Share Public Links in ClickUp

Sharing work with people outside your workspace is easy in ClickUp when you use secure public links. This guide explains how to create, manage, and revoke public links so clients, stakeholders, or teammates without accounts can still view or collaborate on your work.

Public sharing gives you flexible ways to present tasks, views, and documents while controlling exactly what visitors can see and do.

What Public Links Do in ClickUp

Public links let you share specific items or locations from your workspace without requiring someone to sign in. You stay in control of visibility and permissions while giving fast access to the right information.

You can use public links to:

• Share read-only project status with clients.
• Collect feedback on documents or whiteboards.
• Present dashboards during meetings.
• Showcase roadmaps or timelines to stakeholders.

Public links are ideal when you need transparency but do not want to create full user accounts for every viewer.

What You Can Share with ClickUp Public Links

In ClickUp, public links support many different locations and items across your workspace. Availability may depend on your plan and permissions.

Supported locations and views in ClickUp

You can usually share:

• Views within a Space, Folder, or List (such as List view, Board view, or Calendar view).
• Dashboards used to report status or metrics.
• Docs, Whiteboards, and other collaborative items.
• Specific tasks (depending on configuration and plan).

Each public link is unique to the view or item you share, allowing you to tailor access for different audiences.

Permission levels for public links in ClickUp

When you generate a public link, you can typically choose what visitors can do:

• View only: Guests can see data but cannot edit.
• Comment or interact: Guests can leave feedback or collaborate where enabled.
• Edit (where supported): Guests can update content such as Docs or Whiteboards.

These options help you balance openness with control for every shared link.

How to Turn On Public Sharing in ClickUp

Before you can create a public link for a location or item, public sharing must be allowed in your workspace settings. Workspace owners and admins usually manage this.

1. Open your workspace settings from your profile or sidebar.

2. Locate the Sharing or Security section.

3. Make sure that public sharing or public links are enabled for the workspace.

4. Review any global controls, such as password protection or domain restrictions, if available on your plan.

Your workspace settings define what is possible with public links across all Spaces, Folders, Lists, and items.

Create a Public Link for a View in ClickUp

Once sharing is allowed, you can create a public link directly from a view inside ClickUp. The exact labels may differ slightly by view type, but the flow is similar.

1. Open the Space, Folder, or List that contains the view you want to share.

2. Select the specific view tab (for example, List, Board, Calendar, Gantt, or Timeline).

3. Click the view settings or ellipsis menu, usually shown with three dots.

4. Choose the option to Share or Public link.

5. Turn on the toggle to enable a public link for this view.

6. Configure permissions, such as view-only or comment access, and set any protection options available.

7. Copy the generated link and send it to your audience.

Anyone with the link can open the shared view in their browser, without needing a full account, while you maintain control from your ClickUp workspace.

Share Docs and Other Items with ClickUp Public Links

Docs, Whiteboards, and other items have their own sharing menus in ClickUp. You manage public links directly from the item.

Share a Doc publicly in ClickUp

1. Open the Doc you want to share.

2. Click the Share button in the Doc header.

3. Find the public or web link section of the sharing dialog.

4. Enable the public toggle to generate a link.

5. Choose whether visitors can view, comment, or edit, if those options are offered.

6. Copy the link and share it with clients or external collaborators.

Public Docs are useful for publishing guides, proposals, or meeting notes while keeping editing rights limited to trusted collaborators inside ClickUp.

Share Dashboards via public link in ClickUp

1. Open the Dashboard you want to present.

2. Use the dashboard settings or sharing menu.

3. Turn on public access or generate a public link.

4. Set whether viewers can interact with widgets where supported.

5. Copy and distribute the link to stakeholders.

Dashboards shared by public links are ideal for real-time reporting to leadership or clients without requiring them to sign in.

Control Access and Security for Public Links in ClickUp

Security is critical when using public links. ClickUp provides several ways to reduce risk while still allowing external access.

Best practices for safe sharing in ClickUp

• Only share the minimum data needed for your audience.
• Use view-only permissions where editing is not needed.
• Limit who receives the link and avoid posting it in fully public channels unless intended.
• Periodically review active public links and remove those that are no longer needed.

Optional protections for public links

Depending on your plan, you may have additional options to protect public links, such as:

• Password protection for sensitive content.
• Expiration dates to automatically turn off access after a set time.
• Domain-based controls so only people with specific email domains can use the link.

These settings help you align your ClickUp sharing practices with your organization’s security policies.

How to Turn Off or Revoke a Public Link in ClickUp

You can revoke access at any time by disabling the public link for a view or item. Once turned off, the shared URL no longer works.

1. Open the view, Doc, Dashboard, or item that is currently shared.

2. Go back to the sharing or public link settings.

3. Turn off the toggle that enables public access.

4. Confirm, if prompted, that you want to disable the link.

After you disable a public link in ClickUp, anyone who tries to open the old URL will not see your data, which protects your projects if a link is shared beyond the intended audience.

Troubleshooting Public Links in ClickUp

If people cannot access your shared content, check a few common issues.

• Workspace settings: Make sure public sharing is still enabled globally.
• Link status: Confirm the specific link is turned on and has not been revoked.
• Permissions: Verify that the visitor has the right level of access (for example, some options might require sign-in depending on configuration).
• Browser or network issues: Ask the visitor to test in another browser or network if the page will not load.

If problems persist, compare your configuration with the official help center article about sharing locations and items with a public link at this ClickUp support page.

Improve Your Public Sharing Strategy

Public links are more effective when they are part of a clear process for communicating with external partners.

• Standardize which views are shared for status reports.
• Create templates for Docs you share externally.
• Document your workspace rules on when and how to enable public links.
• Review analytics or stakeholder feedback to refine what you share.

For broader workflow and process consulting around tools like ClickUp, you can explore resources and services at Consultevo.

With a thoughtful approach to permissions, security, and link management, you can confidently use public links in ClickUp to share the right information with the right people at the right time.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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