generated content.

To keep sensitive AI output private, make sure you only enable public sharing on the items you intend to expose and review the content before generating or sending out the link.

Privacy and Security Considerations in ClickUp

Sharing items in ClickUp is powerful, but it is important to manage risk and protect sensitive data.

Best Practices for Secure Sharing

  • Only enable public sharing for items that are safe for external viewing.
  • Regularly review items that have active public links.
  • Remove public links once collaboration is complete.
  • Avoid including confidential data in Docs, comments, or AI responses that are shared publicly.

Workspace admins can periodically audit public sharing settings to ensure they align with your organization’s security policies.

Learn More About ClickUp Public Sharing

For detailed reference and the latest updates about how to share items and AI responses, review the official documentation at this ClickUp help center article.

If you need expert help improving how your workspace is structured or documented, you can also consult external specialists, such as the team at Consultevo, who focus on process design and optimization.

By understanding how public links work, how AI responses are shared, and how to manage access safely, you can use ClickUp to collaborate efficiently while still protecting your team’s information.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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