How to Use ClickUp for Sora AI Video Prompts

ClickUp is a powerful workspace to organize everything around your Sora AI video projects, from early brainstorming to final production handoff. This how-to guide walks you through building a simple, repeatable workflow so your prompts, assets, and feedback never get lost.

Why Use ClickUp for Sora Prompt Workflows

When you start generating videos with Sora, you quickly create many prompts, revisions, and ideas. Without structure, it becomes hard to track what worked and why. Using ClickUp as your hub helps you:

• Store and version every Sora prompt
• Document best practices and results
• Standardize pre-production and review steps
• Collaborate with writers, designers, and stakeholders

The examples in this article are based on the workflows described in the original Sora AI prompts guide, adapted into a practical ClickUp setup.

Step 1: Plan Your Sora Workflow in ClickUp

Before building tasks, decide how your Sora pipeline should work from idea to final video. In ClickUp, you can mirror the typical sequence:

1. Ideation and research
2. Prompt drafting
3. Prompt testing and refinement
4. Shot planning and storyboarding
5. Review and approvals
6. Delivery and documentation

Create a dedicated Space or Folder in ClickUp for “Sora Video Production” so everything related to your Sora outputs is centralized.

ClickUp list structure for Sora projects

Inside your Space, set up Lists to match stages of your content pipeline. For example:

• Ideas & Research – raw concepts, references, mood boards
• Prompt Development – working Sora prompts and variations
• Production – approved prompts, storyboards, shot lists
• Review & Delivery – final checks, feedback, and publishing notes

This structure makes it easy to move tasks forward as your Sora videos evolve.

Step 2: Build a ClickUp Template for Sora Prompts

Turning your best Sora process into a reusable task template in ClickUp saves time and keeps projects consistent.

Core task fields for Sora in ClickUp

For each Sora video, create a task and add custom fields such as:

• Prompt Version – simple text or dropdown (v1, v2, v3)
• Aspect Ratio / Resolution – e.g., 16:9, 9:16
• Duration Target – 5s, 10s, 30s
• Use Case – ad, social clip, explainer, product demo
• Primary Subject – product, scene, character, environment

These fields make it easy to filter and compare which Sora prompts perform best across different use cases.

Suggested task sections in ClickUp

Use the task description to store structured sections, such as:

• Goal: What this video must achieve
• Audience: Who you are speaking to
• Key Message: Main takeaway for viewers
• Prompt (Current): The exact Sora prompt you are testing
• Prompt Variations: Alternative phrasings, camera notes, style changes
• Notes on Results: What worked and what did not

After you design this layout in one task, save it as a task template inside ClickUp so every new Sora video follows the same structure.

Step 3: Capture Sora Best Practices Inside ClickUp Docs

ClickUp Docs are ideal for centralizing your Sora prompting knowledge so teammates can learn quickly.

Set up a ClickUp knowledge base for Sora

Create a Doc called something like “Sora Prompting Playbook” and add sections such as:

• Prompting Fundamentals – how to describe subjects, actions, and environments
• Camera and Composition – examples of shot types and movements
• Lighting and Style – how to specify mood, time of day, and visual tone
• Story and Structure – using beats and scenes for longer videos
• Common Mistakes – vague descriptions, missing motion cues, etc.

Link this Doc from your Sora templates so every task in ClickUp can reference shared guidelines.

Step 4: Manage Shot Lists and Storyboards in ClickUp

Detailed prompts for multi-shot sequences benefit from a clear breakdown. ClickUp can help you plan each shot before you generate it in Sora.

Use subtasks in ClickUp for each shot

Inside your main Sora video task, create a subtask for every planned shot:

1. Shot description (what we see and who is involved)
2. Camera details (angle, distance, movement)
3. Environment and lighting
4. Timing or placement in the final edit

In each subtask, include the exact Sora prompt string for that shot. You can also attach reference images or concept art to help maintain continuity.

Visual planning views in ClickUp

To keep your production organized, use ClickUp views such as:

• Board view to drag shots across stages like Planned, Prompted, Approved
• List view to see all shots with key custom fields
• Calendar view if you are scheduling shoots or releases

These views help teams manage multiple Sora videos in parallel without losing track.

Step 5: Collaborate and Review Sora Videos in ClickUp

Once Sora generates your video files, keep review and approvals tied to the same task in ClickUp.

Centralize assets and feedback in ClickUp

For each Sora output:

• Attach the video file or add a shareable link to the task
• Use comments to capture timestamped feedback or overall notes
• Tag stakeholders to request approvals directly
• Track decisions and revisions in task updates or custom fields

When a version is final, update the status to something like Approved or Published so the team always knows which output is ready for use.

Step 6: Document Results and Improve Prompts in ClickUp

A strong Sora workflow depends on learning from every experiment. ClickUp can serve as your analytics log for prompts and videos.

Track performance data in ClickUp

Add custom fields or tables in a Doc to record metrics such as:

• Engagement on social posts containing the video
• Click-through or conversion rates for ads
• Watch time and completion rates
• Qualitative feedback from viewers or teams

In each task, note which Sora prompt and creative decisions led to the best results so future projects can start from a stronger baseline.

Extending Your ClickUp Setup

Your Sora video workflow will evolve as tools and use cases change. Because ClickUp is flexible, you can expand your workspace with:

• Automation rules to move tasks to the next stage when a status changes
• Dashboards to summarize active Sora projects and deadlines
• Folders for different brands, campaigns, or channels

If you want help designing advanced structures or automations, a specialist consultancy like Consultevo can assist with custom ClickUp implementations for creative and AI teams.

Next Steps

To recap, your Sora workflow in ClickUp should:

1. Define clear stages from idea to delivery
2. Standardize Sora prompt templates in tasks
3. Store best practices in shared Docs
4. Break complex videos into shot-level subtasks
5. Keep every asset and decision in one place
6. Capture performance data to improve over time

By building this repeatable system, you turn Sora experimentation into a reliable production process powered by ClickUp.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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